Administrative support

3 weeks ago


Harrisburg, United States Careerbuilder-US Full time

Essential Duties and Responsibilities:

  • Data entry project work.
  • Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
  • Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents. Ability to file in federal and state courts and administrative agencies as needed per area of law.
  • Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
  • Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
  • Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
  • Coordinate travel arrangements through corporate travel companion, TripActions.
  • Prepare and submit expense reports.
  • Assist with billing, attorneys’ time and Proforma review through 3E.
  • Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
  • Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.

Required Education/Experience:

  • Must have a minimum of 1-3 years of law firm administrative experience.
  • High school diploma or equivalent required. Bachelor's degree preferred.
  • Excellent oral, written and interpersonal skills.
  • Strong attention to detail, initiative, and follow-through.
  • Must have a positive-can do, team oriented attitude.
  • Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
  • Proficient in MS Word, Outlook, Excel, and other computer and document management systems.


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