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Personal Assistant

4 months ago

Timonium, United States Ultimate Staffing Full time

Seeking a highly organized and efficient Personal Assistant to support an owner for one of our clients. The ideal candidate will possess exceptional communication skills, strong attention to detail and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Manage calendar, schedule appointments, and arrange meetings.
Handle phone calls, emails, and other correspondence on behalf of the owner.
Coordinate and book travel arrangements, including flights, hotel bookings, and ground transportation.
Run errands and handle personal tasks.
Must be able to coordinate and schedule domestic and international travel.
Managing household functions.
Overseeing projects that require onsite coordination.
Caring for vehicles; gassing and cleaning weekly.
Driving employees to and from airport when needed.
Opening mail & packages and sorting contents.
Manage and maintain confidential information with discretion.
Prepare reports, presentations, and other documents as needed.


Requirements:

Bachelor's degree preferred.
Proven experience as a personal or executive assistant, with a track record of supporting senior executives.
Excellent organizational and time management skills.
Strong attention to detail.
Ability to work independently and take initiative.
Proficient in Microsoft Office Suite and other relevant software.
Strong communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.


If you are a proactive and detail-oriented individual with a passion for supporting senior executives, we encourage you to apply for this exciting opportunity.

Desired Skills and Experience

Seeking a highly organized and efficient Personal Assistant to support an owner for one of our clients. The ideal candidate will possess exceptional communication skills, strong attention to detail and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Manage calendar, schedule appointments, and arrange meetings.
Handle phone calls, emails, and other correspondence on behalf of the owner.
Coordinate and book travel arrangements, including flights, hotel bookings, and ground transportation.
Run errands and handle personal tasks.
Must be able to coordinate and schedule domestic and international travel.
Managing household functions.
Overseeing projects that require onsite coordination.
Caring for vehicles; gassing and cleaning weekly.
Driving employees to and from airport when needed.
Opening mail & packages and sorting contents.
Manage and maintain confidential information with discretion.
Prepare reports, presentations, and other documents as needed.

Requirements:

Bachelor's degree preferred.
Proven experience as a personal or executive assistant, with a track record of supporting senior executives.
Excellent organizational and time management skills.
Strong attention to detail.
Ability to work independently and take initiative.
Proficient in Microsoft Office Suite and other relevant software.
Strong communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.

If you are a proactive and detail-oriented individual with a passion for supporting senior executives, we encourage you to apply for this exciting opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.