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Accounts Payable Coordinator

4 months ago

Yonkers, United States Triman Industries Inc Full time
Job DescriptionJob Description

BASIC FUNCTIONS

Facilitates accurate and timely processing of vendor invoices for inventory and non-inventory items. Also, scan and file all paper financial statements into electronic format. This individual has the responsibility and authority to carry out assigned tasks.

SPECIFIC DUTIES

  • On a daily basis, facilitate accurate and timely processing and posting of all of accounts payable invoices daily, obtaining approvals and troubleshooting issues when needed.
  • Establishing and maintaining relationships with new and existing vendors
  • Manage freight charges for all carriers (FEDEX UPS, and DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.
  • Reconcile and communicate un-invoiced receiving (UIR) and open receivers’ transactions on a weekly basis.
  • Process credit memo, adjustments, and journal entries.
  • Record commission charges.
  • Manage Accounts Payable folder ensuring all invoices processed by end of day.
  • Processing of COD payments.
  • Prepare COA report.
  • Backup AP Manager to download credit card activity from account websites, download into EPDS accounting system and code all charges weekly.
  • Backup AP Manager to process trade show charges in Concur.
  • Analyze vendor statements of accounts weekly.
  • Wire initiation for purchase order payments including coding into EPDS.
  • Processing of GS deductions
  • Receive, open and distribute mail by end of mail.
  • Performs data entry into our computer software programs.
  • Acts as backup to AP Manager.
  • Ensures compliance with company code of conduct and all applicable laws, regulations, rules and policies.
  • Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
  • Perform other duties as necessary

STANDARD REQUIREMENTS

Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.


EDUCATION / EXPERIENCE / COMPETENCY

  • Associate degree or higher in accounting or any business-related discipline, required.
  • Basic proficiency in Microsoft Excel
  • 2 years+ experience within accounts payable discipline.
  • Experience processing invoices in high-volume
  • Experience Comparing purchase orders, prices, terms of payment and other charges.
  • Strong analytical skills.
  • Ability to compare/analyze reports.
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.