Administrative Assistant
2 weeks ago
The Administrative Assistant is a multi-faceted role that is perfect for someone looking to show off their ability to wear a variety of hats and multi-task daily. This individual needs to have an upbeat personality, even under stressful conditions, and the ability to be flexible and “go with the flow.”
This role requires attention to detail with the ability to understand these details and translate that information in a comprehensive manner. Clear communication, both written and verbal, are essential skills for this position. Additionally, confidentiality is a must, maintaining client and customer privacy of both business and personal information. Often, sensitive information is being handled, and it is imperative this information stay secure.
Additionally, Amedco seeks an individual who can work in a team setting, yet also self-sufficient to work independently, without need to be micromanaged daily, able to build and maintain their daily schedule, but also not afraid to ask for more responsibility as the position allows. Ultimately, this individual will own their role within the company, looking to not only maintain but thrive and help themselves and the company grow.
The duties of this position are varied, and include (but aren't limited to):
OFFICE/BUILDING
- Assist in the management of Office Events – Help plan and execute inter-office lunches, functions, trips, birthdays, work anniversaries, etc.
- Office Supply Coordination - Stock office supplies, equipment, food/snacks, etc.
- Building Coordination and Management - Stock building supplies, schedule maintenance and repairs when needed
- Vendor Communication – Help to set up appointments for cleaners, equipment, remodeling projects and other as needed
ADMINISTRATIVE
- Daily phone and email correspondence, both internal and external
- Management of client calls and sending client emails
- Working with clients on lead and bid follow ups, data management of calls and leads into the central database, etc.
- Sending educational materials, intake forms, scheduling sales calls, etc.
- Updating and maintaining client lists in various databases
- Other administrative duties as they come about
BILLING
- Pre-Invoice Data Entry: Review and input of pre-invoice data, follow-ups, and corrections/updates to ensure accuracy of invoice creation.
- Management of Invoices: Crosscheck invoices to import file to ensure that the correct items and amounts are being billed to clients and checking for inconsistencies.
POTENTIAL FOR GROWTH IN THIS ROLE
- Creation of event quotes and input into the central database
- Addressing of internal and external questions relating to sales management
Expectation and Wages:
This job is a full-time position, Monday-Friday, 8:30-4:30, and after an approximate six months’ training period, you can expect up to a 10% pay increase and the ability to determine your own hours within reason. This job pays starting wage is between $40K and $47K depending on experience, and includes the opportunity for various bonuses, PTO and flexible sick time, paid employee premiums for group insurances (health, dental, STD, Life), and a 401k after one year of employment.
Amedco requires all employees to be fully vaccinated against COVID-19. As of this posting, that definition includes both initial vaccines as well as all boosters you are eligible for. If you are not currently vaccinated, Amedco requires arrangement and ongoing upkeep of the vaccinations at your first opportunity.
We’re a dynamic, fun environment with a diverse group of people looking for someone who wants to be part of our great team of people
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