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Grants Administrator

1 month ago

Boston, United States Vitalief Full time
Job DescriptionJob Description

WHO WE ARE 

Vitalief is emerging as an innovative Healthcare consulting company, focused on empowering Research and transforming Clinical Trials.  We are seeking a talented and enthusiastic Grants Administrator to join our exceptional team (as full-time, fully benefited Vitalief employee) to support our client, the largest and leading healthcare provider in Massachusetts, in the successful planning and execution of their research. 

WHY VITALIEF?  

  • You can actively contribute to our clients’ mission of advancing scientific discoveries that have the potential to change patients' lives for the better. 

  • Our PEOPLE FIRST culture prioritizes personal and professional growth for all Vitalief employees. 

  • We give everyone a seat at the table – we encourage innovation. 

  • Life/work balance that includes 20 PTO (Paid Time Off) days plus 9 paid Holidays annually. 

  • Other benefits include Company paid life insurance and short / long term disability coverage; 401K retirement program; Robust healthcare plans to choose from. 

Salary Range: Market competitive - based on experience level. 

Work Location: Work is 100% remote. Occasional hours outside the 8am to 5pm workday may be required particularly during grant submission deadlines.  Our client is based out of Boston, MA.  Candidate is required to live in the EST or CST Zone to be considered for this position. 

Responsibilities: 

  • Reporting to the Senior Administrative Manager for Psychiatry Research, the Senior Grant Administrator manages all phases of research grant and contract administration, supporting the work of various clinical and research programs within the Department of Psychiatry. 

  • Perform pre and post award responsibilities including: preparing and/or reviewing administrative material for grant submissions; budget forecasting and management; ongoing monitoring of fund statements; financial management and monitoring of awarded grants, resolution of accounting problems/errors; functioning as a liaison to federal and non-federal grantor agencies and subcontracting institutions; monitoring all grants and contracts for compliance issues; and assisting Principal Investigators (PI’s) and program staff in submitting their semi-annual effort certification forms/reports. 

  • Prepare Federal, National Institutes of Health (NIH), and other grant submissions – coordinating the administrative aspects of the proposal (i.e., electronic grant submission, budgets, bio-sketches of personnel, etc.). 

  • Identify and work with PI to prevent projected over expenditures and resolve deficit situations. 

  • Advise and/or assist PI with the following: prevent over expenditures (resolve deficit situations), allowable and unallowable expenditures on grants; on processes, such as: travel reimbursements, purchase order requisitions, and check requests for assigned grants/contracts; process cost transfers in a timely manner proactively identify and avoid the need for cost transfers; closeout grants/contracts at end of award period; completing progress reports, carry forward, and other requests to Sponsor; closeout grants/contracts at end of award period. 

  • Work with post award and contracts team to ensure that new awards set up properly and timely. 

  • Review Notice Of Awards (NOA) for sponsor terms and conditions and communicate to the PI any special terms and conditions. 

  • Initiate and process reimbursements, purchase order requisitions, and check requests for assigned grants/contracts. 

  • Review and approve Final Financial Reports and final invoices. 

  • Keep current with federal (NIH in particular), state and other requirements, timelines and policy issues. 

Required Skills: 

  • 5+ years of experience in of demonstrated related experience with emphasis on pre and post award grant administration. 

  • Experience preparing Federal, NIH, and other research grant submissions from a regulations and requirements perspective.  

  • Bachelor’s degree required; Master’s degree preferred. 

  • Ability to manage all phases of the grant cycle and in dept knowledge of financial reporting associated with research funding- budget forecasting, monitoring fund statements accounting issue resolution. 

  • Demonstrated experience building positive relationships and working effectively with PI’s, all levels within the client organization, as well as external grantor agencies and subcontracting institutions. 

  • Some experience in financial / budget management and understanding of basic accounting practices. 

  • Critical thinking & decision-making skills – ability to evaluate all aspects of a situation and to independently make appropriate and timely decisions. 

  • Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications.  

  • Detail-oriented, excellent communication skills, ability to multi-task, prioritize to meet deadlines, problem-solve, and balance a sense of humor with necessity to interact professionally at all levels. 

  • Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate.  

PHYSICAL DEMANDS: Prolonged periods of sitting at a desk and working on a computer.  Standing, walking, visual perception, talking and hearing.  Lifting up to 20lbs.   

#LI-DNI 

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