Associate Director, Procurement

1 month ago

Fort Myers, United States Florida Gulf Coast University Full time
Job Summary

The Associate Director, Procurement manages the day-to-day operations of the Procurement Department and provides guidance and direction to both support and professional employees. Assist with the administrative direction of the Procurement Department including issues, evaluations, request for Proposal (RFP), bids, contracts, and spending analytics.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:
  • Assists in the oversight and direction of the operations of the Procurement and Card Services Department. Provides guidance and direction to support professionals.
  • Oversees and ensures purchasing policies and practices are followed in accordance with university policy and state statutes.
  • Assists in the preparation and evaluation of complex solicitations and contracts, including negotiations with suppliers. Approves high-dollar purchases and negotiates contract terms.
  • Negotiates and prepares purchasing contracts and negotiates contract claims. Identifies and addresses contract management issues to maintain compliance and efficiency.
  • Oversees a contract management system to ensure suppliers comply with their contract terms and conditions.
  • Participates in forecasting and planning activities to predict demand and align team resources to meet requirements.
  • Manages the record keeping, reporting, and other functions for the department.
  • Develop and administer internal standard operating procedures that document the procurement and card services processes.
  • Support the development of programs for inspecting, testing, and approving goods and services. Develops and implements reporting for purchase and procurement card activities
  • Participates in the strategic planning for assigned areas and assists with developing and implementing the departmental strategic plan.
  • Represent the department in cross-departmental groups, client collaboration meetings and serve as backup to the Director of Procurement.
  • Establishes performance goals and measures to evaluate success within the assigned area of responsibility.
  • Assists in the development and implementation of policies, procedures, and control systems.
  • Maintains Financial Disclosure in accordance with Chapter 112 F.S.

Other Duties:
  • Assists with routine and special projects, which may include statistical and financial analysis, research, and preparing comprehensive reports for presentation to administration and auditors.
  • Provides PCard administration oversight.
  • Serves as a backup to Assistant Director, AP & Travel.
  • Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • This position requires either ten years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field and six years of full-time experience directly related to the job functions.
  • Professional full-time experience in procurement including formal solicitation processes and contract negotiations.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:
  • Master's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.
  • 4 Years professional full-time experience in a higher education setting in procurement including formal solicitation processes and contract negotiations.
  • Experience managing others by providing information, guidance, and motivation.
  • Experience with Workday module.
  • Current certification from an organization such as Institute of Supply Management (ISM) or National Association of Educational Procurement (NAEP).
  • Current CPPO, CPPB or NIGP-CPP certification.

Knowledge, Skills & Abilities:
  • Knowledge of university policies and procedures, applicable local, state, and federal regulations related to purchasing.
  • Knowledge of or ability to learn Workday or similar enterprise financial management software application.
  • Excellent interpersonal, verbal, and written communication skills.
  • Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.
  • Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and diverse demands are involved.
  • Ability to use effective decision making and problem-solving techniques.
  • Ability to interpret and apply laws, regulations, policies, and procedures consistently.
  • Ability to negotiate terms of a contract.
  • Ability to collaborate and work effectively within a diverse community and willing to contribute to a team effort.
  • Ability to collect, analyze and interpret financial data, prepare financial reports, statements, and projections.
  • Ability to effectively manage the work of others by providing information, guidance, and motivation.
  • Ability to develop training presentations and programs.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade: 19 - $66,000 to negotiable.

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