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Event Assistant

3 months ago

Indianapolis, United States nLeague Full time
Job DescriptionJob Description

Job id: 744364

Department: IDOA

Position: Event Set Up Crew

Location: 402 W Washington St, Room#140, Indianapolis, IN, 46204

Duration: 5+ Months

Shift 1: 7:00 AM to 5 PM

  • The equipment crew member is responsible for performing tasks as scheduled or directed to ensure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested.

Essential Duties/Responsibilities:

  • Knowledge and leading the set-up of specialized sound, audio, visual, and live streaming equipment, including sound mixers, monitors, DVD players, mult box, and podium equipment.
  • Troubleshooting issues with sound and audio equipment provided by the State, along with the customer's required equipment, and making necessary repairs for full functionality;
  • Ability to use creative thinking when issues arise and ability to quickly react and solve problems with limited resources.
  • Review worksheets, organize a timeline, and plan the setup for rooms and Statehouse activities.
  • Assessing conference rooms and Statehouse event locations for needed equipment, gathering the necessary equipment, and preparation of the space.
  • Ensure doors are unlocked, lights are on, and blinds are open at full length.
  • Transport all unnecessary equipment and furniture to the storeroom.
  • Set up all essential equipment and furniture as requested.
  • Ensure the conference room or meeting area is presentable by cleaning, vacuuming, dusting, and removing trash as necessary.
  • Statehouse events must be handled efficiently and with an awareness of your location.
  • Ensure all Statehouse event space is presentable by removing customers' trash and clean-up up catering debris.
  • Reset Statehouse event space as required within the required timeframe, especially during the Legislative Session.
  • Work is carried out with specific written and verbal instructions and follows standardized/established practices in performing duties.
  • Assume the role of leading other staff in the absence of supervision.
  • Clean carpets as scheduled / as needed using a commercial-grade floor scrubber

Job Requirements:

  • Practical knowledge of all audios, video, and sound equipment, along with commercial-grade cleaning equipment used for Statehouse & Conference Center events and upkeep;
  • Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping;
  • Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision;
  • Must possess outstanding customer service skills as the incumbent may receive requests from visitors of the conference center and statehouse;
  • Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down, and changing over for events;
  • The ability to understand and interpret the reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting;
  • Must be able to troubleshoot equipment failures at a moment's notice;
  • Assist Supervisor in maintaining inventory of supplies, performing a physical count, and tracking items on a daily basis;
  • Understanding of sound equipment, mixers, microphones, speakers, and cabling, with the proficiency to set up monitors and tie into sound systems;
  • Effectively communicate and collaborate with co-workers, other state agencies, and the public as required for set up and equipment needs;
  • Must be able to work weekends, with minimal notice, schedule is event-based;
  • The sole point of contact during weekend events.