Executive Administrative Assistant

1 month ago


Lima, United States Airswift Full time
*Our client, a major company in the energy sector, is seeking a Executive Administrative Assistant to work within their facilities located in Lima, OH for a 12-month contract.*

*Responsibilities:*
* Schedule and coordinate meetings, attend as directed, record, prepare and distribute minutes and/or agendas as required.
* Prepare and draft correspondence, assist in presentation preparation, assemble reports and materials in advance of daily, weekly, and monthly reporting periods.
* Track high level correspondence and ensure information is expedited in timely manner
* Manage inventory and purchases for office supplies, and other miscellaneous equipment as required.
* Records management: act as a super user for filing and searching of documents; ensure document control functions are being performed in accordance with corporate procedures
* Perform a wide variety of general administrative duties as required.

*Qualifications:*
* Strong working knowledge of Microsoft Office Suite including Teams
* Familiarity working with DocuSign
* A minimum of 5 years’ experience in an administrative role
* A secretarial diploma, or equivalent training and business experience
* Certificate in Business Administration or Office Administration is considered an asset
* Experience working in the oil and gas industry preferably in a project environment
* Experience with records management
* Superior organizational skills, with the ability to set priorities, follow up and meet deadlines
* High attention to detail and accuracy, with excellent business writing skills
* Ability to communicate with all levels of company and external contacts
* A self-starter with a high degree of initiative and self-motivation

Job Type: Full-time

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Vision insurance
Schedule:
* Monday to Friday

Education:
* High school or equivalent (Preferred)

Experience:
* Administrative: 5 years (Preferred)
* DocuSign: 5 years (Preferred)

Work Location: In person

  • Lima, United States NES Fircroft Full time

    Good Day!  The NES Chicago office currently has a great job opportunity with one of our refinery Clients in Lima, OH. This individual would be employed on a long-term contract with opportunity to be hired on. If this sounds like a great opportunity for yourself or someone you know, please reach out to Maggie Fischer at...


  • Lima, United States NES Fircroft Full time

    Good Day!  The NES Chicago office currently has a great job opportunity with one of our refinery Clients in Lima, OH. This individual would be employed on a long-term contract with opportunity to be hired on. If this sounds like a great opportunity for yourself or someone you know, please reach out to Maggie Fischer at...

  • Sales Executive

    2 weeks ago


    Lima, United States Trovit Full time

    LIFULL Connect is a Global Marketplace Group that operates more than 250 vertical search sites across the property, employment, and motoring sectors in 63 different countries and 24 different languages. These sites operate under the Trovit, Mitula, Nestoria, Nuroa, Properati and LaEncontre. In addition, our network of 22 property portals in South-East Asian...

  • Sales Executive

    2 months ago


    Lima, United States Trovit Full time

    LIFULL Connect is a Global Marketplace Group that operates more than 250 vertical search sites across the property, employment, and motoring sectors in 63 different countries and 24 different languages. These sites operate under the Trovit, Mitula, Nestoria, Nuroa, Properati and LaEncontre. In addition, our network of 22 property portals in South-East Asian...


  • Lima, United States Mid-American Cleaning Contractors Full time

    Position Title: Human Resources Administrator Reports to: Director of Human Resources Category: Non- Exempt Field: Professional Position summary: The Human Resources Administrator assist in the administration of the employee health, welfare and workers compensation programs. This position acts as a liaison between employees and insurance providers to...


  • Lima, United States Diversified Supply Inc Full time

    Job DescriptionJob DescriptionDescription: We are looking for an organized goal-oriented Office Administrator to assist the departments of Procurement and Accounting. 90 day probationary period temp to perm Organize company events or meetings - setup, food, beveragesTrack and replace office suppliesSending Prequalification Packet to new contractors/vendors...


  • Lima, United States Diversified Supply Inc Full time

    Job DescriptionJob DescriptionDescription: We are looking for an organized goal-oriented Office Administrator to assist the departments of Procurement and Accounting. 90 day probationary period temp to perm Organize company events or meetings - setup, food, beveragesTrack and replace office suppliesSending Prequalification Packet to new contractors/vendors...

  • Office Administrator

    4 weeks ago


    Lima, United States LHH Full time

    LHH is helping our client with their search for an Office Administrator in Lima, OH. The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling meetings, to presentation prep to managing office supplies, you will be responsible for completing multi-level tasks in a professional and timely manner. Our...

