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Bilingual Office Admin-Mandarin

3 months ago

Miami, United States Comrise Full time

No Sponsor Job

Responsibilities

• Coordinate with local vendors to resolve office, warehouse facility, parking, and other maintenance issues.

• Coordinate with HQ HR to collect job applicants’ and new hires’ documents, arrange in-person interview, conduct new hire orientations, assign employee trainings, and all other HR tasks.

• Update, maintain, and coordinate a safety program based on OSHA and DOT program.

• Update and maintain leasing contracts for office and Company autos, trucks, and equipment.

• Ensure that the building is compliant with Health and Fire department regulations.

• Update and recordkeeping Company properties

• Follow up auto accident and property damage claims and ensure correct reporting to appropriate vendors

• Order office supplies as requested by departments

• Update and maintain Company asset

• Coordinate to relieve receptionist during breaks and time off

o Greet and direct clients and visitors

o Answer, forward, and screen phone calls

• Coordinate and/or support Company events and activities (Physical Inventory, trade show, etc.)

• Building maintenance including inspections and testing.

• Prepare, review, update, and maintain legal business documents with company compliance, business insurance, contracts, registration, and general business

• In charge of record filings, report/form typing, memo or letter preparations for management and other departments such as Sales, Purchasing, Accounting and Warehouse

• Be responsible for shipping and receiving logistics, customers’ orders, inquiries, and returns, and POs for Purchasing and Sales Department

• Manage calendars and appointment scheduling

• Assure accounting documents and records are accurately managed and maintained

• Assure simple bookkeeping, A/R, A/P, and daily journal for accounting purposes are well performed

• Review billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.

• Attend Company events and functions outside of normal working hours

• Other duties as required from manager

• Obligation to answer to all management as requested


Other Requirements

• Business level English – read/write/speak/listen

• Basic level Spanish preferred – read/write/speak/listen

• Ability to work independently

• Ability to adapt to frequent changes in assignments and workload

• Associate’s Degree or above required. Bachelor’s Degree in Administration or other relevant fields preferred

• 5+ years of progressive experience in office administration preferred


Knowledge and Skills

• Basic mathematical knowledge – markups, discounts, currency, etc.

• Problem-solving skills

• Advanced Microsoft Office proficiency

• Communication and interpersonal skills

• Exceptional organization and time management skills