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Executive Administrative Assistant

1 month ago

Lima, United States Airswift Full time
*Our client, a major company in the energy sector, is seeking a Executive Administrative Assistant to work within their facilities located in Lima, OH for a 12-month contract.*

*Responsibilities:*
* Schedule and coordinate meetings, attend as directed, record, prepare and distribute minutes and/or agendas as required.
* Prepare and draft correspondence, assist in presentation preparation, assemble reports and materials in advance of daily, weekly, and monthly reporting periods.
* Track high level correspondence and ensure information is expedited in timely manner
* Manage inventory and purchases for office supplies, and other miscellaneous equipment as required.
* Records management: act as a super user for filing and searching of documents; ensure document control functions are being performed in accordance with corporate procedures
* Perform a wide variety of general administrative duties as required.

*Qualifications:*
* Strong working knowledge of Microsoft Office Suite including Teams
* Familiarity working with DocuSign
* A minimum of 5 years’ experience in an administrative role
* A secretarial diploma, or equivalent training and business experience
* Certificate in Business Administration or Office Administration is considered an asset
* Experience working in the oil and gas industry preferably in a project environment
* Experience with records management
* Superior organizational skills, with the ability to set priorities, follow up and meet deadlines
* High attention to detail and accuracy, with excellent business writing skills
* Ability to communicate with all levels of company and external contacts
* A self-starter with a high degree of initiative and self-motivation

Job Type: Full-time

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Vision insurance
Schedule:
* Monday to Friday

Education:
* High school or equivalent (Preferred)

Experience:
* Administrative: 5 years (Preferred)
* DocuSign: 5 years (Preferred)

Work Location: In person

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