On-Site Administrator

2 weeks ago

Milford UT United States Industrial Builders Full time

Job Title: On-Site Office Administrator Status: Full-time, Non-Exempt


Location: Milford, UT Salary Range: $20.00-$25.00/hr.


Job Site: 1345 N. HWY 257 Milford, UT


Estimated Duration of Job: 26 Months; temporary position with potential for permanent employment as other contracts are being negotiated.


About us: Since 1993, Industrial Builders has upheld an unwavering commitment to top-tier construction standards. As a premier industrial firm, we cater to a diverse array of sectors, including Power Generation, Baggage Handling, Renewable Energy, Water and Wastewater Treatment, Mining, and Pipelines. Our dedication extends across both private and public domains, ensuring excellence in every project we undertake.


Summary

We are a leading industrial construction company seeking a highly organized and dedicated On-Site Office Administrator to join our team. This role will be based on location in Milford, UT and will be essential in supporting project management and office tasks and ensuring the smooth operation of our day-to-day activities.


Responsibilities:

  • Manage all administrative tasks including document control, filing, and data entry.
  • Assist project managers in scheduling and coordinating meetings, preparing agendas, etc.
  • Handle correspondence
  • Maintain project documents with accuracy and confidentiality, ensuring all documents are stored and easily accessible.
  • Track and manage inventory of office supplies, ensuring the job trailer is well-stocked and organized.
  • Assist in preparing project reports, presentations, and other communication materials.
  • Support project team in compliance with safety protocols and administrative procedures.
  • Facilitate communication across project teams and departments to ensure project milestones are met.


Qualifications:

  • Proven experience as an administrator, office assistant, or similar role, preferable in a construction or industrial environment.
  • Understanding of basic Human Resource functions, for example, on-boarding, off-boarding, employee documentation, etc.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Familiarity with construction industry practices and project management software is a plus.
  • High school diploma or equivalent; further education or certification in administrative services or project management is preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is often busy, and the noise level can be loud. The employee will need excellent organizational and time and stress management skills to complete the required tasks.


Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move up to 25 pounds and occasionally lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hand to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch or crawl.

Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



Compensation details: 20-25 Hourly Wage



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