Accounts Payable Clerk/Coordinator

5 days ago

Lenexa, United States Westlake Hardware, Inc. Full time
Job Description

About Ace Retail Holdings

Ace Retail Holdings (ARH), the division of Ace Hardware Corporation that owns and operates the Great Lakes and Westlake Ace Hardware chains, is one of the largest hardware retailers in the United States.  ARH has been in operation for over a century and operates over 220 neighborhood stores located throughout the United States.  Great people make ARH stand out in our industry, and we are looking for individuals who strive for personal and professional growth, and who want to work with a company dedicated to serving our customers and communities.

Service, Passion, Respect, Integrity, Teamwork and Excellence

Job Title:         Accounts Payable Clerk

Department:           Accounts Payable

Reports To:             Manager, Accounts Payable

Exemption Status:  Non-Exempt (Hourly)

About Westlake Ace Hardware

Ace Retail Holdings, the division of Ace Hardware Corporation that owns and operates the Westlake Ace Hardware chain, is one of the largest hardware retailers in the United States. Headquartered in Lenexa, Kansas, Westlake Ace Hardware has been in operation for over a century and operates over 150 neighborhood stores located throughout the United States.  Great people make Westlake stand out in our industry, and we are looking for individuals who strive for personal and professional growth, and who want to work with a company dedicated to serving our customers and communities.

General Job Summary

The Accounts Payable Clerk will complete invoice and payment processing, review vendor statements and reconcile accounts monthly.

Essential Duties and Responsibilities

  • Upload and balance Ace statements weekly. This includes coding corrections, matching to purchase orders, ensuring accurate receiving and resolving any discrepancies. 
  • Send invoices to 3rd party processor. Review error queues and make corrections as needed.
  • Open accounts payable department mail and distribute.  Research returned checks.
  • Obtain approvals for expense invoices.
  • Research and resolve invoices with receiving or costing  errors.
  • Obtain W-9 and other company information for new vendor set ups.
  • Process payment cycles and stuff envelopes.
  • Coordinate communications with vendors, stores and other departments.
  • Monitor and resolve issues from the unmatched and open receiver reports.
  • Reconcile subledger to general ledger monthly.
  • Other accounting duties as needed.

Minimum Skills, Requirements and Qualifications

  • High School diploma or GED is required; some college-level Accounting courses desired.
  • Minimum two years’ experience in Accounts Payable.
  • Willing to work additional hours as needed.
  • Proficiency with MS Office with strong Excel skills, i.e ability to work with large amounts of data using filters, vlookups and other Excel tools.
  • Ability to prioritize a high-volume workload efficiently, work under pressure and meet deadlines while maintaining excellent attention to detail.
  • Excellent communication and organizational skills and attention to detail.
  • Must have the ability to work both independently and on a team to complete multiple assignments in a fast-paced environment.
  • Must be a self-starter with strong critical thinking and problem-solving skills.
  • Standing, walking, lifting (up to 25lbs.) and climbing.

Compensation Details

$19.00 / hour

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Equal Opportunity Employer
Westlake Ace Hardware is committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, color, sex (including sexual harassment), gender identity, national origin, age, marital status, disability and military discharge, or any other action covered by federal or state laws.

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