Conference and Event Coordinator

1 day ago


Cupertino CA United States Apple Full time

Conference and Event Coordinator

Cupertino, California, United States

Corporate Functions

At Apple, innovative ideas swiftly evolve into extraordinary products, services, and customer experiences. We're seeking individuals who bring passion and dedication to their work, ready to push boundaries and achieve the unexpected. In this role, you'll orchestrate the seamless flow of our collaborative spaces. You will be responsible for scheduling conference rooms, managing event spaces, and coordinating specific facility needs for customer reservations. This dynamic, customer-facing role offers a wealth of cross-functional responsibilities, allowing you to make a significant impact across our organization.

Description

You’ll collaborate with the team and customers to manage space reservations and coordinate events, while adhering to Conference & Production Services’ policies and best practices. Our dynamic team handles everything from basic room reservations to complex production events to campus-wide celebrations. You’ll handle all aspects of coordination, including space reservations, calendar management, work orders for facility needs (e.g., furniture setups, janitorial, electrical, etc.), and event set-ups/oversight. You’ll also act as the Facilities point of contact for events, pulling in partners for support and providing visibility about events. You’ll collaborate with many teams to ensure success, including Environment Health & Safety, Security, Maintenance Ops, Interior Services, People, Catering, and others. You’ll be responsible for ensuring conference rooms and storage units are properly managed and audited. Beyond coordinating meetings and events, you'll play a crucial role in maintaining our organizational knowledge base. This includes updating essential documents like standard operating procedures, best practices, and key metrics. Your analytical skills will also be put to use on diverse special projects, ensuring continuous improvement across our operations.

Minimum Qualifications

  • Bachelor’s degree or equivalent experience preferred.
  • 5+ years experience in event and meeting coordination, conference center or equivalent operations.

Key Qualifications

  • Must be extremely organized and possess excellent customer service skills, effective communicator and listener.
  • Works well under pressure, maintains composure and exercises good judgment, while embracing and promoting Apple’s values and policies.
  • Comfortable interfacing with all seniority levels of the company.
  • Collaborative with a can-do attitude, ability to work as a team player who builds effective working relationships.
  • A problem-solver with a consistent track record for delivering operational excellence within a dynamic organization.
  • Strong attention to detail, able to analyze problems and develop creative solutions.
  • Ability to conceive and execute contingencies in response to unforeseen challenges.
  • Experience excelling in a fast-paced, innovative environment where working with a sense of urgency is the norm.
  • Time management skills and consistent follow-through are a requirement for this position.
  • Familiar with Apple applications, including Mail, Numbers, Keynote, Pages, and Calendar.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $34.60 and $51.90/hr, and your base pay will depend on your skills, qualifications, experience, and location. Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

#J-18808-Ljbffr

  • Los Angeles, CA, United States The Regents of the University of California on behalf of their Los Angeles Campus Full time

    Department Summary The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education...


  • Los Angeles, CA, United States University of California Los Angeles Full time

    Department Summary The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education...


  • Springfield, MA, United States MassMutual Full time

    Administrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...


  • Denver, CO, United States American Society of Farm Managers & Rural Appraisers Full time

    Summary/Objectives:The Meetings and Conferences Manager is responsible for collaborating with ASFMRA staff, instructors, volunteers, and external vendors to deliver quality networking and educational opportunities for Society members and other customers. Success includes the creation and execution of events that are highly regarded by stakeholders while...

  • Event Producer

    2 months ago


    Boston, MA, United States MassMutual Full time

    Event Producer - Event/Conference ConsultantEvent and Conference Management TeamFull-Time HybridBoston, MA or Springfield, MAThe Opportunity MassMutual is hiring for the role of an Event/Conference Producer. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to...


  • New York, NY, United States Gainor Staffing Full time

    Our client, a prestigious law firm based in Midtown, Manhattan is seeking a Conference Center Coordinator. This position will oversee the operations and appearance of the conference center.Job ResponsibilitiesOrganize and supervise the scheduling and coordination of meetings and events help at the firm, ensuring that everything is organized and ready before...


