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Legal Administrative Assistant

2 months ago

Boston, United States firstPRO, Inc Full time

FirstPro is now accepting resumes for a Legal Administrative Assistant position based in Boston, MA. This role will focus on providing assistance to lawyers and legal staff in Litigation and General Counsel. This is a permanent, direct-hire role that can offer benefits and 1 remote day a week.


Responsibilities

  • Maintain organized paper and electronic files; design and implement organizational systems where appropriate
  • Coordinate and modify complex travel arrangements (including international) as directed
  • Prepare expense reports
  • Photocopy and scan materials as needed
  • Prepare all materials related to the firm’s billing process in an efficient, timely manner
  • Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
  • Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
  • Maintain contact management system and manage contact communication processes as needed
  • Complete daily diaries for timekeepers accurately and on time
  • Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
  • Proofread work products to ensure they are complete and accurate
  • Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
  • Perform office duties as requested
  • Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
  • Participate in firm provided training programs and apply learned skills to work products
  • Maintain a neat, clean work area


Requirements

  • At least two years of litigation and administrative support experience within a law firm environment
  • Ability to work in a fast-paced environment and deliver work in efficient and timely fashion
  • Advanced Microsoft Office skills, including Microsoft Word, Excel and PowerPoint
  • Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
  • Strong attention to detail and outstanding organizational skills
  • Strong client service orientation
  • Excellent verbal and written communication skills

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