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Senior Payroll Specialist

4 months ago

San Jose, United States Rosendin Full time
Job DescriptionJob Description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin? 

Committed. Innovative. Engaged.  

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best.  As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder  

YOUR NEXT OPPORTUNITY:

The Senior Payroll Specialist is responsible for processing payrolls and time records accurately for multiple companies in various areas and collaborating with other teams to resolve payroll-related issues.

WHAT YOU'LL DO:  

  • Audit time records from various locations, make corrections or adjustments and run payrolls.

  • Resolve open reconciling items as needed

  • Ensure third-party garnishments are processed in accordance with federal/state laws.

  • Review per diems to determine their taxability and set up on payroll.

  • Review employees' pay rates for compliance with union contracts and labor laws.

  • Assists auditors with required payroll information.

  • Assist employees with collective bargaining agreement-related questions.

  • Collaborate with HR on leave of absence and work location transfers.

  • Keep up with current payroll regulations and tax law changes and update accordingly.

  • Set up and update employees' tax records and make necessary adjustments.

  • Work with internal or external IT to fix errors and follow through until they are resolved.

  • Respond to employee questions or issues regarding paychecks or W-2s.

  • Assist in testing Oracle/ timecard application's new or updated functionalities.

  • Process, audit, analyze and review timekeeping, payroll, and benefit setups and deductions.

  • Be able to back up the payroll manager or Specialist when necessary.

  • Assist in training colleagues and subordinates and documenting processes.

  • Keep accurate control and distribution of payroll-related reports and payments.

  • Costing to GL transfer processes and assisting in related month-end closing activities.

  • The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position's role within the business unit.

COMPETENCIES:

  • Accurate

  • Analytical

  • Attention to detail

  • Organized

WHAT YOU'LL NEED TO BE SUCCESSFUL:  

  • Payroll/Finance multi-state tax knowledge preferred

  • 10-key, data entry, and computer skills are required

  • Detail orientated and possesses research and analytical talents with the ability to multi-task

  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred

  • Ability to prioritize and manage multiple tasks, changing priorities as necessary

  • Ability to work under time pressure and adapt to changing requirements with a positive attitude

  • Effective oral and written communication skills required for the position

  • Self-motivated, proactive, and an effective team player

  • Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

WHAT YOU BRING TO US:  

  • Associate Degree in Finance, Accounting, or related discipline

  • Minimum six years of work experience in payroll, preferably with a union employer

  • Financial/payroll/tax-related training a plus, either formal classes or seminars

  • Can be a combination of education, training, and relevant experience

TRAVEL:  
  • 0% up to 10%

WORKING CONDITIONS: 

  • General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning 

  • Noise level is usually low to medium; it can be loud on the jobsite. 

  • We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. 

  • Occasional lifting of up to 30 lbs. 

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.  Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.  

YOU Matter - Our Benefits  

  • ESOP - Employee Stock Ownership 

  • 401k 

  • Annual bonus program based upon performance, profitability, and achievement 

  • 17 PTO days per year plus 10 paid holidays 

  • Medical, Dental, Vision Insurance 

  • Term Life, AD&D Insurance, and Voluntary Life Insurance 

  • Disability Income Protection Insurance 

  • Pre-tax Flexible Spending Plans (Health and Dependent Care) 

  • Charitable Giving Match with our Rosendin Foundation 

#HLMGP

Pay Range

$30.00-$39.50 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.