Event Coordinator

4 weeks ago

Culver City, United States ImmunityBio Full time

ImmunityBio, Inc. is a late-stage immunotherapy company developing a broad pipeline of next-generation therapies that drive immunogenic mechanisms for defeating cancer and infectious disease. The company's immunotherapy platform is designed to activate both the innate (natural killer cell and macrophage) and adaptive (T cell) immune systems to create long-term "immunological memory." The U.S. Food and Drug Administration (FDA) has accepted for review ImmunityBio's resubmission of its Biologics License Application (BLA) for N-803, a first-in-class IL-15 superagonist, plus Bacillus Calmette-Guerin (BCG) for the treatment of BCG-unresponsive non-muscle-invasive bladder cancer carcinoma in situ (CIS) with or without Ta or T1 disease, and has set a user fee goal date (PDUFA date) of April 23, 2024.

Why ImmunityBio?

* ImmunityBio is developing cutting edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases.

* Opportunity to join an early-stage public biopharmaceutical company with a headquarters in Southern California.

* Work with a collaborative team with the ability to work across different areas at the company.

* Ability to join a growing company with development opportunities.

Position Summary

The Event Coordinator provides unparalleled support and guidance for event management requests while keeping within the allocated budget. The role will coordinate the team event calendar, handle conference and event logistics at both a corporate and regional level and prepare reports, presentations, and materials.

Essential Functions

  • Prepare annual plan and budget for all corporate and regional events
  • Identify, register, and facilitate event/conference requests from draft through fulfillment (including post show reports and recommendations)
  • Familiar with current and upcoming marketing materials, including what content is being created, when it will be available, and how it can be used; make content recommendations based on feedback from staff and show attendees
  • Create instructions and facilitate fulfilment of marketing materials
  • Create team analytics reports - update detailed Excel reports and event summaries to be distributed to senior leadership
  • Update presentation materials as appropriate
  • Take notes and/or update corporate event schedules and distribute to teams
  • Support team with major trade events and summits, including pulling assets to create presentation materials, processing payment with vendors, creating schedules or other support documents for event planning, and performing duties at local events as needed (e.g. running mics, check-in, NDA signing, etc.)
  • Create annual calendar of recurring events, suggest system improvements, collaborate with team on process enhancements proactively
  • Provide administrative support duties for the team, such as expense reports, travel coordination, scheduling meetings, guest passes, etc.
  • Performs other duties as assigned.

Education & Experience

  • BA in Marketing, Communications, Hospitality Management, or relevant field
  • Minimum of 1 year of Marketing or related experience,
  • Experience in the pharmaceutical industry preferred
  • International experience a plus

Knowledge, Skills, & Abilities

  • Demonstrated ability to manage multiple projects at the same time (e.g., event logistics, booth management company, event-related advertising etc.)
  • Excellent verbal and written communication skills that may include public speaking and presentations.
  • Superior interpersonal and customer service skills
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to be flexible and effectively adapt to changing priorities in a fast-paced environment
  • Strong analytical and problem-solving skills
  • Must be proficient in Microsoft office applications including PowerPoint

Working Environment / Physical Environment

  • This position works remotely in the Los Angeles area
  • This position must be able to travel to our El Segundo, CA and Culver City, CA locations to access event materials as needed.
  • Ability to travel at least once a month

This position is eligible for a discretionary bonus and equity award. The base pay range for this position is below. The specific rate will depend on the successful candidate's qualifications, prior experience as well as geographic location.

$31.25 (entry-level qualifications) to $39.00(highly experienced) hourly

The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed.

ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options * Health and Financial Wellness Programs * Employer Assistance Program (EAP) * Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability * Healthcare and Dependent Care Flexible Spending Accounts * 401(k) Retirement Plan with Company Match * 529 Education Savings Program * Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks * Paid Time Off (PTO) includes: 11 Holidays * Exempt Employees are eligible for Unlimited PTO * Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day * We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.

At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

ImmunityBio is a mandatory vaccination employer for COVID-19 and its variants. The Company requires that its employees be fully vaccinated as of their start date. If you require a medical or religious accommodation we will engage in the interactive process with you. Proof of vaccination will be required prior to start. If we make you an offer and you are not yet vaccinated, we will accommodate a delay in start date. ImmunityBio may also mandate that its employees receive vaccine boosters, and all accommodation laws will be followed.

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