Sales Coordinator

3 weeks ago

Austin, United States Visit Austin Full time

About Visit Austin and Our Mission:

Visit Austin is charged with marketing Austin nationally and internationally as a premier business and leisure destination, thus enriching our community's overall quality of life.


Our values are our guiding principles and fundamental beliefs that define how we desire to work. Values create cohesion across the organization by establishing shared mindsets, behaviors, and expectations that allow everyone to do their best work.


Our Values: Austin is in our DNA | Listening empowers our work | We are all in this together | You matter | Celebrate wins and learn from losses.


Summary of Position and Duties:

● Provide administrative support to members of the Sales team as directed.

● Respond to incoming inquiries and assist with lead entry in CRM.

● Assist in developing proposals, site agendas, sales presentations, client amenities, scheduling meetings, event support and preparing managers for business travel.

● Customer service experience; strong verbal and written communication skills.

● Timely and regular communication with the Sales team regarding project updates and workload.

● Complete all projects as assigned in a timely manner.

● Efficient office/clerical skills, expertise in Microsoft Office Suite, Google Suite, and CRM Database Software.

● General knowledge of Austin and the hospitality industry.

● Continue to take advantage of training opportunities when possible.

● Always present yourself in a mature, professional manner when at work or at functions representing the organization. Maintain a professional appearance while representing Visit Austin.

● Be an active participant in meetings and events as deemed necessary by management, to include but not limited to departmental meetings, staff meetings, industry meetings and events, and partner site visits.

● Have a good understanding of all policies and procedures of Visit Austin and follow them as appropriate.

● Perform other duties as required.

● Evening and weekend work may be required.


Key Qualifications and Skill Sets Required:

● Bachelor’s degree preferred, related experience may substitute.

● Important personal traits are the ability to learn quickly, take initiative, and work with little

supervision.

● Must be able to take direction from superiors and seek assistance when needed.

● Ability to work in a fast-paced environment, manage multiple tasks/projects simultaneously

while maintaining quality and accuracy, meet deadlines and be responsive to emails and voicemails in a timely manner.

● Ability to work effectively and efficiently in a hybrid work environment.

● Must possess excellent customer service and effective verbal & written communication skills.

● Exceptional attention to detail, organizational and follow-up skills.

● Excellent computer skills in Microsoft Windows & Google Suite environment.


Job Title: Sales Coordinator

Department: Convention Sales

Direct Report: Executive Vice President & Vice President of Sales

FLSA Status: Non-Exempt, Hourly Position


Visit Austin participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.


Visit Austin provides excellent benefits and is an equal opportunity employer.

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