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Receptionist

1 month ago

Florence, United States Motion Recruitment Full time

'Join Our Team as a Part-Time Receptionist'

Job Title: Receptionist

Job Location: Florence, Oregon (On-site Opportunity)

Job Duration: 3 months of contract on W2

Pay rate: $18 per hour with additional benefits.

Job Description

Greet and direct visitors in the office.

Operate a multi-line telephone system to answer incoming calls and direct them to appropriate personnel.

Retrieve messages from voice mail and forward them to appropriate personnel.

Answer incoming calls, determine the purpose of callers, and forward calls to the relevant personnel or department.

Take and deliver messages or transfer calls to voice mail when necessary.

Visitor and Caller Assistance:

Answer questions about the organization and provide callers with information such as address, directions, etc.

Welcome on-site visitors, determine the nature of their business, and announce visitors to the appropriate personnel.

Monitor visitor access and issue passes when required.

Update appointment calendars, prepare travel vouchers, and take payments for services and products.

Mail and Office Equipment:

Receive, sort, and route mail; maintain and route publications.

Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.

Create and print fax cover sheets, memos, correspondence, reports, and other documents as needed.

Order, receive, and maintain office supplies.

Clerical Duties:

Perform other clerical tasks such as filing, photocopying, and collating.

Work on standard issues/problems.

Physical Requirements:

Regularly required to sit, talk, and hear.

Occasionally required to walk, stoop, kneel, crouch, or crawl.

Must occasionally lift and/or move up to 10 pounds.

Specific vision abilities include close vision and the ability to adjust focus.

Required Skills and Abilities:

Microsoft Office Proficiency: Knowledgeable in using Microsoft Office applications.

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