FWS- OFFICE ASSISTANT

3 weeks ago


Forest Grove OR USA, United States Pacific University Full time
he Office Assistant will provide support in the day-to-day office operations and including any tasks assigned by the Provost and/or the Executive Assistants to the Provost.

Pacific University's Student Employment Program believes that each student employee makes a significant contribution to the success of the program. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor Pacific University's Student Employment Program to just the work identified. It is our expectation that each student employee will offer his or her services wherever and whenever necessary to ensure the success of our endeavors.

Student employees must complete the required training regarding FERPA and must sign the Office of Academic Affairs confidentiality agreement.

Job Description:

Assist the Provost Office with with research and written materials; database entry; website updates; and general maintenance of office systems. Some remote work projects may be available after initial trainings.

Educational Benefits/Transferable Skills:

Learn basic program management and office skills; Gain valuable research skills as well as experience with MS Office and Google Suite as well as Drupel (website).

Sample Projects and Tasks:

Assist with correspondence: congratulatory and thank you cards.

Assist in processing personnel documents.

Scanning Accounts Payable invoices.

Updating Excel spreadsheets.

Assist in maintaining department files.

Assist with webpage updates.

EMS Scheduling for Provost Office Events

Assist the Provost and Executive Assistant as needed.

Miscellaneous deliveries to campus departments.

Email resume to kimg@pacificu.edu to apply.

Qualifications

Required Qualifications:

Interest and skill in writing and strong communication skills.

Skilled at Internet research, and data entry

Familiar with Microsoft Word, Excel and other MS Office and Google Suite programs

Willingness to learn about the work of Academic Affairs and be flexible.

Must be able to maintain confidentiality.

Organized and high attention to detail

Detail-oriented and excellent typing skills

Self-motivated and willing to ask questions.

Reliable and friendly demeanor to welcome guests to office space.

Desired Qualifications:

Website management; Advanced computer skills with graphics, experience with office machines helpful.

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