Operations Coordinator
2 weeks ago
SUMMARY/OBJECTIVE:
The Operations Coordinator supports the operations team, which includes construction, land development, forward planning, and purchasing, in various day-to-day administrative and project related tasks. Plays a critical role in ensuring smooth operations and driving efficiency within the Operations Team, by coordinating processes, managing data, and supporting projects.
ESSENTIAL JOB DUTIES:
- Managing and coordinating calendars and schedules for VP's on the Operations team.
- Ensure VP's are prepared for upcoming appointments and meetings, by gathering materials necessary for each appointment/meeting.
- Process Improvement: Identify operational inefficiencies and propose process improvements to enhance productivity, cost-effectiveness, and customer satisfaction.
- Develop and maintain standard operating procedures (SOPs) and guidelines to ensure consistency and compliance with company and department policies.
- Attending bi-weekly construction meetings, provide support as note taker and action item tracker. Update notes and action items and disseminate them to appropriate parties.
- Manage and update weekly construction reports for all construction projects.
- Collect, compile, and analyze operational data to identify trends, patterns, and areas requiring attention or improvement.
- Generate reports and dashboards to provide insights and support data-driven decision-making.
- Maintain accurate records, databases, and documentation related to operations, ensuring data integrity and confidentiality.
- Assist construction team with the set-up and cancellation of temp utilities and construction trailers.
- Manage, code, and approve payment for house utilities invoices and disconnects with power, water, and gas companies.
- Build a baseline schedule for each new construction project.
- Assist in planning, coordinating, and executing operational projects, ensuring adherence to timelines, budgets, and quality standards.
- Collaborate with cross-functional teams to ensure seamless project execution and effective resource allocation.
- Monitor project progress, identify potential risks or delays, and propose appropriate solutions.
- Work as a member of the team, willingly provide support to all Construction team.
- Maintain an organized filing system of electronic documents in Sharepoint.
- Prepare and submit monthly expense reports.
- Assist in special ad-hoc projects.
EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:
- High School diploma required; 2-4 year degree preferred.
- 5+ years of administrative experience required, prior construction industry a plus.
- Strong computer aptitude to include MS Office Suite.
- Self-starter, analytical, team player and excellent communication skills.
- Analytical mindset with the ability to identify and solve problems proactively.
- Ability to manage a heavy and evolving workload independently and successfully.
- Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.
Compensation details: 28-33 Hourly Wage
PIb7b7075a2e47-25448-34354811
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