Office Manager

3 weeks ago


Grand Rapids MI United States The Salvation Army USA Central Territory Full time

Position Summary: The Office Manager supports daily operations by supervising all aspects of the office. This position supervises staff, volunteers, and assists with specific duties.

Essential Responsibilities:

  • Welcome and direct visitors
  • Maintain office equipment, order office and janitorial supplies
  • Maintain and submit weekly deposits and invoices for payment
  • Assist with preparing and submitting employment applications
  • Oversee payroll for employees
  • File insurance claims and forms
  • Coordinate vehicle records, usage, regular maintenance, and repairs
  • Coordinate mail opening: post and send outgoing mail
  • Maintain master calendar and room usage for programs and events
  • Maintain files and records, prepare emails
  • Assist with counting of corps income
  • Attend meetings and record minutes as requested
  • Assist with corps programs and events as needed
  • Process all volunteer applications trained in Safe from Harm, and logging hours
  • Perform other duties as assigned

Qualifications:

Education/Experience:

  • College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
  • 3 years' experience working in an office environment
  • 1-year supervisory experience, preferred

Skills, Knowledge & Abilities:

Computer Skills:

  • Proficient in Microsoft Office Suite
  • Maintain strict confidentiality
  • Complete SFH Train the Trainer certification and keep current on guidelines, as needed

Certificates and Licenses:

  • Complete Safe From Harm training, and keep current as needed
  • Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)

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