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Director of Procurement Operations

2 months ago

Fort Pierce, United States Indian River State College Full time

Working at IRSC has its perks In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall happiness await you with our employee only coverage paid by the college.

Retirement Radiance: Picture your future shining as bright as your career Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Join Our Team as Director of Procurement Operations

Are you a strategic leader with a knack for procurement and supply chain management? We're looking for a Director of Procurement Operations to lead our purchasing, contracts, and supply chain activities. Reporting directly to the Associate Vice President of Capital Planning, Projects, and Facilities, you'll ensure our college's procurement processes run smoothly, efficiently, and in compliance with all regulations.


What You’ll Do:

  • Lead and oversee all procurement operations, including contracts, inventory, and surplus management.
  • Manage vendor relationships, negotiate contracts, and drive cost-saving initiatives.
  • Ensure compliance with legal codes and Board policies in all purchasing activities.
  • Provide training and support to staff on procurement procedures and best practices.

What You’ll Bring:

  • Bachelor’s degree required; Master’s preferred.
  • 5+ years of supervisory experience in procurement, preferably in a college setting.
  • Expertise in strategic sourcing, contract negotiation, and supply chain management.
  • Impactful role with the opportunity to shape procurement practices across the college.
  • Collaborative work environment focused on innovation and efficiency.

If you’re detail-oriented, skilled in contract negotiations, and ready to lead a dynamic team, we want to hear from you Apply today and help us drive excellence in procurement at Indian River State College.


JOB SUMMARY:


Under the general direction of the Vice President of Vice President of Administration and Finance, CFO directs the daily operations of the procurement operations procedures and activities for the College are effective. Responsible for the design, execution, and effectiveness of a system of internal controls of financial information is reliable and compliant with applicable laws, regulations, policies. and efficient. Develops, directs and oversees contracts, materials and supply chain activities. Performs complex analytical duties and leadership for the College related to procurement contracts, shipping, receiving, warehouse, inventory, disposal of surplus property, fixed assets and records retention. Responsible for the preparation for both informal and formal bidding including all construction projects and various supplies and services for the College. Monitors all aspects of contract compliance with legal codes, laws, and District Board of Trustees policies. Reviews, approves, and negotiates requests for change orders and contract amendments. Assists with the creation and/or implementation of policies, procedures, forms, and processes. Provides customer service, input, and recommendations to end users on supply chain matters. Manages key vendor relationships to ensure they serve their intended purpose to reduce expenses, bring efficiency and generate revenue.


SPECIFIC DUTIES AND RESPONSIBILITIES:

  • Reviews requisitions for good and services, processes purchase orders and obtains quotes; negotiates best value and places orders with appropriate supplier(s). (20%)
  • Oversees the shipping, receiving, warehouse management, inventory process, disposal of surplus items for all College owned fixed assets. (20%)
  • Completes all formal and informal public solicitation to ensure compliance with local, state and federal laws, rules and regulations including Board of Trustee policies and procedures. (15%)
  • Conduct or assist in strategic sourcing best practices and negotiations of prices and contract terms and conditions. (15%)
  • Responsible for administrators training and implantation to College’s internal customers on purchasing card program; State and Federal purchasing policies, regulations and procedures, including receiving, inventory controls and contract compliance on all materials and services. (15%)
  • Supervises and directs the activities of all employees within the Purchasing, Receiving, Supply Chain and Courier operations (10%)
  • Completes all other duties and responsibilities as assigned. (5%)


QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

  • Bachelor’s degree in a related field of study required.
  • Master’s degree preferred
  • Minimum five (5) years of supervisory experience in purchasing required in a college setting preferred; or an equivalent of ten (10) years or combination of training, and experience which provides the requisite knowledge, skills, and abilities for this job.
  • Advanced knowledge in strategic sourcing and contract negotiations
  • Knowledge of college purchasing processes, dealing with purchasing issues, on-line purchasing systems, products, and handling vendors.
  • Knowledge of supply chain processes and best practices

Skill in working in Microsoft Suites, Inventory tracking and ERP based applications.

  • Ability to prioritize task and detailed oriented.
  • Ability to be creative and to use diplomacy.


PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.