Administrative Assistant

4 weeks ago

Omaha NE United States The Salvation Army USA Central Territory Full time

This is a Part-Time 29 hr a week position. The pay range for this position is $19 - $21 per hour.

The Salvation Army Omaha Kroc Center is seeking energetic and relationship-oriented individuals to be part of our team. The Kroc Center is a unique, privately owned community center that strives every day to enrich the lives of the people we serve - physically, spiritually, and educationally. Voted as a Best Christian Workplace by BCWI for two years in a row, you can be part of a passionate team who love to serve and support one another and our community. At the Kroc Center you will have the opportunity to use and develop your experience and skills in a fun and caring environment. If that sounds intriguing to you then read more about our needs and expectations - we can't wait to meet you

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Ray and Joan Kroc Corps Community Center Purpose Statement: Inspire people to discover their God given talents and develop their potential through artistic, educational, physical, and spiritual experiences in a Christ-centered atmosphere.

Job Summary/Primary Purpose:

The Executive Assistant provides comprehensive and confidential administrative support to the Senior Kroc Officer and Officer for Congregational Life. Supports and enables the senior leadership of the Kroc Center to advance the organization's missions and goals. Coordinates efficient execution of administrative duties to achieve objectives and maintain excellence.

Essential Duties and Responsibilities:

  • Provide administrative support, managing information, resources and staff as assigned.
  • Schedule, coordinate, and attend both internal and external meetings in support of Leadership team members as requested.
  • Maintain the Officers' calendars, SharePoint staff out of office calendar, board room reservation calendar, and church calendar.
  • Coordinate Advisory Council and Director's team meetings and provide support with agendas and minutes.
  • Research/schedule travel arrangements for team members as requested.
  • Prepare packets, reports and documents for meetings, programs, and activities as requested by the Officers.
  • Prepare expense reports and associated receipts and documents.
  • Prepare documents, letters, and digital assets for worship services, and other special events.
  • Manages congregation software/database.
  • Assure proper resources are assigned to maintain cleanliness of administrative work and conference spaces.
  • Oversee upkeep (including supplies) and maintenance on resource room equipment, including copiers, laminator, postage machine, etc.
  • Assign and manage proper handling of all postage services, both incoming and outgoing, including distribution and collection.
  • Train staff on new programs/office tools to ensure efficiency throughout Kroc Center.
  • Exhibit professional behavior, maintaining a high level of confidentiality in all areas, and always promote a positive and professional working relationship with the public, business community, and The Salvation Army Officers and staff.
  • Driving is an essential role of the position.
  • All other duties as assigned.

Supervisory Responsibilities: None

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