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Project Coordinator

2 months ago

Tampa, Florida, United States Johnson-Laux Construction Full time
Job Description

**Job Summary**

Johnson-Laux Construction is seeking an experienced Construction Administrator to join our team in the role of a Project Coordinator.

In this role, you will wear many hats; responsibilities will include assisting the Project Engineers, Project Managers, and Senior Management in the overall administration of projects and day-to-day office operations.

This position requires that the candidate know and understand construction administration functions and terminology. Must be familiar and experienced in document control, drafting meeting minutes, distribution of documents, typing, phone calls, mailings, filing, phone and email correspondence, subcontracts, and pay requisition distribution, project accounting, letter writing, bidding, and estimating assistance, etc.

Key Responsibilities:

  • Administer distribution of plans and specifications to subcontractors and coordinate overall subcontractor solicitation process.
  • Reception duties and filing.
  • Prepare and organize the general project filing system.
  • Maintain the Submittal Log and coordinate the orderly and expeditious approval by architect/engineer of all necessary submittals (shop drawings, samples, catalog cuts, etc.).
  • Assist with issuing subcontracts and purchase orders.
  • Drafting and distribution of meeting minutes.
  • Maintaining Sub/Vendor Insurance Logs.
  • Assist with the verification and timely processing of subcontractor and owner pay requisitions.
  • Maintain accurate Change Order Log and track review/approval by architect and owner.
  • Assist Site Manager with requests for equipment rentals, materials, and necessary documentation to support the project.
  • Prepare project documentation and correspondence in proper format and written in accordance with company guidelines.
  • Assist in development and assembly of close-out documents (as-built drawings, operating manuals, shop drawings, guarantees).
  • Typing correspondence.
  • Telephone correspondence.
  • Perform additional tasks or functions in response to directions and priorities set by supervising manager.
  • Assume additional responsibilities as directed.

Requirements:

  • Must have Commercial Construction office experience.
  • Excellent typing skills.
  • Excellent spelling.
  • Excellent verbal and written skills.
  • A high school degree is required, and additional educational or technical training and/or experience is preferred.
  • Experience using Building Connected, Procore, and Sage Accounting preferred.
  • Proficient with MS Office a must.
  • Ability to read blueprints a plus.
  • Able to take direction and must be highly organized.