Executive Assistant

2 weeks ago


San Jose CA United States eBay Full time

At eBay, we're more than a global ecommerce leader — we’re changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. We’re committed to pushing boundaries and leaving our mark as we reinvent the future of ecommerce for enthusiasts.

Our customers are our compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work — every day. We're in this together, sustaining the future of our customers, our company, and our planet.

Join a team of passionate thinkers, innovators, and dreamers — and help us connect people and build communities to create economic opportunity for all.

About the team and the role:

We are seeking an expert, disciplined and professional Executive Assistant to work in partnership with the Chief Analytics Officer and the VP, Analytics & Insights. This person will be professional, discreet, approachable, upbeat, and a connector who is a positive reflection of both Executives and their teams.

What you will accomplish:

  1. Executive calendar management: Screen, schedule and prioritize meetings and activities in-line with business priorities
  2. Meeting preparation: Schedule meetings, reserve rooms and prepare documents on behalf of the VP
  3. Budget management: Manage team expenses, PO’s, invoices and approvals
  4. Meeting minutes: Responsible for distributing documents, taking meeting minutes and supervising follow ups for key meetings
  5. Event planning: Coordinate office events, team off-sites and All Hands meetings and arrange for venues, food, technical support and materials as needed
  6. Travel: Arrange both domestic/international flights, accommodations and visas
  7. Expense reimbursements: Prepare, file and track all business related expense reimbursements
  8. Host visitors: Interact with partners and outside vendors including e-mail communications, in-person meetings and ad hoc interactions
  9. Establish effective relationships with EAs across the company
  10. Provide some ad-hoc limited support and mentorship to direct reports and broader team

What you will bring:

  1. Proven experience supporting a VP level executive
  2. Highly organized and efficient with ability to work on tight deadlines
  3. Ability to multitask, take direction, operate optimally in a fast-paced environment
  4. Excellent communication and interpersonal skills
  5. Proactive, detailed, resourceful, flexible and diligent
  6. Capable of building strong personal internal and external relationships
  7. Working experience with Google Workspace and Microsoft office suite
  8. Ability to use discretion for sensitive and confidential matters
  9. Ability to work across cultures and time zones
#J-18808-Ljbffr
  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States salesforce.com, inc. Full time

    To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category: Corporate Functions About Salesforce: We're Salesforce, the Customer Company, inspiring the future of business with AI + Data + CRM. Leading with our core values, we help companies across every...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States UP Partners Full time

    Job Overview: UpLabs is seeking an Executive Assistant/Office Manager to support members of our executive team. This role is a balancing act: managing the day-to-day tasks, leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, taking on...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States Jerry Full time

    We'd love to hear from you if you like: Making a big impact on day one with a Forbes Top Startup Employer Working at a startup that has traction ($240M in funding | 40X revenue growth in 4 years) Mentorship from serial entrepreneurs and brilliant leaders and team mates from companies like Nvidia, Nerdwallet, Better, Wayfair, Robinhood, etc. Meritocracy:...

  • Executive Assistant

    2 days ago


    San Jose, United States PayPal Full time

    The CompanyPayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.We operate a global, two-sided network at scale that...

  • Executive Assistant

    2 days ago


    San Jose, United States PayPal Full time

    The CompanyPayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.We operate a global, two-sided network at scale that...

  • Executive Assistant

    2 weeks ago


    San Diego, CA, United States Platform Science Full time

    At Platform Science, we’re working to connect everything that moves. Founded in 2015, we are an open IoT platform that partners with innovative fleets, application developers, vehicle manufacturers, and equipment providers in the transportation industry to deliver revolutionary solutions to supply chain professionals across the globe. Our employees are an...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States DoorDash USA Full time

    About the Team DoorDash is scaling as a global organization, and we are hiring an Executive Assistant to partner with leaders at DoorDash. As operators and marketers, we partner with your favorite restaurants and local merchants to make DoorDash the #1 local delivery app. You'll be an essential part of the team, responsible for keeping our executives...

