Administrative Assistant
2 weeks ago
This position provides administrative support to Josiah Parker. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. The Client Services Administrator reports to and is employed by Josiah Parker.
The Administrative Assistant, 32-40 hours a week role. Hours will be during standard business hours but are open to exact negotiation on schedule. This position is a 1099 role. Compensation is at $20/hr.
Job Description
Position Roles/Responsibilities/Accountabilities
- Handles incoming telephone calls to and responds to requests for information
- Performs routine administrative duties such as maintaining office supplies and processing mail
- Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
- Supports projects, administration of various programs, and processing functions as needed
- Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors
- Update the contact management system with client/member contact and preference information
- Assist Financial Advisors in the preparation and follow up for the client/member meetings
- Attend client meetings and take notes
- Tracks practice expenses and oversees the practice bill paying
- Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
- Participates in the business planning process
- Completes other miscellaneous tasks as assigned
Position Qualifications
- Previous administrative/secretarial experience desired
- Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
- Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
- Ability to maintain integrity of sensitive/confidential information
- Basic understanding of our products and services, and Thrivent Financial
Competencies
- Planning/Organizing
- Customer Focus
- Communication
- Interpersonal Skills
- Teamwork and Collaboration
- Adaptability/Flexibility
External/Internal Dependencies
- Must be able to work with all roles of the team
- Must be able to represent the organization in work with external clients
- Must be able to cultivate and maintain relationships with outside organizations
As part of Josiah Parker's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.
All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.Learn More
-
Administrative Assistant
1 week ago
Saint Paul, United States The Right Staff, LLC Full timeNON-PROFIT - SEEKING ADMINISTRATIVE ASSISTANT - START ASAP - Do you have at least 1 years of experience as an administrative assistant? Are you a mission-oriented individual with non-profit industry experience? THE RIGHT STAFF has partnered with a lo Administrative Assistant, Administrative, Program Manager, Assistant, Processing, Staffing Learn More
-
Senior Administrative Assistant
1 week ago
Saint Paul, United States Ecolab, Inc. Full timeSupport the Executive Leaders in day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages. Manage the timing and preparation of Administrative Assistant, Administrative, Microsoft, Senior, Project Management, Assistant, Technology Learn...
-
Administrative Assistant
2 weeks ago
Saint Paul, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long term contract employment opportunity for a Property Administrative Assistant at our location in Little Canada, Minnesota. This role primarily involves serving our residential property management team and our tenants, with responsibilities spanning from handling inbound calls to email correspondence and...
-
Administrative Assistant
1 month ago
Saint Paul, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Saint Paul, Minnesota. The successful candidate will be responsible for providing high-level administrative support, including research, handling information requests, and performing various clerical functions. This role is within the...
-
Administration Assistant
1 week ago
Saint Paul, United States Metropolitan Council Full timeWHO WE ARE We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information...
-
Administration Assistant
3 weeks ago
Saint Paul, United States Metropolitan Council Full timeWHO WE ARE We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information...
-
Administrative Assistant
3 weeks ago
Saint Paul, United States WSB Full timeForge ahead with WSB. WSB was founded on the understanding that culture drives results and we've dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to...
-
Clinical Administrative Assistant
3 days ago
Saint Paul, Minnesota, United States Psychology & Rehabilitation Services, LTD Full timeJob DescriptionWe are seeking a Clinical Administrative Assistant to join our team at Psychology & Rehabilitation Services, LTD. The successful candidate will have previous experience in medical or office administration, with excellent written and verbal communication skills.The ideal candidate will be able to prioritize tasks, multitask, and maintain a high...
