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Construction Project Coordinator

1 month ago

Tampa, United States Appleone Employment Services Full time

A day in the life

As a Construction Coordinator, you will be part of a team that strives to provide best in class service to customers in 3.2 million square feet of full-service commercial office buildings in the Tampa Market. We're seeking someone passionate about customer service and fostering a sense of community for our diverse customer base within the portfolio.

The Construction Coordinator works as a member of the Construction team which provides interior building improvement construction for our customers. This position facilitates communication between the Construction Project Managers and all parties involved directly and indirectly in the construction process including internal and external stakeholders.

Key Responsibilities

  • Assist the Construction Project Managers in all areas of the construction process from concept to completion. This will include facilitating communication between the Construction Project Managers and all parties involved directly and indirectly in the construction process.
  • Liaison with Leasing Department. Receive, coordinate, and assemble applicable paperwork for construction file and provide to Construction Project Managers.
  • Initiate and maintain project reports, as related to construction project files including construction documents, bid documents, approvals, and customer correspondences.
  • Coordinate and update the construction project tracker sheets on a weekly basis.
  • Prepare and oversee tenant improvement finish selections for projects.
  • Prepare draft of construction contract for Project Managers review.
  • Assemble CDs for distribution to tenants for tenant approval sign off.
  • Assemble signed and sealed drawings for distribution to permitting service and/or city/county building departments. Follow through on status and receipt of permits.
  • Assemble CDs for distribution to Property Managers, Building and HVAC Technicians. Follow through on review comments. Provide information received to Project Managers.
  • Ensure all CD approvals are received by HIW staff & tenants prior to bid close date.
  • Assist in bid package preparation, distribution of Bid notices, and notifications of bid results.
  • Prepare bid analysis sheets for Construction Project Managers.
  • Submit bids and cost approval letters to tenants based on Construction Project Managers direction.
  • Coordinate construction kickoff meeting with the Customer, Contractor, Property Management, and Chief Building Engineer.
  • Process and manage all paperwork associated with job change orders, pay applications, and DocuSign processes.
  • Prepare and track overage letters and progress payments throughout job duration.
  • Record Notice of Commencements for permitted work.
  • Receive and distribute construction schedule to tenants, property managers and leasing associates upon receipt of Construction Project Managers approval.
  • Schedule final walk-through with appropriate staff upon receipt of Construction Project Managers approval.
  • Receive and distribute punch lists from contractors to Construction Project Managers. Upon approval distribute to applicable parties. (Leasing, Property Management and Tenant).
  • Ensure construction files are kept updated with applicable paperwork, folders, and electronic files.
  • Participate in weekly projects meetings as needed per Project Managers request.

REQUIREMENTS:

Work requires an individual who has demonstrated the ability to organize and prioritize multiple competing tasks. Work requires continual attention to detail. Must have a high level of interpersonal skills, tact, and diplomacy to demonstrate the ability to work in an in-office team oriented, service environment. Requires an Individual who has demonstrated the ability to assist multiple managers to ensure the continuity of the construction process. Requires proficiency in MS office, including Word and Excel.

EDUCATION/EXPERIENCE:

Minimum three years experience in a construction firm or real estate environment. Associate degree in construction preferred.

Pay: $28-30/hour

Location: 100% onsite Tampa, FL 33607

M-F Schedule, 8am to 5pm

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