Senior Administrative Assistant

2 weeks ago

Bloomfield Hills, United States Cranbrook Educational Community Full time
Description

Senior Administrative Assistant - Residence Halls

Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art. Comprised of a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens, Institute of Science, and more than 1,600 students attending our Pre-K through 12 independent college preparatory Schools, Cranbrook welcomes thousands of visitors and students to its campus each year. Critics have called Cranbrook "the most enchanted and enchanting setting in America" and in 1989 it was designated a National Historic Landmark. The campus is located in Bloomfield Hills, Michigan, about 20 miles north of downtown Detroit. For more, please visit our website: www.cranbrook.edu.

The Senior Administrative Assistant is responsible for providing day-to-day support to the Cranbrook or Kingswood residence hall programs for the Upper School. The Senior Administrative Assistant must be highly organized, professional, possess high leadership skills, work effectively with people from diverse cultural backgrounds, and with little supervision. In addition, the assistant sets a tone in residential life as a home away from home for approximately 100-160 resident students ranging in age from 13-19. The assistant has frequent contact with parents and guardians. Office hours are 9:30am - 6:00 pm (Monday-Friday unless special events/meetings occur).

Responsibilities include, but are not limited to:

  • Provides administrative support to the residential life office including, but not limited to, telephone support, email, REACH software management, room assignment management, rotation calendar creation and changes.
  • In partnership with the Dean of Residential and Student Life and the Head House Advisor, works on roommate/hallmate matches and room placements.
  • Prepares and distributes the Annual Rotation Calendar.
  • Coordinates, prepares, and distributes the weekly Weekend Rotation Calendar.
  • Creates flyers for the weekend calendar and uploads them into the weekly Sway communication by Wednesday each week and posts them around the residence hall.
  • Updates residential white boards as directed, including posting birthday messages for all residents.
  • Assists House Advisers with the opening and closing of the residence hall in the fall and spring, including all coordination of Dorm Room Movers in June and August.
  • Coordinates logistics for Sit Down Dinners, including purchasing special gifts, preparation of invitations, collecting RSVPs, coordinating AV needs, etc.
  • Works closely with the Accounting Department in preparation of weekly petty cash reports, cash advances and other financial needs.
  • Submits and prepares detailed monthly purchasing card statements and detailed monthly reports on expenditures to the Dean of Residential and Student Life.
  • Coordinates and communicates with the housekeeping and facilities staff for cleaning needs, cleaning supplies, and maintenance issues.
  • Prepares work order for all residential issues.
  • Plans and purchases healthy daily snacks for residents.
  • Purchases supplies, decorations, and food items for residents for gatherings and events throughout the year.
  • Prepares catering requests with Dining Services and reserves rooms for events when necessary.
  • Reserves space and creates work orders for Residential Student Leader Training and Orientation annually.
  • Attends professional development workshops and training sessions.
  • Assists residents with internet, phone issues, and REACH software.
  • Maintains a pleasant, welcoming, and professional environment for visitors, parents, students, faculty and administrators.
  • Staffs the office over Labor Day Weekend (all weekend), MLK Day, Presidents Day, Memorial Day Weekend (Monday only), all Records Days, and any weekday when classes are not in session.
  • Manages the CranVan schedule, ensuring the van is filled with gas, and overseeing maintenance needs.
  • Maintains attendance, punctuality, and performance standards set forth in Cranbrook's employee handbook.

Requirements:

  • High School Diploma or GED required, Associate's or Bachelor's degree preferred.
  • A minimum of four years Senior Administrative Assistant experience required, preferably in a large residential setting, service/sales, broad administration, or other office management position.
  • Extensive computer skills, including knowledge of all Microsoft Office products, Teams, Sway, and Canva. Working knowledge of Cranbrook-specific computer software would be preferred.
  • Requires a valid Michigan driver's license with satisfactory driving record.

Cranbrook offers competitive compensation and benefits that include medical, dental, life insurance, long-term and short-term disability, and retirement programs with employer contribution. We also offer generous paid time off, 11 paid holidays and 3 floating holidays, employee discounts, and a unique environment in an educational setting that values collaboration.

For consideration, please submit a resume and cover letter.





  • Senior Administrative Assistant

    11 hours ago

    Bloomfield Hills, United States Cranbrook Educational Community Full time

    Description Senior Administrative Assistant - Residence Halls Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art. Comprised of a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens,...

  • Administrative Assistant

    2 weeks ago

    Bloomfield Hills, United States TMP Architecture, Inc. Full time

    Job DescriptionJob DescriptionPosition: Administrative AssistantDepartment: Office AdministrationSupervisor: Office ManagerPRIMARY OBJECTIVESThe Administrative Assistant role aids multiple departments to process the flow of communications and office operations. This role requires a “team player” attitude and high diligence. Strong verbal communication...

  • Administrative Assistant

    5 days ago

    Beverly Hills, United States Center for Reproductive Health and Gynecology Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with opportunities for growth and advancement. **Responsibilities**: - Provide administrative support to ensure...

  • Maintenance Technician

    1 week ago

    Bloomfield Hills, United States Cedarbrook Senior Living Full time

    PainterAtCedarbrook Senior Living, we work hard every day to find out what "CelebratingLife Every Day!" means to our residents and their families, then we help themachieve these goals. We are seeking a dynamic Painter for our Bloomfield Hills location.Responsibilities:Oversight for painting walls, ceilings, doors, crown molding etcResponsible for trim work,...

  • Senior Structural Engineer

    4 days ago

    Bloomfield Hills, United States 2Twelve Recruiting, LLC Full time

    Job DescriptionJob DescriptionJob Title: Senior Structural EngineerWith a top MEP Engineering and Architecture Firm in the Detroit area You Will:Lead project structural engineering team; provide mentorship and oversight of work given to junior staffCollaborating and coordinating with other technical disciplinesConstruction administration, including shop...

