Office Manager

2 weeks ago

Wisconsin Rapids, United States BrandSafway Full time

Job Title: Office Manager

Location: 2110 Jefferson St Wisconsin Rapids, WI 54495

Hours: 7am to 3:30pm


We are looking for an Office Manager. The Office Manager performs a variety of office tasks to support office operations and to maximize branch revenue and profitability. This position works in conjunction with Operational Leadership to ensure timely and accurate contract compliance, rate set-up, purchase order management, billing and other construction costs.


At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing team.


A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.


Responsibilities

  • Performs Job Revenue/Cost Reviews & Tracking (complete & accurate billing)
  • Works on Process improvements and standardization
  • Submits certificates of Insurance and OCIP customer requests
  • Performs Job Cost review duties, including creating and closing Job numbers, ensuring accuracy of data
  • Participates in Job Cost reviews and Month Closing Accounting process, ensuring all Customers are Billed
  • Supports the submission of Revenue Accruals at month end
  • Admin duties at the Office
  • Processes new hire packages, I9 tracking, sets up drug testing.
  • Manages and supports local biller
  • Assist Region Controller with Audit requests
  • Assist Region Controller with Month end Close
  • Perform billing functions as needed
  • Oversee direct reports as they related to billing, payroll, accounts receivable, and payables.


Qualifications

  • High School degree, or GED equivalent, required.
  • Bachelor's degree in accounting preferred
  • Requires 1 to 3 years of office management experience.
  • Construction Industry / Job Cost experience preferred.
  • Requires excellent oral and written communication, skills to effectively communicate with employees, customers, and personnel at other branch offices and Corporate.
  • Requires ability to process complex time sensitive data and information from multiple sources.
  • Strong understanding and knowledge of word and excel, and Business-related operations software is preferred.
  • Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks is preferred.
  • Understanding and knowledge of Union labor agreements


BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.


Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.

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