Administrative Assistant

2 weeks ago

Saginaw, United States Yeo & Yeo Full time
Description

It's people like you that make us great

At Yeo & Yeo, we recognize that the champions behind our success are our people. We are a people-first organization fully committed to creating a dynamic work environment that values your contributions and supports your professional growth.

Make an Impact

Yeo & Yeo is a leading Michigan-based accounting and advisory firm offering a full range of business consulting, assurance, tax, technology, and wealth management solutions. We help our clients navigate their challenges, discover new opportunities, and achieve their business and individual goals. Seeing their success - and being a part of it-makes for a great workday.

When it comes to delivering outstanding business solutions, only the best people make that happen. With over 200 professionals across our family of Yeo & Yeo companies, you join a diverse team of passionate, forward-thinking people collectively working together to positively impact our clients and our communities.

Position Summary

Administrative Assistants are responsible for providing a high level of client service and organizational support to the team. This position's responsibilities include managing calendars, meetings and event arrangements, processing client engagements and client relations.

Qualifications
  • 2+ years' experience in public accounting or other professional services office setting
  • Exposure in a technical, detail oriented and paperless setting
  • Notary Public preferred
  • Proficient in numerous software programs:
    • MS office; including Excel, MS Word, Outlook, and PowerPoint
    • Adobe
    • Ability to operate in a paperless environment, scanning and routing required

Technical Abilities
  • Coordinate administrative and operational functions for the team including managing calendars, taking phone calls, scheduling appointments and processing mail
  • Provide outstanding client service through meetings, communication (via phone, email or in person), troubleshooting client questions and concerns, providing timely follow up and obtaining client signatures and approval
  • Manage projects including planning and coordinating presentations, disseminating information and organizing company events
  • Maintain client records including edits, updates and new client set up
  • Provide quality control and tracking for client facing documents and ensure client confidentiality
  • Manage the client engagement letter including distribution, tracking signatures, continual follow up and scanning
  • Provide support for CPA's including processing of client tax returns and financial statements
  • Scan and assemble W-2s, 1099, 1095's, tax returns, 8879's, notices, statements and additional documents
  • Assist in electronic filing of tax returns, acknowledgements and rejections; following up on pending e-file, transmission of tax returns and wrap up upon acceptance of return
  • Assist the team with monthly billing procedures, reporting, accounts receivable and collections
  • Maintain supplies including monitoring inventory and re-ordering
  • Maintain the office environment
  • Provide administrative support as well as back up functions for administrative colleagues throughout the firm and for the Saginaw headquarters on an as needed basis including phone coverage as well as sorting and process mail
  • Understand and stay current on new technology
  • Incorporate new techniques and ensure minimal disruptions to productivity
  • Must have smart phone that can be used to dual authenticate login credentials at work

Personal Development
  • Communicate effectively in a variety of professional situations
  • Participate actively in all on-the-job and formal learning and development opportunities to understand role and responsibilities
  • Ability to accept and adjust to changing priorities and circumstances
  • Possess excellent decision-making ability
  • Ability to deal sensitively with confidential material
  • Outstanding verbal and written communication skills
  • Excellent interpersonal skills
  • Proficient knowledge and use of office technology and equipment
  • Honesty and integrity

Teamwork
  • Ability to work in a team and take direction from multiple managers
  • Take charge and action-oriented and persist until the task or job is completed

Community
  • Interest in community involvement

Physical Demands
  • Frequent use of hands, wrists, fingers associated with computer equipment.
  • Required to sit for extended periods of time.
  • Occasionally stoop, kneel, crouch or crawl.
  • Normal visual acuity, ability to talk and hear.
  • Occasionally lift and/or move up to 20 pounds.

Working Conditions
  • On-site position
  • Normal office environment
  • May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

Benefits & Perks

Our commitment is to continually invest in our people, both professionally and personally. That is why our benefits and perks go beyond industry standard. Our offerings include competitive salaries; excellent medical, dental and vision plan options; bonuses; referral programs; life insurance; 401(k) plan; community service opportunities; fun company events; dress for your day attire; and so much more.