  • Contract Administrator

    3 weeks ago

    Bloomfield Hills, United States Edward Rose & Sons Full time

    Start with a job, stay for a career. For over 100 years, Edward Rose & Sons has been committed to career development for our team members.We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work. We are currently looking for a Contract Administrator to join our team in...

  • Wait Staff

    3 weeks ago

    Bloomfield Hills, United States Cedarbrook Senior Living Full time

    Wait Staff At Cedarbrook Senior Living,we work hard every day to find out what "Celebrating Life Every Day!" means toour residents and their families, then we help them achieve these goals. We are seeking Wait Staff for our Bloomfield Hills location. Responsibilities:Utilizes proper food handling and food service techniques Take meal/drink orders and serves...

  • Benefit Administration Specialist

    4 weeks ago

    Bloomfield Hills, United States Austin Benefits Group Full time

    Job DescriptionJob DescriptionSalary: Austin Benefits group is a leading employee benefits firm that provides benefit solutions to both private and publicly traded companies. We provide our clients with a highly responsive team to deliver unmatched service, education and smart benefit solutions.Austin Benefits is currently looking for a new member to join...

  • Center Assistant>

    3 weeks ago

    Bloomfield Hills, United States Kumon Full time

    Kumon - JobID: 447 [Administrative Assistant / Receptionist] As a Center Assistant at Kumon, you'll: Answer incoming phone calls; Communicate with students and parents during class-time, addressing student and parental needs professionally, quickly, and quietly; Assist with book check in/out; Assist with the enrollment process; Relay messages and Parental...

  • Administrative Assistant

    2 weeks ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA seeks an Administrative Assistant at our HQ in Beverly Hills to support executive in our Corporate Workplace Services department. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced...

  • Senior Living Sales Director

    2 hours ago

    Bloomfield, United States American House Senior Living Communities Full time

    :Community Relations Director Position Summary:Under the general direction of the Executive Director, with support from the Regional Sales Director, the Community Relations Director assumes the overall responsibility for Sales and Marketing of their community. As an advocate for potential residents, the Community Relations Director shares information about...

  • Administrative Assistant

    3 weeks ago

    Wellesley Hills, United States Planet Professional Full time

    Administrative AssistantContractLocation: Wellesley, MAMust Haves:Bachelor’s degree3+ year’s administrative experienceExperience with calendar managementProficient in Microsoft Office tools (Outlook, Excel)Preferred:Higher education experienceExperience or passion for diversity and inclusionJob Summary/Description: a higher education institution is...

  • Administrative Assistant

    3 weeks ago

    Wellesley Hills, United States Planet Professional Full time

    Administrative AssistantContractLocation: Wellesley, MAMust Haves:Bachelor’s degree3+ year’s administrative experienceExperience with calendar managementProficient in Microsoft Office tools (Outlook, Excel)Preferred:Higher education experienceExperience or passion for diversity and inclusionJob Summary/Description: a higher education institution is...

  • Administrative Assistant

    3 weeks ago

    Palos Hills, United States LOCAL CPA FIRM Full time

    Job DescriptionJob DescriptionAdministrative AssistantWorking under the supervision of the office manager, the Administrative Assistant supports the team by managing a variety of general office activities, performing routine clerical and administrative functions.Requirements:Must be detail oriented, have excellent organizational skills, ability to multi-task...

  • Activities assistant

    3 weeks ago

    Dix Hills, United States Sunrise Senior Living Full time

    Overview"Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what’s right for the resident. For me, that’s a big breath of fresh air."- Sunrise Leader  At Sunrise, our Life Enrichment Manager is responsible for consistently engaging residents...

  • Senior .NET Programmer

    2 weeks ago

    Bloomfield Hills, United States NuTechs LLC Full time

    Job DescriptionJob DescriptionSenior .NET ProgrammerResidency in Michigan, Ohio & Indiana and regular onsite work are mandatory requirements for this position, with no option for relocation. Additionally, candidates must have the legal right to work in the United States, and no visa sponsorship or support is provided for this role.Position Summary: We're...

  • Administrative Assistant

    2 weeks ago

    Auburn Hills, United States Genoa Employment Solutions Full time

    PURPOSE AND DESCRIPTION:Genoa Employment Solutions is seeking an Administrative Assistant to perform a wide range of administrative and office support activities to ensure efficient operation of the organization in a fast paced work environment. The scope includes and are not limited to communicating via phone and email ensuring that all administrative...

  • Administrative Assistant

    2 weeks ago

    Auburn Hills, United States Genoa Employment Solutions Full time

    PURPOSE AND DESCRIPTION:Genoa Employment Solutions is seeking an Administrative Assistant to perform a wide range of administrative and office support activities to ensure efficient operation of the organization in a fast paced work environment. The scope includes and are not limited to communicating via phone and email ensuring that all administrative...

  • Administrative Assistant

    1 week ago

    Auburn Hills, United States Genoa Employment Solutions Full time

    PURPOSE AND DESCRIPTION:Genoa Employment Solutions is seeking an Administrative Assistant to perform a wide range of administrative and office support activities to ensure efficient operation of the organization in a fast paced work environment. The scope includes and are not limited to communicating via phone and email ensuring that all administrative...

  • Administrative Assistant

    16 hours ago

    Woodland Hills, United States MyCPA LLP Full time

    MyCPA, LLP is looking for a highly organized and detail-oriented administrative assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. We’re a small CPA Firm, which means there’s lots of room for growth and learning. Here at...