Executive Assistant

2 days ago

San Francisco CA United States EPIP Full time

Founded in 1999, BUILD’s mission is to use entrepreneurship to ignite the potential of youth in under-resourced communities and equip them for high school, college and career success. BUILD’s unique program offers students a four-year entrepreneurship experience designed to develop 21st Century Skills and motivate student engagement in school. Starting in 9th grade, BUILD students work with their peers and community mentors to develop business ideas, pitch to funders and launch real businesses. As students journey through high school and continue to grow their businesses, BUILD helps them explore college and career options, and assists students with the college application process. Entrepreneurship is the hook – college, career, and life success are the goals.

BUILD currently serves approximately 2,000 high school students annually at programs located in the San Francisco Bay Area, Washington DC, New York City and Boston.

Our Culture:

BUILD believes in the potential of every student and is dedicated to breaking down the educational, economic and social barriers that stand in the way of their long-term success. The remarkable young men and women whom we serve are at the center of everything we do. Our culture thrives by embracing diversity and cross-cultural understanding. We work in a collaborative environment where flexibility, creativity and an entrepreneurial spirit are encouraged and celebrated. Kindness, empathy and respect are at the forefront of the way we treat each other, our students, our teachers and our supporters.

Position Summary:

BUILD is seeking a dynamic full-time Executive Assistant (EA) to support the Chief Executive Officer. The EA is responsible for the CEO’s written communications, donor prospect research, speech writing, calendar, fundraising meetings, travel arrangements, event support and special projects. This role requires the EA to collaborate with staff members from the Development and Program teams; be flexible, hardworking and a fast learner; and possess a multi-disciplinary skill set including excellent verbal, written and interpersonal communication skills. The EA should also be able to assist with data entry using donor management software, such as Raiser’s Edge.

Position Responsibilities:
  • Management of calendar, travel, and monthly expense reports.
  • Anticipate the logistical and information needs of the CEO to ensure she is prepared for meetings, presentations, and events which can include:
    • Creating agendas, information packets, and presentations,
    • Conducting research,
    • Ordering refreshments, and
    • Attending Executive and National Leadership Team meetings, recording and distributing minutes and following up on action items.
  • Track CEO deadlines and commitments to ensure timely completion.
  • Manage email, phone messages, and incoming communication, and respond to communications in a professional, timely and appropriate manner.
  • Produce high quality correspondences from dictation, verbal instructions, and templates: edit and proofread as necessary.
  • Draft CEO’s emails and memos, and assisting with PowerPoint presentations etc.
  • Assist with internal and external communications, including press relations, collateral material, reports, newsletters, and documenting the work of the agency.
  • Maintain accurate records of donors, prospects and development activity including prospect research.
  • Provide support for the National Board, including scheduling meetings, handling meeting arrangements, board communications, and updating board files (i.e. rosters, profiles, etc.).
  • Support with logistics for annual summer and winter staff retreats.
  • Support and attend national gala, fundraising, and small cultivation donor events.
  • Complete special projects as assigned by members of the Executive Team.
  • Complete and file monthly expense reports.

Candidate Requirements:
  • At least four years of relevant work experience, preferably in a fast-paced environment supporting one or more executives.
  • Must be highly competent and skilled in the use of Microsoft Excel, Word, PowerPoint and Outlook.
  • Type 60-75 words per minute minimum.
  • Experience with a customer relationship management (CRM) system, preferably Raiser’s Edge or Salesforce.
  • Experience with event management a plus.
  • Excellent written communication skills, including emails and reports. Writing must be clear, concise, and reflect attention to detail. (Note: A writing sample will be required as part of the interview process.)
  • Strong copyediting and proofreading skills


Successful candidates will demonstrate the following competencies through a combination of previous education/work experiences:

