Operations Coordinator

2 weeks ago


Bozeman MT United States Williams Homes Full time
Description:

SUMMARY/OBJECTIVE:

The Operations Coordinator supports the operations team, which includes construction, land development, forward planning, and purchasing, in various day-to-day administrative and project related tasks. Plays a critical role in ensuring smooth operations and driving efficiency within the Operations Team, by coordinating processes, managing data, and supporting projects.


ESSENTIAL JOB DUTIES:

  • Managing and coordinating calendars and schedules for VP's on the Operations team.
  • Ensure VP's are prepared for upcoming appointments and meetings, by gathering materials necessary for each appointment/meeting.
  • Process Improvement: Identify operational inefficiencies and propose process improvements to enhance productivity, cost-effectiveness, and customer satisfaction.
  • Develop and maintain standard operating procedures (SOPs) and guidelines to ensure consistency and compliance with company and department policies.
  • Attending bi-weekly construction meetings, provide support as note taker and action item tracker. Update notes and action items and disseminate them to appropriate parties.
  • Manage and update weekly construction reports for all construction projects.
  • Collect, compile, and analyze operational data to identify trends, patterns, and areas requiring attention or improvement.
  • Generate reports and dashboards to provide insights and support data-driven decision-making.
  • Maintain accurate records, databases, and documentation related to operations, ensuring data integrity and confidentiality.
  • Assist construction team with the set-up and cancellation of temp utilities and construction trailers.
  • Manage, code, and approve payment for house utilities invoices and disconnects with power, water, and gas companies.
  • Build a baseline schedule for each new construction project.
  • Assist in planning, coordinating, and executing operational projects, ensuring adherence to timelines, budgets, and quality standards.
  • Collaborate with cross-functional teams to ensure seamless project execution and effective resource allocation.
  • Monitor project progress, identify potential risks or delays, and propose appropriate solutions.
  • Work as a member of the team, willingly provide support to all Construction team.
  • Maintain an organized filing system of electronic documents in Sharepoint.
  • Prepare and submit monthly expense reports.
  • Assist in special ad-hoc projects.


Requirements:

EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

  • High School diploma required; 2-4 year degree preferred.
  • 5+ years of administrative experience required, prior construction industry a plus.
  • Strong computer aptitude to include MS Office Suite.
  • Self-starter, analytical, team player and excellent communication skills.
  • Analytical mindset with the ability to identify and solve problems proactively.
  • Ability to manage a heavy and evolving workload independently and successfully.
  • Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.


Compensation details: 28-33 Hourly Wage



PIb7b7075a2e47-25448-34354811



  • Bozeman, MT, United States Bozeman Health Full time

    Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or...


  • Bozeman, United States Bridger Photonics Inc Full time

    Job Description At Bridger Photonics, Inc. (Bridger) we create and deploy innovative LiDAR sensors and analytics to enable clean, safe, and streamlined oil & gas operations by providing actionable data for methane emissions reduction. Bridger has established a strong competitive advantage through its industry-leading emissions monitoring solution, which has...


  • Bozeman, MT, United States TJ Maxx Full time

    Style is never in short supply at our more than 1,000 TJ Maxx stores. Each shift is a new opportunity to Discover Different. Posting Notes: TJ Maxx Store 1318 || 1540 North 19th Avenue || Bozeman || MT || 59718 *Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and...

  • Office Coordinator 1

    2 weeks ago


    Bozeman, United States Bozeman Health Full time

    Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or...


  • Bozeman, United States Bozeman Health Full time

    Full-Time, 1 fte, 40 hours a week- Main Hospital Location.Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the...


  • Bozeman, United States Bozeman Health Full time

    Full-Time, 1 fte, 40 hours a week- Main Hospital Location. Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the...


  • Bozeman, United States Bozeman Health Full time

    Position Summary: The Engineering Worker provides the daily mechanical operations of the hospital, medical office buildings, physical plant and grounds. They are also responsible for security during dayshift hours by locking and unlocking of buildings, security systems, and responding to Code Gray pages. Minimum Qualifications: High School Diploma or...


  • Bozeman, MT, United States Bozeman Health Full time

    Position Summary: The Resident Services Clinical Manager is responsible for assisting leaders with planning, directing, organizing, monitoring, and staffing the care setting subject to policies, budgets, objectives, and directives mandated by regulatory agencies, DNV, and the administrative team. Assists the Director of Senior Services to ensure delivery...


  • Gaithersburg, MD, United States Children's National Medical Center Full time

    In collaboration with the Practice Operations Manager and other members of the management team, provide administrative and business leadership support and coordination for Children's Pediatricians and Associates. The Clinical Operations Coordinator will be responsible to coordinate clinic operations to include scheduling, clinic flow and charge capture....


  • Bozeman, United States Bozeman Health Full time

    Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or...


  • Spartanburg, SC, United States Spartanburg Regional Medical Center Full time

    Join our dynamic healthcare team at Spartanburg Regional Healthcare System and embrace the rewarding and challenging role of Nursing Operations Coordinator -#Perioperative Services. In this pivotal position, you will be an integral part of the leadership team within a Nursing Division, providing crucial operational support. As the Nursing Operations...

  • Office Coordinator I

    2 weeks ago


    Bozeman, United States Bozeman Health Full time

    Casual Call position, Main Hospital Location. Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds...


  • Gaithersburg, MD, United States Children's National Hospital Full time

    In collaboration with the Practice Operations Manager and other members of the management team, provide administrative and business leadership support and coordination for Children's Pediatricians and Associates. The Clinical Operations Coordinator will be responsible to coordinate clinic operations to include scheduling, clinic flow and charge capture....


  • Bozeman, United States Bozeman Health Full time

    0.9 FTE/ 36 Hours a week. Main Hospital Location Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization....


  • Bozeman, Montana, United States Montana State University Full time

    Position Details Position InformationAnnouncement NumberSTAFF – VA – 24154For questions regarding this position, please contact:Irene Decker Classification TitleBudget Analyst IIWorking TitleFiscal Operations ManagerBrief Position OverviewThe Fiscal Operations Manager performs a wide variety of business processes such as budgeting, financial reporting,...


  • Bozeman, United States Bozeman Health Full time

    0.9 FTE/ 36 Hours a week Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine...


  • Bozeman, United States Bozeman Health Full time

    Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or...


  • , MT, United States Bozeman Health Full time

    Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or...


  • Bozeman, United States Bridger Photonics, Inc. Full time

    Overview of Bridger Photonics, Inc.At Bridger Photonics, Inc. (Bridger) we create and deploy innovative LiDAR sensors and analytics to enable clean, safe, and streamlined oil & gas operations by providing actionable data for methane emissions reduction.Overview of the PositionBridger has established a strong competitive advantage with our Gas Mapping LiDAR...


  • Bozeman, United States Bridger Photonics, Inc. Full time

    Overview of Bridger Photonics, Inc.At Bridger Photonics, Inc. (Bridger) we create and deploy innovative LiDAR sensors and analytics to enable clean, safe, and streamlined oil & gas operations by providing actionable data for methane emissions reduction.Overview of the PositionBridger has established a strong competitive advantage with our Gas Mapping LiDAR...