Administrative Assistant

2 weeks ago

Des Plaines, United States PeopleShare Inc Full time
Ready to Launch Your Career in Business? Join Us as an Admin Assistant/Onsite Service Specialist in Des Plaines, IL

Are you eager to gain valuable experience and skills in a fast-paced business environment? Look no further Our entry-level role offers a crucial steppingstone for your career. As an Admin Assistant/Onsite Service Specialist, you'll dive into the heart of business operations, learning essential skills and knowledge to propel your career forward. Don't miss this opportunity to kickstart your journey in the business world

***PeopleShare Chicago, IL is HIRING IMMEDIATELY ***

Openings are limited - Apply RIGHT NOW or call Shaun @ (773)225-3000

Why PeopleShare?
  • Our recruiters are trained to find you the BEST job fit for your skills, experience, and preferences.
  • Apply once and have the ability to work with 20+ of the best companies in the area in over 100 different jobs
  • We have more local offices than any hiring company; we do the networking for you
  • Weekly pay through direct deposit
  • We offer coaching to help you ace your interview.
Job Details for Onsite Service Specialist:
  • Pay Rate: $17.50
  • Weekly Pay through Direct Deposit
  • Schedule: Monday - Friday, 8:00AM - 5:00PM
JOB SUMMARY:
As an On-Site Services Specialist, you will be responsible for a variety of operational tasks including operating high-volume duplicating and document imaging equipment, managing mail systems, and providing support for various office functions. Reporting directly to the Site Manager or Supervisor, you will ensure the smooth operation of office equipment, handle incoming and outgoing mail, and maintain inventory records. Additionally, you may be involved in customer service, meeting room setups, and light maintenance duties.

Responsibilities for Onsite Service Specialist:
  • Efficiently process incoming mail from USPS, UPS, and FedEx, ensuring accuracy and accountability
  • Utilize TRAC system to receive and track Accountable mail for streamlined management
  • Skillfully manage outgoing accountable mail using UPS.com and FedEx.com systems
  • Maintain meticulous logs to record mail counts and other essential details
  • Conduct mail deliveries to various floors throughout the building, ensuring timely distribution
  • Meet physical requirements, including lifting up to 50 lbs as standards
  • Provide support with light fleet duties such as toner replacement and troubleshooting
  • Operate high-volume copy machines and perform finishing tasks such as binding.
  • Utilize document imaging systems and software efficiently.
  • Manage office tasks using MS Office and email systems.
  • Perform maintenance checks on copiers and troubleshoot issues as needed.
  • Maintain inventory records and distribute office supplies and mail.
  • Coordinate service calls and respond to customer inquiries.
  • Handle shipping and receiving tasks, including calculating charges for services.
  • Assist with meeting room setups and building occupant moves.
  • Perform occasional cleaning and light maintenance duties.
  • Operate various office equipment such as shrink-wrap machines, paper cutters, and postage meters.
  • Conduct filing duties, including archiving old documents when necessary.
SKILLS/COMPETENCIES:
  • Must have a Driver License with a good driving record. Driving is required when converted to permanent - to post office and other building (less than 5 miles) Customer vehicle - Dodge Caravan
  • ability to speak, read, write, and communicate verbally and in writing in the English language skills
  • Computer skills would be a great and would allow for potential upward career paths.
  • Proficiency in operating office equipment and software systems.
  • Strong organizational and multitasking skills.
  • Ability to communicate effectively with customers and team members.
  • Attention to detail and ability to maintain accurate records.
  • Flexibility to work occasional overtime, including nights and weekends.
  • Physical capability to perform light maintenance tasks as required
PHYSICAL REQUIREMENTS:
  • Walking, Lifting, bending, and twisting Will be standing and walking throughout the day.
  • Dress code is Business casual. No jeans, T-shirts or tennis shoes.


PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IND73
Requirements: Job Type: Temporary Post Date: 05/31/2024

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