Event Coordinator

3 weeks ago

Atlanta, United States The Music Studio Atlanta Full time

One of the largest music lessons studios in Atlanta, The Music Studio Atlanta, is looking for a part-time Marketing Events Coordinator to assist our Marketing Director. This is a salaried position (20 hrs/week) as there will be some weeks with less hours, and then increased hours around events. We would love someone with the ability to grow in responsibilities and hours as we grow too


Responsibilities:

  • Assist in collaboration with teachers, staff, and other various stakeholders to plan and execute our wide range of events, including but not limited, to recitals, open mics, Destination Performances, and school performances.
  • Coordinate with Cobb County public schools and local private schools to schedule performances by our House Band during school lunches, fostering community involvement and strengthening partnerships with educational institutions.
  • Collaborate in creation and implementation of monthly themes for Studio students (i.e. for the month of July, dress like your favorite Historical figure and we have a contest).
  • Assist in developing event budgets, track expenses, and provide regular financial reports to upper management.
  • Assist in negotiation of contracts and agreements with venues, suppliers, and service providers to optimize costs and quality.
  • Create detailed event timelines and ensure all activities are executed on schedule.
  • Work closely with the Marketing Director to facilitate event promotion efforts.
  • Oversee and manage registration processes to maximize attendance and engagement.
  • Collaborate with the Sound Engineer to ensure timely access to necessary items, including backing tracks, for student performances.
  • Assist in managing on-site event logistics, including setup, guest registration, and troubleshooting.
  • Gather feedback from event attendees and evaluate event success to make continuous improvements.
  • Demonstrate assertiveness, proactivity, and perseverance when working with staff and stakeholders to meet deadlines.
  • Proficiency in using Google Sheets and Google Drive for remote work and data management.
  • Work closely with the Marketing Director to coordinate communications between student families, staff, and marketing efforts.
  • Work with the Marketing Director to ensure the creation and timely delivery of event-related content, posters, flyers, recital programs, and other collateral materials.

Requirements:

  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred). Alternatively, candidates with 3-5 years of relevant work experience in the music education industry or event coordination will be considered.
  • Proven experience as an Events Coordinator or similar role in event planning and management.
  • Strong organizational and project management skills with the ability to multitask effectively.
  • Excellent communication and interpersonal skills to collaborate with diverse teams and stakeholders.
  • Detail-oriented and capable of maintaining a high level of accuracy.
  • Proficiency in event management software and tools.
  • Creative problem-solving abilities and adaptability to handle unexpected challenges.
  • Availability to work part-time with the flexibility to accommodate full-time hours during events.


Compensation:

This is a salaried position with an annual salary range between $30,000 and $33,000, commensurate with experience. The compensation is provided on a bimonthly basis, reflecting a fixed annual salary. As mentioned above, it is salaried as there will be some weeks with less hours (0-10), and then weeks with increased hours around events (20-40). We would want you to continually track your hours and if for any reason it wasn't working out in your favor, we would reassess and compensate appropriately. We would love someone with the ability to grow in responsibilities and hours as we grow too

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