Executive Personal Assistant

1 month ago

Los Angeles CA United States Lily Pond Services Full time

An entrepreneurial couple seeks to hire an experienced Executive Assistant/Bookkeeper. The ideal candidate is thorough with a keen attention to detail. Someone with a strong accounting/finance background who has experience as an analyst or in finance and accounting as an actual role.

Responsibilities include but are not limited to:

  1. Acting as gatekeeper and liaison for principals
  2. Financial management, both personal and business with an analytical background
  3. Bookkeeping, bill pay and keeping track of expenses (must be familiar with QuickBooks)
  4. Updating and maintaining records of important contacts
  5. Has a strong accounting/finance background (Family office experience a plus)
  6. Overseeing the calendars and the household domestic team
  7. Vendor and contractor management (overseeing projects related to the residence)
  8. Organize an ever-changing business and social calendar and complex schedule
  9. Execute special requests and related duties as needed

Schedule: Monday–Friday 9 AM–5 PM (Hybrid role – flexibility to work out of the Office and/or residence in Los Angeles and occasionally the Malibu residence or remote).

Compensation: DOE

Benefits: Full health benefits available, great vacation package

Requirements:

  1. Bachelor’s degree required
  2. Minimum of 5 years related experience supporting prominent individuals
  3. Excellent references from both current and previous employers
  4. Prioritize executive tasks and multi-task effectively
  5. Strong communication skills, both written and verbal (additional language skills are a plus)
  6. Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech savvy
  7. Professional mindset and the utmost discretion
  8. Ability to work independently and as part of a team
  9. Detail oriented with exceptional organizational skills
  10. Valid US work authorization
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