Sr. Executive Assistant

2 weeks ago

Arlington VA United States SPA Full time
Overview Systems Planning and Analysis, Inc
(SPA) delivers high-impact, technical solutions to complex national security issues
With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad
Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter
Come work with the best We offer opportunity, unique challenges, and clear-sighted commitment to the mission
SPA: Objective
Responsive
Trusted
The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets
JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues
The Acquisition and Technology Analysis Group within JOID specializes in the application of multi-disciplinary analytic skills to support multiple clients within the Department of Defense (DoD)
These clients include the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)), DARPA, the Joint Staff, and USINDOPACOM
SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively
Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S
military forces retain military superiority in the future
SPA has an immediate need for a Senior Executive Assistant to provide onsite support in Arlington, VA
Responsibilities The candidate will serve as the Sr
Executive Assistant to the DARPA Chief of Commercial Strategy, and will work as part of an exciting team to provide daily administrative and executive support to the Commercial Strategy leadership team and help advance the Commercial Strategy mission
Will apply deep domain expertise and a commitment to advancing U.S
national and economic security
The Sr
Executive Assistant works closely with the Chief of Staff to coordinate and efficiently manage the Chief of Commercial Strategy's (Chief) schedule, priorities, and relationships
Serve as the primary point-of-contact for internal and external constituencies seeking to engage the Chief
Maintain the Chief's calendar including scheduling meetings, speaking events, and travel via the Defense Travel System (DTS)
Evaluate requests to prioritize needs, effectively allocate the Chief's time, and delegate engagements as appropriate
Coordinate Commercial Strategy work priorities with the Chief of Staff, Action Officer(s), and other DARPA staff
Assist the Front Office with planning, development of presentations, and special projects
Exercise discretion in managing the Chief's contacts and relationships
Perform e vent planning and drafting of internal correspondence
Provide administrative support to the Commercial Strategy leadership team, and m aintain confidentiality in handling sensitive personal and organizational information
Qualifications Required Qualifications:
• Bachelor's degree
• Active Secret security clearance
• 3+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Prior experience organizing and managing operations consisting of in-person and remote staff
• Exhibits superior confidentiality, judgement, and discretion in performing duties
• Previous experience preparing pitch decks, background materials, and proposals
• High proficiency with MS Office, project management, and productivity tools Desired Qualifications:
• Active Top Secret security clearance
• Bachelor's degree in b usiness, engineering, or economics
• 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
• Knowledge of DoD or other US Government operations and processes, familiarity with DARPA desired

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