Upper School Administrative Assistant

2 weeks ago

St Paul, United States St. Paul Academy and Summit School Full time

St. Paul Academy and Summit School seeks candidates for the position of Upper School Administrative Assistant at our Randolph campus.

About the Upper School:

The Upper School is home to students in Grades 9-12 and is characterized by advanced inquiry, lively discussion, deep engagement with topics, a strong sense of community, and a commitment to diversity, equity, and inclusion. Students develop the habits and relationships that will carry them through high school and into the world of college and beyond. The Upper School's rigorous academic curriculum and seminar-based learning model is complemented by a network of support that includes teachers, advisors, college counselors, and resources for both academic and social/emotional well-being.

For more information about the Upper School, please visit the Upper School section of our website.

Position Begins: July 1, 2024
Status: Full-time, 12 Months, Non-Exempt
Department: Upper School Administrative Support

Position Description:

The Upper School Administrative Assistant (USAA) is central to the effective operation of the division, supporting the administrative needs of programs and providing clerical support to the administrative team. Key responsibilities include managing daily attendance and maintaining communication with administrators about student attendance, coordinating substitutes for faculty, and preparing division-specific documents, such as handbooks, directories, and calendars. The USAA also plays a crucial role in the planning and execution of Upper School events, such as Back-to-School Night, parent-teacher conferences, and Commencement.

We seek a joyful, resourceful, and adaptive individual who can manage administrative responsibilities in a fast-paced environment and warmly engage with all members of the SPA community and guests. Successful candidates will enjoy collaborating with colleagues and possess excellent written and verbal communication skills. A high level of interpersonal skills to handle sensitive and confidential situations is required. Candidates must have a genuine appreciation for young people and a desire to work within a diverse community and across cultural differences. First aid training is desired, and knowledge of Veracross, rSchoolToday, and Frontline Education is preferred.

Requirements:

  • 3-5 years of administrative support experience, preferably in a school setting

  • Strong project and time management skills

  • Excellent organizational, verbal, and written communication skills

  • Proficiency in Microsoft Office Suite and Google Workspace for Education

  • Candidates should support the mission of SPA and the vision of the Upper School and be eager to join a professional community where openness to growth is the norm

Resume review will begin immediately. Interested candidates should submit a letter of interest, resume, and a list of references.

SPA is committed to recruiting and supporting a diverse faculty and staff, and maintaining a workplace culture in which all are treated equitably.

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