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Receptionist

1 month ago

Tampa, United States Ppk Full time

Award-winning, full service Advertising agency in downtown Tampa is seeking an Receptionist to join our innovative team.We are a group of entrepreneurial collaborators who come together to develop strategies that drive consumer action.Our diverse team is currently composed of 100+ individuals and growing. PPK strives to be a creative force that pushes the limits and takes risks, encouraging out of the box thinking and doing the unexpected. We are creative doers who continuously motivate and inspire each other to accomplish a vision from start to finish.Its our drive and ability to execute that has brought us the success and growth we continue to experience.

The Receptionist at PPK manages the day-to-day functions of the Agency that help us all do our jobs. This role is expected to be in office during normal business hours to assist the team with anything needed throughout the day. The Receptionist also organizes and coordinates administrative duties and office procedures while working to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This role is one that is proactive, seeing potential issues around the office before they even arise.

RESPONSIBILITIES

  • Answer all incoming phone calls and manage appropriately.
  • Greet team, clients, vendors and visitors as they enter the building each day.
  • Manage Conference Room Calendars to avoid booking conflicts.
  • Work with all teams to prepare conference rooms for upcoming meetings. Tasks include preparing conference rooms, catering, beverages, and any other requests that come through from the Team and/or Client.
  • Manage internal controls with maintenance, cleaning team, and vendors. Ensure any issues are addressed and completed in a timely fashion.
  • Maintain the Office Public Calendar with assistance from the Admin Team.
  • Manage tidiness of the office each day, maintaining all areas of the office including restrooms, kitchens, and conference rooms. Ensure all areas are fully stocked with necessary paper products, and any other items that the areas may need.
  • Assist team with printing / scanning / organizing as needed, specifically the Administrative Team.
  • Order Office Supplies and other needed items regularly, keeping all supply areas neat and tidy. Ensure PPK is seeing savings as needed on these items.
  • Assist PPK party planning committee with any tasks needed for events.
  • Maintain PPK Parking lot issues - this includes ensuring spaces are available for clients and/or vendors and calling the tow company as needed.
  • Intake all mail and deliveries each day, sorting and providing to the team as needed. Alert team members of any packages that arrive each day.
  • Handle and track all Stock image and media purchases for the team while obtaining appropriate licenses.
  • Manage all Amazon business account purchases for the team as requested. Ensure they will arrive in an appropriate time frame.
  • Assist the team with any technical support issues with the phone system, door box, or other simple computer issues that the team needs support on. Help contact Vendors as needed.
  • Manage any service requests pertaining to the large printing equipment.
  • Maintain proper security protocols internally. Ensure all doors and elevators are locked upon leaving the office when no one else is there. Monitor security cameras throughout the day and ensure there are no unauthorized people in the building.

KNOWLEDGE/SKILLS/ABILITIES:

  • Strong Organizational skills, well-organized, and resourceful able to manage multiple things at once.
  • Solutions oriented - Ability to problem-solve and take initiative as needed.
  • Must be fluent in Microsoft Office Suite and Google Workspace.
  • Excellent written and verbal communication skills.

REQUIREMENTS:

  • High School degree; working knowledge of office management or as administrative assistant a plus.
  • Knowledge of office management responsibilities, policies, and procedures.
  • Hands on experience with office machines (e.g. multi line phones and printers).
  • A creative mind with an ability to suggest improvements.
  • Pass pre-employment drug screening and background.

BENEFITS:

  • Medical, Dental and Vision
  • 401k
  • Paid Time Off
  • Relaxed work environment
  • Growth and Advancement Opportunities

*PPK does not discriminate based on race, sex, color of hair, skin art, cats or dogs, toilet paper over or under, pineapple on pizza, or whether you believe that Die Hard is a Christmas movie or not. We welcome all ideas, individuals, characters and backgrounds. Thats what makes us a successful functioning team of creators, making a difference in our community.

by Jobble