We focus on developing our careers and prioritize fostering each person's unique talents and strengths. We succeed as a team when our individuals succeed. We celebrate our successes and take time to cultivate our friendships.

I'm in. Now what?

Apply today and move one step closer to joining a firm of enthusiastic, caring, creative and smart problem solvers working together toward a common goal - helping our clients thrive.

Interested applicants must submit their resume for consideration using our applicant tracking system. Candidates must be legally authorized to work in the United States without sponsorship. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Yeo & Yeo.

Yeo & Yeo is an Equal Opportunity Employer and maintains a drug-free workplace.Learn More

  • Administrative Assistant

    2 weeks ago

    Saginaw, United States iMPact Business Group Full time

    Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Assistant. DUTIES: Responsible Administrative Assistant, Administrative, Assistant, Business Operations, Staffing Learn More

  • Administrative Assistant

    5 days ago

    Saginaw, United States Tech Providers Full time

    Administrative Assistant (Gas Distribution) Location: Saginaw, MI (Hybrid schedule: 3 days onsite, 2 days remote) # of Openings: 1 Start Date: 01/06/2025 End Date: 06/30/2025 Position Overview The Administrative Assistant will provide support to the Gas Distribution Scheduling team. Responsibilities include processing various permits, maintaining customer...

  • Administrative Assistant

    4 days ago

    Saginaw, United States TalentBurst, an Inc 5000 company Full time

    Job – Administrative AssistantLocation – Saginaw, MIDuration – 4 MonthsPay Rate - $21/hr. Job DescriptionThe role provides Electric Distribution Schedulers with daily administrative assistance.Duties include preparing and printing work packets, coordinating site checks, providing customers with site check updates, contacting Miss Dig for staking...

  • Administrative Assistant

    3 weeks ago

    Saginaw, United States Acro Service Corp Full time

    Job Title: Administrative AssistantDuration: 06 Months Contract (Possibility of Extension) Location: Saginaw, MIPay: $16/hr. on W2 without any benefitsJob Description: Responsible for providing administrative support within Business Operations for multiple Gas Distribution Scheduling locations. The Administrative Assistant may be working in these areas: Gas...

  • Administrative Assistant

    4 days ago

    Saginaw, United States Acro Service Corp Full time

    Duties*Responsible for providing administrative support within Business Operations for multiple Gas Distribution Scheduling locations. The Administrative Assistant may be working in these areas: Gas Distribution scheduling support, Manager support or special projects. Duties include, but are not limited to:Purchase card reconciliation for truck permitting. ...

  • Administrative Assistant II

    2 weeks ago

    Saginaw, United States LanceSoft Inc Full time

    Job title -           Administrative AssistantLocation -          Flint MI 48507Shift-                  Mon -Sat 6:00AM to 2:00PMDuration-           0-10 week(s)Payrate –           $18.62/hourJob Description:The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will...

  • Administrative Assistant II

    4 weeks ago

    Saginaw, United States LanceSoft Inc Full time

    Job title -           Administrative Assistant Location -          Flint MI 48507 Shift-                  Mon -Sat 6:00AM to 2:00PM Duration-           0-10 week(s) Payrate –           $18.62/hour Job Description: The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate...

  • Administrative Assistant II

    2 months ago

    Saginaw, United States LanceSoft Full time

    Job title - dministrative Assistant Location - Flint MI 48507 Shift- Mon -Sat 6:00AM to 2:00PM Duration- 0-10 week(s) Payrate - $18.62/hourJob Description: The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate...

  • Administrative Assistant II

    2 weeks ago

    Saginaw, United States eTeam Inc. Full time

    Title: Administrative Assistant Location: Saginaw MI 48603 Onsite Duration: 10 weeks contract Shift Timing: 06:00 AM - 02:00 PM - Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Pay Rate: $18.62/hr. W2 without benefits. Job Summary The Administrative Assistant I provide general administrative support in a fast-paced office environment. The candidate...

