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Legal Secretary for Litigation Support
3 months ago
Our esteemed law firm client is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
This role is 5 days per week on site at their LA office. (Please note this is an in-person role in Downtown LA.)
Job Summary
As a Legal Secretary, your role involves delivering proficient administrative assistance to designated attorneys in litigation, regulatory, and transactional areas. This includes supporting members of the firm's Executive Committee and/or Management Board.
Job Responsibilities
- Formats legal documents, oversees e-filings, and manages correspondence.
- Prepares litigation materials, including complex formatting and filing with various courts.
- Sorts and distributes mail, maintains attorney calendars, and coordinates meetings and events.
- Screens calls, handles confidential information, and resolves client issues.
- Manages attorney time entries and collaborates on client billing with Billing Coordinator.
- Conducts research, processes invoices, and assists with administrative tasks.
- Supports firm leadership and practice group leaders as needed.
- Maintains filing systems, adheres to policies, and assists with team support.
- Performs additional duties tailored to the practice of assigned attorneys.
Qualifications:
- This position requires a minimum of five (5) years of experience supporting litigation partners and other litigation attorneys.
- Effective collaboration skills, working both independently and in a team with enthusiasm.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint) for creating high-quality written communications and legal documents.
- Familiarity with Adobe, Forms Workflow, Workshare Compare, and Best Authority or equivalent software preferred.
- Adaptable to changing priorities, meets deadlines, and manages workload effectively.
- Exercises discretion in handling confidential information with poise and diplomacy.
- Familiarity with legal terminology and procedures.
- Typing speed of 80 words per minute.
- Willingness to work overtime if required.
- Capable of lifting, moving, and carrying items up to 25 pounds safely and independently.
Please note this is an in-person role in Downtown LA.
Experience:
Litigation support: 5 years (Required)
Work Location: In person
Why is This a Great Opportunity
Benefits:
Dental insurance
Health insurance
Opportunities for advancement
Paid time off
Profit sharing
Retirement plan
Vision insurance
Wellness program
