Executive Assistant with Security Clearance
2 weeks ago
• Planning, coordinating and ensuring schedule are followed and respected. Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the General Officer (GO) time and office, if needed.
• Communicate directly, and on behalf of the GO, with Directors, Supervisors, Senior Leadership, and others, on matters related to GO's initiatives.
• Research, prioritize and follow up on incoming issues and concerns addressed to the GO, including those of a sensitive or confidential nature.
• Provide a bridge for smooth communication between the GO and internal directorates by working closely with key personnel to maintain credibility, trust and support with Senior Leadership.
• Work closely and effectively with the GO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the GO updated.
• Build relationships crucial to the success of the organization, and manage a variety of special projects for the GO, some of which may have an organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the GO's ability to effectively lead the workforce.
• Prioritize conflicting needs; handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures. Basic Qualifications include:
- Experience using MS Calendar and MS Teams.
- This position requires TS Clearance with SCI eligibility. - Exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing time-lines.
- Bachelor degree, preferably in business administration, management, or communications or equivalent to working a minimum of 5 years supporting Senior leaders at the General Officer or Senior Executive Services level.
- Demonstrated ability to interact effectively and appropriately with senior-level government professionals, department heads, committees, volunteers, and other executive staff. Strong interpersonal skills.
- Strong working knowledge of MS Office Suite skills, MS Teams, Defense Travel System (DTS) and Task Management System (TMT) and database management experience.
- Must be available to work on-site daily at the Pentagon.
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