Internal Communications and Engagement Specialist

Our client, American Institute of Physics, is looking for a skilled Internal Communications and Engagement Specialist to join their team

About Our Client:

The American Institute of Physics (AIP) is a federation of 10 Member Societies which in turn have more than 130,000 members across the globe. As a 501(c)(3) non-profit, AIP advances the success of our Member Societies and is an institute that engages in research and analysis to empower positive change in the physical sciences. The mission of AIP (American Institute of Physics) is to advance, promote, and serve the physical sciences for the benefit of humanity.

SUMMARY:

AIP is looking for an innovative professional to join the Institute as the Internal Communications and Engagement Specialist. This pivotal role is focused on enhancing the AIP employee experience to advance our culture and contribute to an environment where our staff can achieve their professional goals. As a key player in our institution, you will lead and execute change management strategies and communication initiatives that align with our mission and values.

The Internal Communications and Engagement Specialist will identify and recommend communications and engagement strategies, assuring that messaging is timely, highly visual, relevant, and engaging. Reporting into the Talent & Culture Officer, they help to further enhance a culture of openness, transparency, and empowerment at AIP. The role will also help to drive engagement and understanding of our mission, vision, values, and strategic priorities. You will also be responsible for leading and supporting change initiatives across the institute leveraging change management best practices. You will work closely with teams and stakeholders on AIP wide initiatives to ensure that change management principles are integrated into all phases of project planning and execution.

In partnership with AIP’s Head of Marketing and Engagement, you will be responsible for crafting and implementing communication strategies to expand our employee brand presence in the talent marketplace. In close collaboration with the Chief of Staff, you will lead employee awareness campaign development and execution regarding organizational efforts related to AIP business strategies.

Come join a team of energized, collaborative, and passionate individuals and help make a difference through the physical sciences

WHAT YOU’LL DO:

Deliver on a Cohesive Communication Strategy

• Develop and implement change management strategies that support employees as they move across the change curve.
• Identify and address potential barriers to change and develop mitigation strategies.
• Craft engaging content that visually conveys the message to staff.
• Provide coaching and support to leaders and managers to help them effectively lead their teams through change.
• Monitor and measure the effectiveness of change management activities and make recommendations for improvement.

Enhance the Employee Experience

• Collaborate with your Talent & Culture team members to develop a listening strategy.
• Enhance the employee portals maximizing visualization and usability,
• Organize contributors, beautify slides and host monthly All Staff meetings.
• Establish a year ahead communications agenda coordinating all employee communications from across AIP in collaboration with AIP leadership.
• Craft messaging and develop the best communication methods for sharing information coming from the Executive Team (e.g., intranet, blogs, newsletters, emails, videos, responses to all staff questions, etc.).
• Report on internal communication metrics, understand what is working, and be able to leverage key data points to adjust as needed, and understand industry trends and insights to drive excellence in your work.
• Plan, edit and write content for various internal communications mediums including the annual report, staff intranet, blogs, email bulletins, and newsletters.
• Respond to feedback and questions from staff and, when appropriate, adjust communications content accordingly.
• Handle internal crisis communications in coordination with the Head of Marketing and Engagement consistent with AIP’s crisis communications plan.

Optimize Communications Platforms

• Provide leadership for content development and oversight of the Talent & Culture intranet pages to ensure they are highly leveraged by staff.
• Bring forward creative ideas and new approaches to drive engagement through internal communication.
• Serve as the project manager for the development of AIP’s annual report working directly with the Head of Marketing and Engagement and the Director of the Visual Experience.
• Plan and lead All-Staff internal meetings working with the Talent & Culture Office and Chief of Staff.
• Raise organizational awareness.
• Ability to work cross-functionally to help us build a culture of collaboration and create experiences that engage, connect, and inspire our employees.

WHAT YOU'LL BRING:

• Bachelor’s degree is required, preferably in marketing, communications, or business
• Change management certification (e.g., Prosci, CCMP) is a plus.
• Strong oral communication skills to support message and presentation delivery to staff.
• High proficiency and creativity in crafting visually engaging PowerPoints and graphics.
• Exceptional interpersonal and relationship-building skills to work with marketing communications, Talent & Culture, the Executive Management Team, and across the organization.
• Demonstrated ability to work with and develop messages for senior executives and writing capabilities for various audiences.
• Excellent writing, storytelling, editing and proofreading skills, and ability to source stories from employees.
• Familiarity with digital technology applications to enable varied modalities of communications is essential.
• A passion for creating engaging employee experiences.

WHY JOIN US:

AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our offices in College Park, Maryland and Washington, DC as needed. That one day per week is flexible, depending on the schedule for a given week. Employees are required to reside in the metro DMV area (Maryland, Virginia, or Washington, DC).

We offer comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more.

Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work.

ABOUT AIP:

The American Institute of Physics is a dynamic, forward-thinking 501(c)(3) membership corporation of scientific societies. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. AIP is a trusted and reliable source of information and analysis and is a center of excellence that advances the physical sciences enterprise through research and analysis aimed at improving the understanding of our heritage and promoting future progress.

Diversity welcome Diversity is integral to our mission and is ingrained in everything that we do at AIP. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, or physical or mental disability.

AIP is an Affirmative Action and Equal Opportunity Employer

EOE, including disability/Vets