-
Administrative Assistant
2 weeks ago
Saint Paul, United States St. Catherine University Full timeInformation Advertisement St. Catherine University and the Human Resources team invite applications for a full-time Administrative Assistant position covering the front desk for our department. The Human Resources team visions the St. Kates communit Administrative Assistant, Human Resource, Administrative, Assistant, HRIS, Diversity, Education Learn More
-
Maintenance Administration Assistant
2 weeks ago
Saint Paul, United States MSP Metropolitan Council Full timeOffice Administrative Procedures:Performs data entry as assigned. Creates business correspondence, letters and memos. Closes maintenance work orders in Tx. Base (computer system). Maintains files (paper and electronic) of vehicles, mileage reports an Maintenance, Assistant, Technology, Skills, Experience Learn More
-
Maintenance Administration Assistant
3 weeks ago
Saint Paul, United States MSP Metropolitan Council Full timeWHO WE ARE We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that...
-
Administrative Assistant
1 week ago
Saint Paul, United States Foundation Partners Full timeFoundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...
-
Administrative Assistant
5 days ago
Saint Paul, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionLHH Recruitment Solutions is seeking a HYBRID Administrative Assistant for a yearlong contract position that could extend in Arden Hills, MN. This is for a medical equipment manufacturing with an excellent reputation. Responsibilities:Following up with customers on field action communicationsExecute broad mailings for US based...
-
Administrative Assistant
1 week ago
Saint Paul, United States Hmong College Prep Academy Full timeThe Administrative Assistant for Food Services is responsible for support and assistance in all aspects of Food Program Department.RequirementsResponsibilitiesCoordinate and support food service team with all aspects of the Food and Nutrition ProgramWork with Lancer Food Manager & Lancer Food Service Team to develop monthly menu and send out breakfast and...
-
Administrative Assistant
3 weeks ago
Saint Paul, United States Hmong College Prep Academy Full timeThe Administrative Assistant for Food Services is responsible for support and assistance in all aspects of Food Program Department.RequirementsResponsibilitiesCoordinate and support food service team with all aspects of the Food and Nutrition ProgramWork with Lancer Food Manager & Lancer Food Service Team to develop monthly menu and send out breakfast and...
-
Senior Administrative Assistant
3 weeks ago
Saint Paul, United States Royal Bank of Canada Full timeJob Summary Job Description What is the opportunity? Join RBC Wealth Management's Private Client Group and be an integral member of our team by providing effective and efficient administrative support to the Complex Director. You will handle confidential information with discretion, follow our high company standards, meet regulatory requirements, and...
-
Legal Administrative Assistant
2 days ago
Saint Paul, United States Winthrop & Weinstine Full timeTITLE Legal Administrative Assistant - LitigationABOUT THE ORGANIZATION Winthrop & Weinstine is a leading corporate law firm that believes in putting clients first, culture second and paving our own path forward. We bring perspective, insight and a whole lot of hustle to protecting and propelling our clients' business. Through a culture of fresh thinking,...
-
Agriculture Competition Administrative Assistant
3 weeks ago
Saint Paul, United States MINNESOTA STATE AGRICULTURAL SOCIETY Full timeDescriptionCome be a part of the Minnesota State Fair competition team! The Agriculture Business Administration Intern is responsible for supporting the Competition department by assisting the team with answering emails and phone calls and processing entry information.Employment TypeSummer Employment - May through Labor Day, Monday, Sept. 2.Job...
-
Administrative Assistant
3 weeks ago
Saint Paul, Minnesota, United States St. Catherine University (MN) Full time**Job Summary**We are seeking an experienced Administrative Assistant to join our Human Resources team at St. Catherine University. In this role, you will provide high-level administrative support to the Director of Human Resources and other team members. Your attention to detail, organizational skills, and excellent communication abilities will ensure the...
-
Administrative Assistant
3 weeks ago
Saint Paul, Minnesota, United States Metro State University Full timeJob Summary: As an Administrative Assistant for Student Parent Services, you will play a critical role in providing administrative support to the Student Parent Coordinator. Your responsibilities will include maintaining a welcoming and inclusive environment in the Student Parent Center, participating in event planning, creating promotional materials, and...