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Business Office Manager

3 months ago

Lakewood, United States Sunrise Senior Living Full time
Overview

The Office Manager is responsible for assisting the community with business administration, human resources and system related business processes such as:

  • Payroll & Human Resources Administration
  • Recruitment Administration and Process
  • Financial Systems Close and Management
  • Business Processes-Key Controls

Responsibilities
 Responsibilities:

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

 

Payroll & Human Resources

  • Creates and maintains team member personnel information in appropriate systems; HRIS, Kronos, ATS
  • Ensures team members follow Federal, State, Local and Sunrise timekeeping policies in recording/punching hours worked
  • Processes payroll and submits accurate bi-weekly payroll by established schedule
  • Coordinates, maintains and updates team member benefits administration and is a resource to direct team members for answers and resolutions
  • Completes payroll reconciliation per Sunrise internal business controls
  • Processes and manages unemployment and worker’s compensation claims and updates claim activity as   necessary
  • Champions the team member on-boarding and welcome orientation process, maintains personnel files and binders according to Federal, State regulations and Sunrise policy
  • Partners with leadership team by championing the overall recruitment process, processes candidates in the ATS system, performs background screenings, license verifications and other required screenings/verifications per Federal, State, Local regulations and Sunrise policy
  • Maintains training compliance and records, performance appraisal records and ongoing data entry into Sunrise University portal

  Information Monitoring, Process and Systems

  • Sets up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting

  Financial System Close and Management

  • Understands and utilizes financial data and tools to accurately reflect the business performance
  • Follows monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met

  Business Processes – Key Controls

  • Ensures business controls are followed with company policy and completed for each business area
  • Assists in providing audit materials and information as requested
  • Consistently meets business process deadlines
  • Executes business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP)
  • Maintains and organizes audit materials and information for audit review
  • Completes and verifies accuracy of payroll and census reconciliation and emails to Regional Business Manager by deadline

  Training, Leadership and Team Member Development

  • Partners in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe
  • Develops a working knowledge of state regulations and ensures compliance through supervising and coaching team members
  • Ensures daily review of timekeeping practices and payroll reports
  • Coordinates the community performance appraisal process and reporting
  • Attends regular meetings; Stand Up, Cross Over, Department Head Meetings, Town Hall, Quality Improvement, and others as directed by the General Manager

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

  • High school diploma or General Education Degree (GED)
  • Associate or bachelor’s degree in accounting, Business, Finance, or related field preferred
  • Three (3) or more years of experience in business office management
  • Supervisory and management experience including hiring staff, coaching, performance management daily operations
  • Ability to handle multiple priorities
  • Ability to delegate assignments to the appropriate individuals based on their skills, roles and interests
  • Possess written and verbal skills for effective communication and the ability to facilitate small group presentations
  • Demonstrates good judgment, problem solving and decision making skills
  • Knowledge of state, federal, and/or provincial employment standards and practices
  • Ability to perform or learn budget analysis and variance reporting
  • Demonstration of excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
  • As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance
 
Qualifications

Sunrise Senior Living has championed quality of life in senior care for more than 30 years. We believe team members are our greatest resource and are looking for people who share our commitment to provide quality care for seniors and their families. It's no surprise that many of the world's leading experts in Senior Living entrust their career to Sunrise.

 

At Sunrise, you will…

 

Make a Difference Every Day

We are passionate about our mission — to champion quality of life for all seniors. We deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.

 

Be Part of a Uniquely Supportive Community

The care-focused environment we create for residents extends to our team members. We offer programs, rewards, and benefits to help you live your best.

 

Ignite Your Potential

We believe potential has no limits. We offer best-in-class leadership development programs designed to grow our leaders. We are committed to helping our team members achieve their career goals.

 

Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®