  • Customer Service Orientation -  Anticipate and respond promptly and professionally to requests and needs from all key stakeholders and set clear expectations while taking other perspectives into account.
  • Attention  to Detail  - Accomplish a task with a thorough and precise focus on every component of the project, no matter how small or time-consuming.
  • Written and Oral Communication  - Excellent written and oral communication skills with the ability to craft effective emails and written correspondence to key stakeholders.
  • Multi-tasking  - Move seamlessly between any number of prioritized tasks and functions, as required.
  • Thoroughness  - Ensure that one's own and others' work and information are complete and accurate; carefully prepare for meetings and presentations; follow up with others to ensure that agreements and commitments have been fulfilled.
  • Full-Time/Exempt

Compensation:


BUILD offers a competitive compensation and benefits package for eligible employees. This includes medical, dental and vision coverage, flexible spending accounts, and a 403(b) plan. In addition, BUILD employees are eligible for generous paid vacation, sick time, 10 paid holidays per year, and a flexible work environment.

Application Instructions:


To apply for this position, please submit a cover letter and resume. BUILD is proud to be an equal opportunity workplace. Promoting and celebrating diversity is at the core of our organizational values. Individuals are considered without regards to race, gender, age, sexual orientation, sexual expression, religion, color, veteran status, disability, marital status, or ancestry.

#J-18808-Ljbffr

  • Executive Assistant

    3 days ago

    San Francisco, CA, United States salesforce.com, inc. Full time

    To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category: Corporate Functions About Salesforce: We're Salesforce, the Customer Company, inspiring the future of business with AI + Data + CRM. Leading with our core values, we help companies across every...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States UP Partners Full time

    Job Overview: UpLabs is seeking an Executive Assistant/Office Manager to support members of our executive team. This role is a balancing act: managing the day-to-day tasks, leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, taking on...

  • Executive Assistant

    3 days ago

    San Francisco, CA, United States Jerry Full time

    We'd love to hear from you if you like: Making a big impact on day one with a Forbes Top Startup Employer Working at a startup that has traction ($240M in funding | 40X revenue growth in 4 years) Mentorship from serial entrepreneurs and brilliant leaders and team mates from companies like Nvidia, Nerdwallet, Better, Wayfair, Robinhood, etc. Meritocracy:...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States DoorDash USA Full time

    About the Team DoorDash is scaling as a global organization, and we are hiring an Executive Assistant to partner with leaders at DoorDash. As operators and marketers, we partner with your favorite restaurants and local merchants to make DoorDash the #1 local delivery app. You'll be an essential part of the team, responsible for keeping our executives...

  • Executive assistant

    2 days ago

    San Francisco, CA, United States writer.com Full time

    About Writer Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way...

  • Executive Assistant

    3 days ago

    San Francisco, CA, United States EPIP Full time

    Based in San Francisco, Tempest Advisors provides professional philanthropic consulting services to Sea Change Foundation and Sea Change Foundation International. Tempest consulting support is focused on the serious threat posed by climate change and the role of philanthropy in climate mitigation. The Tempest team is high performing, collaborative, and...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States DocuSign, Inc. Full time

    Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now,...

  • Executive Assistant, FSC

    2 days ago

    San Francisco, CA, United States SEPHORA Full time

    Job ID: 258798 Location Name: CA-FSC SF Off (0174) Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US) Job Type: Full Time Position Type: Regular Job Function: Administration Remote Eligible: Hybrid Schedule Company Overview At Sephora we inspire our customers, empower our teams, and help them become the best versions of...

  • Executive Administrative Assistant

    4 weeks ago

    San Francisco, CA, United States Perfect Timing Personnel Services, Inc. Full time

    Executive Assistant, Nonprofit - Temp to Hire - San Francisco - $100k - $115kServing residents throughout Bay Area and offering programs that support youth to seniors, this nonprofit is one of the most established and well regarded human service agencies in the Bay Area. In this position supporting Executive Leadership, Board Leaders, and Board Committee...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States University of California - San Francisco Full time

    Executive Assistant Surgery Full Time 82331BR Job Summary The Administrative Assistant (AA) III position provides comprehensive executive-level academic, administrative, and analytical support to Division of General Surgery faculty and central administration. The AA III will coordinate all academic and research activities of faculty and/or administrative...

