Payroll Accountant

2 weeks ago

Las Vegas, United States Arcata Associates, Inc. Full time
Job DescriptionJob Description

Arcata Associates is seeking a Payroll Accountant to work as part of a close-knit team, as well as independently, to support employees in multiple locations.

Essential Duties & Responsibilities:

  • Imports and uploads weekly hours from timesheet system and/or labor files.
  • Enters data on new employees, terminating employees, salary changes, benefit changes, etc.
  • Prepares the Payroll Batch and reconciles to payroll register.
  • Transmits the payroll to the outside payroll processing provider.
  • Verifies the payroll reports after receipt from the outside payroll processing provider.
  • Interfaces with the outside payroll processing provider to resolve any problems concerning payroll reports to include employee pay and/or taxes and deductions.
  • Answers employee questions related to calculation of their net pay and their time off balances.
  • Calculates and prepares manual payroll checks as required.
  • Processes wage garnishments.
  • Produces payroll reports as required.
  • Manages Employee 401K deferrals and contributions.
  • Keeps abreast of changes in wage and tax laws and changes in the processes required by the outside payroll processing provider.
  • Verifies and balances payroll summaries, W-2 and quarterly 941 and state returns.
  • Generates simple financial reports as directed by senior management.
  • Prepare standard journal entries related to assigned functional responsibilities.
  • Assists in achieving greater efficiency and/or cost savings in payroll procedures by recommending improvements or changes to the Company Controller.
  • Supports external audits to include 401K, Worker's Comp, and year end financials.
  • Performs other related duties as required which may include accounts payable and receivable.

Qualifications:

Education: High School Graduate or High School Equivalency. Bachelor's Degree in Accounting or Business Administration preferred.

Experience: At least five (5) years of experience in processing labor distribution and payroll. Experience in government contracting preferred. Working knowledge of union payroll and benefits preferred. At least three (3) years of experience using Microsoft Excel at an intermediate level. Demonstrated experience using power pivot desired.

Core Competencies:

  • Work efficiently and competently with a variety of computer software such as Deltek accounting software, word processing, and spreadsheet packages such as Excel.
  • Working knowledge of processing an automated payroll system with an outside payroll processing provider such as PPI, ADP or Paychex.
  • Working knowledge of Generally Accepted Accounting Principles
  • Working knowledge of labor distribution. Analyze data, resolve problems and make decisions independently, using judgment and initiative.
  • Communicate effectively in both oral and written form with senior managers, department managers, supervisors, other employees and others contacted in the performance of this position.
  • Establish and maintain successful work relationships with those contacted in the performance of this position.
  • Work in a team environment.
  • Work under deadlines.
  • Knowledge of modern business office methods and procedures; including filing systems and business correspondence.

Work Environment, Physical and Mental Demands:

Typical office environment with no unusual hazards, prolonged sitting while using the computer and the telephone, constant use of sight abilities, constant use of speech/hearing abilities for communication, constant mental alertness. Ability to operate a computer to input and retrieve information and data. Ability to work flexible hours as required.



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