  • Executive Assistant

    5 days ago


    San Jose, California, United States Chen and Fan Accountancy Corporation Full time

    Job SummaryThis is a full-time, on-site role as an Executive Assistant at Chen & Fan Accountancy Corporation in San Jose, CA.The successful candidate will handle day-to-day administrative tasks, manage office supplies, and provide general support to the team.Oversee front desk operations, including answering and forwarding incoming calls.Assist with...

  • Executive Assistant 1

    7 months ago


    San Jose, United States Intelliswift Software Inc Full time

    Customer Job Executive Assistant 1 Job ID: 24-02923 Executive Assistant San Jose, CA Hybrid 7 Months Pay rate • $46 per hour on W2 Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director Maintain calendar, coordinate scheduling, filter and manage commitments Arrange all domestic and...

  • Executive Assistant

    2 weeks ago


    San Diego, CA, United States Ncphilanthropy Full time

    WHAT WE DO Founded in 1910, the San Diego Symphony Orchestra is the oldest orchestra in California and one of the largest and most significant cultural organizations in the region. Each season, the Orchestra performs for over 250,000 people, offering a wide variety of programming at its two much-loved venues, the Jacobs Music Center’s Copley Symphony Hall...

  • Executive assistant

    2 weeks ago


    San Francisco, CA, United States writer.com Full time

    About Writer Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States EPIP Full time

    Based in San Francisco, Tempest Advisors provides professional philanthropic consulting services to Sea Change Foundation and Sea Change Foundation International. Tempest consulting support is focused on the serious threat posed by climate change and the role of philanthropy in climate mitigation. The Tempest team is high performing, collaborative, and...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States DocuSign, Inc. Full time

    Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now,...


  • San Francisco, CA, United States SEPHORA Full time

    Job ID: 258798 Location Name: CA-FSC SF Off (0174) Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US) Job Type: Full Time Position Type: Regular Job Function: Administration Remote Eligible: Hybrid Schedule Company Overview At Sephora we inspire our customers, empower our teams, and help them become the best versions of...

  • Executive Assistant

    2 weeks ago


    Mountain View, CA, United States Codeium Full time

    Position Overview: We are seeking a dynamic and highly organized Executive Administrative Assistant to support our executive team. This role requires an individual who can thrive in a fast-paced, constantly evolving environment and who has the drive to keep all moving parts seamlessly organized. As the Executive Administrative Assistant, you will play a...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States University of California - San Francisco Full time

    Executive Assistant Surgery Full Time 82331BR Job Summary The Administrative Assistant (AA) III position provides comprehensive executive-level academic, administrative, and analytical support to Division of General Surgery faculty and central administration. The AA III will coordinate all academic and research activities of faculty and/or administrative...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States EPIP Full time

    Founded in 1999, BUILD’s mission is to use entrepreneurship to ignite the potential of youth in under-resourced communities and equip them for high school, college and career success. BUILD’s unique program offers students a four-year entrepreneurship experience designed to develop 21st Century Skills and motivate student engagement in school. Starting...


  • San Francisco, CA, United States JPMorgan Chase Full time

    Become an integral part of the Healthcare team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Healthcare,...


  • San Francisco, CA, United States Checkr Full time

    About Checkr Checkr builds people infrastructure for the future of work. We've designed a faster—and fairer—way to screen job seekers. Established in 2014, Checkr puts modern technology powered by machine learning in the hands of hiring teams, helping to hire great new people with an experience that’s fast, smooth, and safe. Checkr has over 100,000...

  • Executive Assistant

    2 weeks ago


    San Francisco, CA, United States Tubi Tv Full time

    Executive Assistant - Engineering & Product Join Tubi ( Fox Corporation's premium ad-supported video-on-demand (AVOD) streaming service leading the charge in making entertainment accessible to all. With over 200,000 movies and television shows, including a growing library of Tubi Originals, 200+ local and live news and sports channels, and 455 entertainment...