  • Reston, VA, United States ROCS Grad Staffing Full time

    Summary:This is an organization that oversees a standardized test used for admissions into graduate business programs. It provides resources and research for business schools and prospective students. They also develop tools and platforms to help schools assess applicants and improve the admissions process, focusing on enhancing the quality of business...


  • Saint Joseph, MI, United States Butzel Full time

    GENERAL PURPOSE: Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below. The Conference Center Coordinator oversees the conference center, greets clients and visitors, schedules and sets up meetings, and answers the telephone. This position also supports other administrative departments. The...


  • New York, NY, United States The Conference Board Full time

    The Conference Board Senior Director, Event Planning New York, New York Founded in 1916, The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple: to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think-...


  • Cupertino, California, United States Apple Full time

    Role OverviewWe are seeking an Event Planning Specialist to join our team in Cupertino. This role will be responsible for coordinating conference rooms, managing event spaces, and ensuring seamless execution of events.This is a customer-facing role that requires excellent communication and organizational skills. As an Event Planning Specialist, you will work...


  • Washington, DC, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...


  • Hagerstown, MD, United States KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC Full time

    Responsibilities Responsible for all planning and logistics related to conferences, including workshops, committee meetings, special events, exhibit hall, and housing. Manage the workflow of the Conference Planning Committee. Ensure the committee is clear on deadlines and responsibilities. Use Map Your Show content management system to manage workshops,...


  • Hagerstown, MD, United States ASAE Full time

    Job Responsibilities Responsible for all planning and logistics related to conferences, including workshops, committee meetings, special events, exhibit hall, and housing. Manage the workflow of the Conference Planning Committee. Ensure the committee is clear on deadlines and responsibilities. Use Map Your Show content management system to manage workshops,...


  • Stamford, CT, United States Gartner Full time

    We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team . In this role you will work in a fast-paced environment with highly productive, results-focused, and passionate teams. The Senior Administrative Assistant is a...


  • Chicago, IL, United States Cangrade Full time

    Hospitality / Hotel/Resort / Catering/Events Summary Delivers brilliant guest service each day, each night and every time in-between by championing our 6 Xs Hotter Service Philosophy. Plan, detail and coordinate events/activities/conferences for large sales groups in banquets.We are looking for those who celebrate culture, humor, wit, thoughtful and...


  • Irvine, CA, United States Hollyland Technology Full time

    Job Title: Marketing Events CoordinatorAbout Hollyland:Founded in 2013, Hollyland wireless solutions are redefining value across our expanding portfolio of data, audio, video transmission, and intercom systems for real-time team communication.The Hollyland brand has won recognition and trust by global customers for our persistent pursuance of excellence and...


  • Arlington, VA, United States Simpli Full time

    Simpli, a woman-owned and operated company, enhances the workplace experience through on-site and virtual platforms that blend events & experiences, amenity management, wellness, concierge services and technology. We combine the power of people and technology to amplify building amenities, create memorable experiences, increase well-being, and build lasting...


  • Waltham, MA, United States dynaTrace software GmbH Full time

    We are looking for a talented events coordinator with a strong background in event management, design, communication, and experience across a variety of high-profile strategic in-person and virtual events. The ideal candidate will be a marketing events expert who can leverage their knowledge and experience to continually up-level and grow our event presence....

  • Education Program

    4 weeks ago


    Waukesha, WI, United States Wisconsin Institute of CPAs (WICPA) Full time

    Education Program & Event CoordinatorWisconsin Institute of Certified Public AccountantsWaukesha, WIThe Wisconsin Institute of CPAs (WICPA) is the premier professional organization representing CPAs, accounting, and business professionals. With more than 7,000 members, WICPA is dedicated to serving, building, and advocating for a diverse demographic of...

  • Events Coordinator

    4 weeks ago


    Arlington, VA, United States National Waste & Recycling Association Careers Full time

    Position Summary: A highly organized and detail-oriented person to act as a registrar, responsible for setting up meetings on the NWRA website, register members, maintain the meetings calendar, and assisting the VP of Meetings with meeting logistics & various related event tasks. This position works closely with the communications part of the department on...