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Executive Assistant to the C-Suite Executive Team
2 months ago
Job Overview:
The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks efficiently and effectively. Acting as a primary point of contact internally and externally, the Executive Assistant facilitates communication, manages executive schedules, and coordinates high-priority activities for the leadership team.
Responsibilities:
- Manage a diverse range of executive administrative tasks for the Executive Team, including:
- Overseeing a busy calendar of appointments
- Drafting and handling confidential correspondence
- Arranging complex and detailed travel plans, itineraries, and agendas
- Compiling documents for travel-related meetings
- Coordinate schedules to ensure calendars are followed and respected
- Act as a "gatekeeper" to the Executive Team, creating win-win situations for direct access to the team’s time and offices
- Research, prioritize, and follow up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
- Attend meetings, taking and distributing meeting minutes to maintain clear records
- Serve as a liaison between the Executive Team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
- Inform the Executive Team of key upcoming commitments and responsibilities, following up appropriately
- Manage a variety of special projects for the Executive Team
- Prioritize conflicting needs and handle matters proactively and expeditiously
Qualifications:
- Bachelor's degree required
- 3+ years of experience as an Executive Assistant or in high-level administrative support, ideally supporting a Partner or C-Suite Executive
- Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, paying excellent attention to detail
- Strong interpersonal skills, capable of interfacing effectively with senior executives
- Exceptional written and verbal communication skills
- Proactive approach to problem-solving with strong decision-making capabilities
- Highly resourceful and effective in team settings and independently
- Proven ability to handle confidential information with discretion
- Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment
- Technically proficient, including strong skills in Microsoft Office
Benefits:
- 20 days of paid time off, plus 9 paid holidays
- Comprehensive medical, vision, and dental insurance (100% of base medical plan covered by the firm)
- Simple IRA with up to 3% company match
- Opportunities for ongoing training and mentorship by our outstanding team
- Clear career advancement pathways and growth opportunities within the firm
Our Core Principles:
- Excellence Always
- Only the Best
- Failure is Not an Option
- We Outwork Our Opponents
- We All Take Out the Trash
- Run the Firm Like a Business
