Executive Personal Assistant

5 days ago

Los Angeles, United States Harbour Full time

Company Overview

Since 1976, Harbour has been synonymous with luxury outdoor furniture. Born in Australia and now based in the US, we’re a global leader in luxury outdoor design.


Job Summary

As the Executive / Personal Assistant to the CEO, you will play a pivotal role in managing their professional and personal schedules, handling confidential information, and acting as a reliable point of contact for internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.


Key Responsibilities

Executive Support

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports for meetings.
  • Coordinate and facilitate communication between the CEO and internal/external stakeholders.

Administrative Duties

  • Handle correspondence, including drafting emails, letters, and memos.
  • Maintain and organize records, files, and important documents.
  • Oversee expense reporting, invoicing, and budgeting tasks.

Property Development Assistance

  • Support the CEO with project coordination, including tracking deadlines and deliverables for property development initiatives.
  • Assist in preparing materials for property tours, presentations, and stakeholder meetings.
  • Conduct market research and compile reports on real estate trends and opportunities.

Personal Support

  • Manage personal tasks such as scheduling appointments, making reservations, and handling errands.
  • Coordinate personal and family-related travel and events.
  • Ensure the CEO’s personal obligations are balanced with professional commitments.

Problem Solving and Proactivity

  • Anticipate the needs of the CEO and address them proactively.
  • Handle ad hoc requests and resolve issues with minimal supervision.
  • Identify opportunities to improve workflows and increase efficiency.


Qualifications

Education & Experience:

  • Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
  • 3-5+ years of experience as a Personal or Executive Assistant, preferably in property development, real estate, or a similar industry.


Skills and Attributes:

  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High level of discretion and professionalism when handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
  • Familiarity with real estate terminology and project management is an advantage.
  • Problem-solving mindset and the ability to work under pressure in a fast-paced environment.


What We Offer

  • Competitive salary and benefits package.
  • A dynamic and collaborative work environment.
  • The chance to make a meaningful impact by supporting the CEO’s vision and goals.


How to Apply

If you are an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you


Harbour is an Equal Opportunity Employer.

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