  • Office Administrator

    4 weeks ago


    Lima, United States LHH Full time

    LHH is helping our client with their search for an Office Administrator in Lima, OH. The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling meetings, to presentation prep to managing office supplies, you will be responsible for completing multi-level tasks in a professional and timely manner. Our...


  • Lima, United States PERRY proTECH Full time

    Job DescriptionJob DescriptionHave you ever wanted to be an Employee Owner? We are looking for a motivated and detail-oriented individual to join our team as an Administrative Invoicing Specialist!As an Invoicing/Billing Specialist, you will be responsible for the invoicing of General Maintenance Agreement (GMA) contracts and leases, including new contract...


  • Lima, United States PERRY proTECH Full time

    Job DescriptionJob DescriptionHave you ever wanted to be an Employee Owner? We are looking for a motivated and detail-oriented individual to join our team as an Administrative Invoicing Specialist!As an Invoicing/Billing Specialist, you will be responsible for the invoicing of General Maintenance Agreement (GMA) contracts and leases, including new contract...


  • Lima, United States Crossroads Chiropractic Full time

    Job DescriptionJob DescriptionAbout Us:Crossroads Chiropractic is a thriving chiropractic clinic dedicated to providing exceptional care and promoting holistic wellness for our patients. With a focus on personalized treatment plans and compassionate patient care, we strive to improve the health and well-being of individuals in our...


  • Lima, United States Raising Cane's Full time

    Starting from $55,000 annually plus monthly training incentive of $750* *Pay is based on location, experience, and qualifications etc. *Monthly incentives after training vary and are based on restaurant profitability At Raising Cane's Chicken Fingers® we serve only the best tasting and most craveable chicken finger meals. It's our ONE LOVE®. Our Crew...


  • Lima, United States Montana Office of Public Instruction Full time

    SCHOOL CLERK REPORTS TO:  Superintendent/Board of Trustees   ESSENTIAL FUNCTIONS: Attend all meetings of the Board of Trustees, unless excused by the chairperson. Responsible for taking and maintaining accurate minutes of meetings of the Board of Trustees. Acts as custodian of all records and documents of the District, including but not limited to...


  • Lima, United States Montana Office of Public Instruction Full time

    SCHOOL CLERK REPORTS TO:  Superintendent/Board of Trustees   ESSENTIAL FUNCTIONS: Attend all meetings of the Board of Trustees, unless excused by the chairperson. Responsible for taking and maintaining accurate minutes of meetings of the Board of Trustees. Acts as custodian of all records and documents of the District, including but not limited to...

  • Assistant Manager

    2 weeks ago


    Lima, United States 4783 Panera Bread Lima Mall Full time

    Job DescriptionJob DescriptionWant to work in a place where you can learn, laugh, be supported, be yourself, reach your goals— and help others do the same? If so, then Panera is for you! We do everything possible to earn your trust and help you succeed—every day, in every way. Come join the fun!Panera Perks:Competitive wagesBonus potential8 weeks paid...


  • Lima, United States Francesca's Collections, Inc. Full time

    Location: 2400 Elida Road Lima, Ohio 45805 Employee Type: Regular We offer a creative and friendly environment with plenty of opportunity for advancement. Our inclusive brand reflects our people and commitment to the world. We want you to be part of delivering unique, free-spirited fashion and lifestyle products & create a space to amplify the voices of...


  • Lima, United States Francesca's Collections, Inc. Full time

    Location: 2400 Elida Road Lima, Ohio 45805 Employee Type: Regular We offer a creative and friendly environment with plenty of opportunity for advancement. Our inclusive brand reflects our people and commitment to the world. We want you to be part of delivering unique, free-spirited fashion and lifestyle products & create a space to amplify the voices of...

  • Assistant Manager

    3 weeks ago


    Lima, Ohio, United States Loves Travel Stops & Country Store Full time

    Req ID: 426981Address: 10727 Market Street North Lima, OH, 44452 Welcome to Love's Where People are the Heart of Our Success Restaurant Assistant Manager Working at Love s as a Restaurant Assistant Manager is a very different job. We work hard for our customers and our teams. As a manager at Love s, we empower you to be owner-operators and allow you to...


  • Lima, United States PERRY proTECH Full time

    Job DescriptionJob DescriptionHave you ever wanted to be an Employee Owner? We are looking for a motivated and results-driven individual to join our team as a Contract Billing Specialist!As a Contract Billing Specialist, you will be responsible for the invoicing of General Maintenance Agreement (GMA) contracts and leases, including new contract set-ups,...