  • Executive Administrative Assistant

    2 days ago

    San Francisco, CA, United States JPMorgan Chase Full time

    Become an integral part of the Healthcare team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Healthcare,...

  • Executive Assistant to CEO

    2 days ago

    San Francisco, CA, United States Checkr Full time

    About Checkr Checkr builds people infrastructure for the future of work. We've designed a faster—and fairer—way to screen job seekers. Established in 2014, Checkr puts modern technology powered by machine learning in the hands of hiring teams, helping to hire great new people with an experience that’s fast, smooth, and safe. Checkr has over 100,000...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States Tubi Tv Full time

    Executive Assistant - Engineering & Product Join Tubi ( Fox Corporation's premium ad-supported video-on-demand (AVOD) streaming service leading the charge in making entertainment accessible to all. With over 200,000 movies and television shows, including a growing library of Tubi Originals, 200+ local and live news and sports channels, and 455 entertainment...

  • Executive Assistant

    2 days ago

    San Francisco, CA, United States Sysdig Full time

    In the cloud, every second counts. On the leading edge of security, Sysdig stops attacks in real-time by instantly detecting changes in cloud security risk with runtime insights and open source Falco. We are passionate open source enthusiasts at heart and problem-solvers who are building and delivering powerful solutions to secure cloud-native applications....

  • Executive Assistant to the CEO

    2 days ago

    San Francisco, CA, United States Menlo Ventures Full time

    Who you are: You have 4+ years of executive assistant experience under your belt and are looking for your next challenge in a hyper-growth, fast-paced, industry disrupting, SaaS company. You are excited to work with emerging technologies and modern tech stack with a collaborative team, where you will have a big impact. Does this sound like you? If...

  • Executive Assistant to the CEO

    2 days ago

    San Francisco, CA, United States PollyEx, Inc. Full time

    Who you are: You have 4+ years of executive assistant experience under your belt and are looking for your next challenge in a hyper-growth, fast-paced, industry disrupting, SaaS company. You are excited to work with emerging technologies and modern tech stack with a collaborative team, where you will have a big impact. Does this sound like you? If so, keep...

  • Foundation Capital: Executive Assistant

    2 days ago

    San Francisco, CA, United States Morfyus Full time

    $15-20 per hour, depending on experience  Foundation Capital, a well-established Venture Capital firm based in Palo Alto, California, is seeking a Virtual Executive Assistant for a contract role. We’re looking for someone to help with calendar management , travel arrangements , and expense reporting for a busy executive and one very light associate...

  • Executive Assistant

    1 month ago

    San Francisco, United States Scion Staffing Full time

    Scion Staffing has been engaged to conduct an immediate search for a highly motivated and strategic Executive Assistant to the Executive Office on behalf of our client, a respected non-profit organization! The Executive Assistant will provide high-level administrative support to the executive team, ensuring seamless operations and acting as a key liaison...

  • Executive Assistant-Private Equity Firm

    4 weeks ago

    San Francisco, CA, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious private equity firm is seeking an Executive Assistant. Responsibilities:Management of complex calendars, scheduling meetings, and oversee meeting arrangements.Coordinate travel, including flights, accommodation, ground transportation, and prepare detailed itineraries.Provide support to senior team members i.e. book travel, make appointments,...

  • Executive Assistant to CEO

    3 days ago

    San Francisco, CA, United States Patreon Birth Hour Group Full time

    Patreon is a media and community platform where creators give their biggest fans access to exclusive work and experiences. Over 300k creators are cultivating fandoms and building their businesses each month. Creators can offer free memberships to fans looking to explore more of their work, paid memberships to give access to exclusive media and community, or...