Executive Assistant to the C-Suite Executive Team

3 days ago

Austin TX United States Zinda Law Group, PLLC Full time

Job Overview:

The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks efficiently and effectively. Acting as a primary point of contact internally and externally, the Executive Assistant facilitates communication, manages executive schedules, and coordinates high-priority activities for the leadership team.


Responsibilities:

  • Manage a diverse range of executive administrative tasks for the Executive Team, including:
  • Overseeing a busy calendar of appointments
  • Drafting and handling confidential correspondence
  • Arranging complex and detailed travel plans, itineraries, and agendas
  • Compiling documents for travel-related meetings
  • Coordinate schedules to ensure calendars are followed and respected
  • Act as a "gatekeeper" to the Executive Team, creating win-win situations for direct access to the team’s time and offices
  • Research, prioritize, and follow up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
  • Attend meetings, taking and distributing meeting minutes to maintain clear records
  • Serve as a liaison between the Executive Team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
  • Inform the Executive Team of key upcoming commitments and responsibilities, following up appropriately
  • Manage a variety of special projects for the Executive Team
  • Prioritize conflicting needs and handle matters proactively and expeditiously


Qualifications:

  • Bachelor's degree required
  • 3+ years of experience as an Executive Assistant or in high-level administrative support, ideally supporting a Partner or C-Suite Executive
  • Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, paying excellent attention to detail
  • Strong interpersonal skills, capable of interfacing effectively with senior executives
  • Exceptional written and verbal communication skills
  • Proactive approach to problem-solving with strong decision-making capabilities
  • Highly resourceful and effective in team settings and independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment
  • Technically proficient, including strong skills in Microsoft Office


Benefits:

  • 20 days of paid time off, plus 9 paid holidays
  • Comprehensive medical, vision, and dental insurance (100% of base medical plan covered by the firm)
  • Simple IRA with up to 3% company match
  • Opportunities for ongoing training and mentorship by our outstanding team
  • Clear career advancement pathways and growth opportunities within the firm


Our Core Principles:

  • Excellence Always
  • Only the Best
  • Failure is Not an Option
  • We Outwork Our Opponents
  • We All Take Out the Trash
  • Run the Firm Like a Business

  • Executive Personal Assistant to C-Suite Executives

    3 weeks ago

    Austin, Texas, United States C-SUITE ASSISTANTS Full time

    About the JobWe are seeking a highly skilled and experienced Executive Personal Assistant to support our C-Suite executives in their day-to-day activities.The ideal candidate will have a minimum of 15 years of experience as an Executive Assistant, preferably in the finance space, and will be able to handle a wide range of administrative and operational tasks...

  • Executive Assistant to the C-Suite Executive Team

    1 day ago

    Austin, United States Zinda Law Group PLLC Full time

    Job Overview: The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks...

  • Executive Assistant to the C-Suite Executive Team

    5 days ago

    austin, United States Zinda Law Group, PLLC Full time

    Job Overview: The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks...

  • Executive Assistant to the C-Suite Executive Team

    6 days ago

    Austin, United States Zinda Law Group, PLLC Full time

    Job Overview: The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks...

  • Executive Assistant

    3 days ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Main Principal, International Entrepreneur Investment Management Company, Miami, Florida, Local RemoteA main principal of an international investment management company that invests in entrepreneurs focused on health, living and work to bring meaningful positive impact to our lives is looking for a “right hand” Executive Assistant....

  • Executive Personal Assistant

    3 weeks ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to President and CFO, Family Office Investment Firm, Austin, TexasThe President and CFO of a multi-generational family office/ investment firm is looking for an Executive Personal Assistant to handle most of the administrative and operational aspects of the office as well as support the family on many personal matters large and...

  • Executive Personal Assistant

    1 month ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to President and CFO, Family Office Investment Firm, Austin, TexasThe President and CFO of a multi-generational family office/ investment firm is looking for an Executive Personal Assistant to handle most of the administrative and operational aspects of the office as well as support the family on many personal matters large and...

  • Executive Personal Assistant

    1 month ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to President and CFO, Family Office Investment Firm, Austin, TexasThe President and CFO of a multi-generational family office/ investment firm is looking for an Executive Personal Assistant to handle most of the administrative and operational aspects of the office as well as support the family on many personal matters large and...