  • Administrative Assistant II

    4 weeks ago

    Saginaw, United States eTeam Inc. Full time

    Title: Administrative Assistant Location: Saginaw MI 48603 Onsite Duration: 10 weeks contract Shift Timing: 06:00 AM - 02:00 PM - Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Pay Rate: $18.62/hr. W2 without benefits. Job Summary The Administrative Assistant I provide general administrative support in a fast-paced office...

  • Administrative Assistant II

    2 months ago

    Saginaw, United States eTeam Full time

    Title: Administrative Assistant Location: Saginaw MI 48603 Onsite Duration: 10 weeks contract Shift Timing: 06:00 AM - 02:00 PM - Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Pay Rate: $18.62/hr. W2 without benefits. Job Summary The Administrative Assistant I provide general administrative support in a fast-paced office environment. The...

  • Administrative Assistant

    4 weeks ago

    Saginaw, United States Yeo & Yeo Full time

    DescriptionIt's people like you that make us great!At Yeo & Yeo, we recognize that the champions behind our success are our people. We are a people-first organization fully committed to creating a dynamic work environment that values your contributions and supports your professional growth.Make an ImpactYeo & Yeo is a leading Michigan-based accounting and...

  • Entry-level Administrative Assistant

    5 days ago

    Saginaw, United States TalentBurst Full time

    Entry-level Administrative Assistant Location: Saginaw, MI 48602 - onsite role Duration: 6 months Start: January 2025 Responsibilities: Provide administrative support within Business Operations for multiple Gas Distribution Scheduling locations. The Administrative Assistant may be working in these areas: Gas Distribution scheduling support, manager support...

  • Administrative Assistant

    4 weeks ago

    Saginaw, United States Great Lakes Bay Health Centers Full time

    Job Summary The Administrative Assistant - Human Resources provides administrative and operational support to the members of the HR team. Initiates and performs clerical support functions and customer service support for the department. Essential Job Duties Reasonable accommodations may be made to enable individuals with disabilities to perform the...

  • Administrative Assistant

    2 weeks ago

    Saginaw, United States Great Lakes Bay Full time

    Job SummaryThe Administrative Assistant - Human Resources provides administrative and operational support to the members of the HR team. Initiates and performs clerical support functions and customer service support for the department.Essential Job DutiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential...

  • Administrative Assistant

    2 months ago

    Saginaw, United States Great Lakes Bay Full time

    Job Summary The Administrative Assistant – Human Resources provides administrative and operational support to the members of the HR team. Initiates and performs clerical support functions and customer service support for the department. Essential Job DutiesReasonable accommodations may be made to enable individuals with disabilities to perform the...

  • Administrative Assistant

    4 weeks ago

    Saginaw, United States Great Lakes Bay Full time

    Job SummaryThe Administrative Assistant - Human Resources provides administrative and operational support to the members of the HR team. Initiates and performs clerical support functions and customer service support for the department.Essential Job DutiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential...

  • Administrative Coordinator

    21 hours ago

    Saginaw, Michigan, United States SAGINAW COUNTY COMMUNITY MENTAL HEALTH AUTHORITY Full time

    Job OverviewSAGINAW COUNTY COMMUNITY MENTAL HEALTH AUTHORITY seeks a highly skilled Administrative Assistant to join its team. As an Administrative Assistant, you will provide administrative support to the Director of Network Services, Public Policy, Continuing Education, OBRA/PASARR and Enhanced Health Services.About the JobThe ideal candidate will have a...

  • Administrative Coordinator

    19 hours ago

    Saginaw, Michigan, United States Great Lakes Bay Full time

    Are you a highly organized and detail-oriented individual looking for a challenging administrative role? We are seeking an experienced Administrative Assistant to join our Human Resources team at Great Lakes Bay.Job Summary:The Administrative Assistant provides administrative support to the HR team, including clerical duties, customer service, and special...

  • Administrative Coordinator

    18 hours ago

    Saginaw, Michigan, United States SAGINAW COUNTY COMMUNITY MENTAL HEALTH AUTHORITY Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the Director of Network Services, Public Policy, Continuing Education, OBRA/PASARR and Enhanced Health Services. The ideal candidate will have a strong understanding of business operations, including information management, program support, and office management.Duties and...