Administrative Coordinator

6 days ago

Lenexa, United States TIC - The Industrial Company Full time

Requisition ID: 174529 Job Level: Entry Level Home District/Group: TIC Power District Department: Administration Market: Power Employment Type: Full Time Position Overview We are currently looking for a proactive Administrative Coordinator to support our growing demands at TIC Power Construction. This role is located in Boston, VA. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks. District Overview TIC Power (TICP) provides direct-hire construction services for Power Generation utilizing a non-union craft force. TIC Power builds major EPC power plant projects throughout North America. Location This position is located at our Power project in Boston, VA. Responsibilities • Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication) • Collaborating with and supporting team members, working on key projects and initiatives • Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects • Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed • Managing key expense reports, invoicing and purchasing card transactions • Tracking budgets and preparing related reports for team and company use • Managing and scheduling inter-group and cross-company meetings involving department staff Qualifications • At least 2 years of administrative support experience required • A bachelor's or associate’s degree related to the role strongly preferred • Strong written and verbal communication skills • Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook) • Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment • Previous track record of successfully meeting deadlines and project expectations • Ability to work with people at all levels of the organization, including senior leadership, as needed • Outstanding attention to detail and strong organizational skills • Ability to maintain strict confidence of important, sensitive information and materials • Enthusiastic team player with an interest in helping the team stay connected and working effectively together Other Requirements: • Regular, reliable attendance • Work productively and meet deadlines timely • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. • May work at various different locations and conditions may vary. We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Company: TIC

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