  • Executive Personal Assistant

    3 weeks ago

    austin, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to President and CFO, Family Office Investment Firm, Austin, TexasThe President and CFO of a multi-generational family office/ investment firm is looking for an Executive Personal Assistant to handle most of the administrative and operational aspects of the office as well as support the family on many personal matters large and...

  • Executive Personal Assistant

    1 month ago

    Austin, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to President and CFO, Family Office Investment Firm, Austin, TexasThe President and CFO of a multi-generational family office/ investment firm is looking for an Executive Personal Assistant to handle most of the administrative and operational aspects of the office as well as support the family on many personal matters large and...

  • Executive Assistant to Chief Executive Officer

    3 days ago

    Cambridge, MA, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to CEO/Founder, Entrepreneurial Investment Firm, Cambridge, MassachusettsOur client, an entrepreneurial investment firm whose mission is to focus on start-up businesses that strive to help create economic mobility in the US is looking for a “right hand” Executive Assistant to support the CEO/Founder. The ideal candidate has experience...

  • Executive Personal Assistant

    3 days ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida, Local RemoteOur client, a very successful global scientific based gaming company is looking for a “right hand” Executive Personal Assistant to support the Co-Founders. The is an exciting opportunity for someone who truly enjoys organizing...

  • Senior Executive Assistant

    2 days ago

    Dallas, TX, United States C-SUITE ASSISTANTS Full time

    Once in a Lifetime Opportunity! Senior Executive Assistant/Chief of Staff to CEO, Highly Successful Entrepreneur of Multiple Enterprises, Dallas, TexasOur client, an entrepreneurial CEO that has established multiple successful businesses including well-known brands in consumer goods, an on-line media company and a marketing arm is looking for a true “right...

  • Executive Personal Assistant

    3 days ago

    Fort Lauderdale, FL, United States C-SUITE ASSISTANTS Full time

    Ideal Opportunity for Travel Lovers! Executive Personal Assistant to Founder/CEO, Company that Offers Transportation and Technology Services to Major Airlines, Fort Lauderdale, FloridaOur client, an entrepreneurial CEO that founded and has grown her business that offers ground transportation to airline crews and technology services to major airlines is...

  • Scheduler/Executive Assistant to C-suite

    3 days ago

    Washington, DC, United States Hawthorne Lane Full time

    Are you highly effective at scheduling, polished when interacting across internal and external contacts and able to pivot between shifting priorities? This international communications firm is seeking a Scheduler/Executive Assistant for the C-suite, ideally with previous Hill scheduling experience. The ideal professional understands how to prioritize and...

  • Executive Assistant to C-Suite Leader

    2 days ago

    Washington, DC, United States Hawthorne Lane Full time

    Are you a high-performing Executive Assistant able to pivot between supporting at the C-level and across intensive board functions? This association is seeking a professional with at least five years of Executive Assistant support, an ability to work with leaders of all backgrounds, facilitate large quarterly board meetings, and be the supportive hand to the...

  • Executive Assistant

    3 weeks ago

    Austin, Texas, United States GyanSys Inc. Full time

    Job Title: Executive AssistantGyanSys Inc. is seeking a highly skilled and experienced Executive Assistant to support our C-level executives in a dynamic corporate environment.Key Responsibilities:Manage the executive's calendar with precision, ensuring optimal use of time and meeting objectives.Triage daily and weekly tasks to meet deadlines, facilitate...

  • Executive Assistant

    3 days ago

    Tempe, AZ, United States The Intersect Group Full time

    The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team.Position Overview:The C-Level Executive Administrative Assistant to the General Manager is responsible for providing high-level administrative support to the GM, managing daily operations, and ensuring efficient coordination of activities between the...

  • Executive Assistant

    3 weeks ago

    Austin, Texas, United States Jobot Full time

    Job OverviewWe are seeking a highly organized and proactive Executive Assistant to support various executives in the hospitality, construction, or real estate space.The ideal candidate will have excellent communication and multitasking skills, as well as the ability to work independently and prioritize tasks effectively.Key ResponsibilitiesManage executives'...

  • Executive Assistant

    35 minutes ago

    Brentwood, TN, United States Vaco Full time

    Our client located in the Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a socially and politically conservative environment. The Executive Assistant is a contract-to-hire, with an in-office schedule.Responsibilities:Calendar management and complex...