Office Coordinator

3 weeks ago

Gulf Breeze, United States Baptist Health Care Full time

Job Description

The Office Coordinator provides administrative support by performing various secretarial, administrative, and assistant responsibilities. This position relies on program knowledge to assist team member needs, performs a variety of tasks, relies on personal judgment and is able to work independently. This position ensures office operations run smoothly and efficiently. This position collaborates with management on staff schedules, office policies and procedures, supplies, workflow and projects.

Responsibilities

  • Performs a variety of administrative functions and assistance for the department.
  • Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files.
  • Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
  • Acts as receptionist to visitors, receives and routes mail.
  • Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department.
  • Initiates and maintains department files of case records, correspondence, reports and resources.
  • Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.
  • Initiates and develops special projects including department/director presentations, workshops and mass mailings.
  • Oversees office management and maintenance for the department.
  • Anticipates maintenance, equipment, and supply needs.
  • Assist in other duties as assigned to support the operational needs of the department and organization.
  • May be required to remain on campus immediately before, during, and after severe weather and/or disasters.


Qualifications

Minimum Education

  • High School Diploma or Equivalent Required

Minimum Work Experience

  • 1-3 years Office Coordinator, Secretary or Receptionist experience Required

Required Skills, Knowledge and Abilities

  • Knowledge of medical terminology and records management.
  • Knowledge of basic computer skills.
  • Ability to deal appropriately with confidential information.
  • Able to function effectively with frequent interruptions.
  • Must have excellent written and oral communication skills.


About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.

  • Medical Office Coordinator

    1 week ago

    Gulf Breeze, Florida, United States Retina Specialty Institute Full time

    Job OverviewWe are seeking a highly skilled Medical Office Coordinator to join our team at Retina Specialty Institute. This role involves providing exceptional patient care, managing front desk operations, and maintaining accurate records.As a key member of our team, you will be responsible for greeting patients, scheduling appointments, and handling patient...

  • Senior Clinical Coordinator

    7 days ago

    Gulf Breeze, Florida, United States H2 Performance Consulting Full time

    About the RoleWe are seeking an experienced Senior Clinical Coordinator to join our team. This full-time position offers a competitive salary of $70,000 - $90,000 per year, depending on experience.The successful candidate will be responsible for overseeing all aspects of running a medical office, including patient care, customer satisfaction, cost...

  • Healthcare Coordinator Specialist

    4 weeks ago

    Gulf Breeze, Florida, United States Baptist Health Care Full time

    About Baptist Health CareBaptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. Our organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care...

  • Office Operations Coordinator

    1 week ago

    Gulf Shores, Alabama, United States Silver Queen Full time

    Requirements">">Experience supporting executives in hospitality or related industries.">Driver's license and passport (or ability to acquire one).">Ability to pass background check screening.">Exceptional organizational and multitasking skills.">Strong written and verbal communication abilities.">High proficiency in Microsoft Office Suite (Word, Excel,...

  • Facilities Maintenance Associate

    4 weeks ago

    Gulf Breeze, Florida, United States ABM Industries Full time

    ABM Industries is hiring a Facilities Maintenance Associate to join their team. The ideal candidate will have a strong work ethic and be willing to learn.The salary for this role is approximately $30,000 per year, based on industry standards and the level of experience required.About the Role:The Facilities Maintenance Associate will be responsible for...

  • Professional Liaison Officer

    7 days ago

    Gulf Shores, Alabama, United States Silver Queen Full time

    Job Title: Professional Liaison OfficerWe are seeking a highly skilled and experienced Professional Liaison Officer to join our team at Silver Queen. As a key member of our operations, you will provide exceptional support to the owner, ensuring seamless execution of day-to-day tasks.The ideal candidate will possess excellent communication skills, strong...

  • Senior Executive Coordinator

    7 days ago

    Gulf Shores, Alabama, United States Silver Queen Full time

    Job Description: Senior Executive CoordinatorSilver Queen is seeking a highly motivated and organized Senior Executive Coordinator to provide administrative support to the owner. As a key member of our team, you will be responsible for managing calendars, scheduling meetings, and coordinating internal and external communications.The ideal candidate will have...

  • Travel Industry Coordinator

    6 days ago

    Gulf Shores, Alabama, United States Monarch Collective Full time

    Overview:">We are seeking a highly motivated and detail-oriented individual to fill the role of Travel Industry Coordinator. The successful candidate will be responsible for managing reservations, ensuring customer satisfaction, and providing excellent customer service.Key Responsibilities:">">Manage reservations and ensure accuracy of all bookings">Respond...

  • Service Delivery Coordinator

    6 days ago

    Gulf Shores, Alabama, United States Roberts Air Conditioning Full time

    Job SummaryWe are seeking a Customer Experience Advocate to join our team at Roberts Air Conditioning. As a key member of our customer support team, you will play a vital role in ensuring the highest level of service and satisfaction for our clients.About the RoleThis is a full-time opportunity with a competitive hourly rate of $15.00-$19.00 per hour, plus...

  • Executive Assistant

    7 days ago

    Gulf Shores, United States Silver Queen Full time

    Benefits: Dental insurance Employee discounts Health insurance Paid time off Vision insurance We are seeking an experienced and detail-oriented Executive Assistant to support the owner of a restaurant chain, author, and entrepreneur. The ideal candidate is proactive, highly organized, and capable of managing both professional and personal responsibilities....

  • Administrative Support Specialist

    7 days ago

    Gulf Shores, Alabama, United States Silver Queen Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Silver Queen. As an integral part of our operations, you will provide exceptional support to the owner, ensuring seamless execution of day-to-day tasks.The ideal candidate will possess excellent organizational...