Administrative Coordinator

5 days ago

Mount Vernon, United States Soundview Consultants LLC Full time

Soundview Consultants is a well-respected Environmental Consulting Firm with 15 years of serving our clients and communities. Our offices located in Gig Harbor and Mt. Vernon, Washington, are focused primarily on natural resources assessments, environmental planning, permitting, and compliance services for projects with an aquatic regulatory nexus. SVC specializes in both marine and land use issues; site planning and project design; project coordination; permitting and management; marine, wetland, and stream ecology; habitat restoration; wetland, stream, tree, and eelgrass delineations and assessments; benthic surveys; underwater and terrestrial-monitoring programs, mitigation planning, project planning, landscape architecture, and arborist services.


Soundview Consultants is looking for a talented Administrative Coordinator to join our growing team We prioritize your well-being by offering a flexible work environment that allows you to focus on results while taking the time you need for yourself.


Description:

The Coordinator is responsible for preparing and issuing client contracts, capacity planning, and minor office coordination duties to ensure the success of our projects managers and internal staff. This role requires strong professional writing, prioritization and multi-tasking skills, and experience in utilization planning or deploying of multiple FTEs. As a liaison between the project managers, clients, and the internal team, it is critical that all written and verbal communication is thorough and clear. Daily responsibilities include but are not limited to drafting contracts and project scoping, scheduling field efforts and other tasks to ensure high utilization rates for staff, uploading tasks to internal programs and monitoring team capacity, tracking team commitment due dates, coordination of various project components in assistance to the project managers, and correspondence with clients, regulators, and other stakeholders. This role requires daily collaboration with multiple team members.


Key responsibilities:

  • Work closely with contracts specialist to ensure contract needs are prioritized and completed successfully by client due dates;
  • Draft, edit, and execute contracts at the instruction of project managers and principals;
  • Minor office coordination duties - manage office supplies, equipment, and facilities at our Mount Vernon office;
  • File, prioritize, and categorize email correspondence to ensure project awareness and follow-up with stakeholders as necessary;
  • Provide capacity planning support for the scientific team and project managers, selecting staff assignments for fieldwork and other tasks based on best-fit methodologies and capacity projections;
  • Ensure that all personnel and vehicle/equipment needs are met prior to beginning fieldwork. This includes coordination with clients and other stakeholders for site access authorization, facilitating the use of company vehicles and equipment, ensuring that equipment/materials are available by field day, and arranging other necessities such as hotel accommodations, rental cars, ferry tickets, etc.;
  • Review and track assigned professional staff capacity, optimizing their utilization rates;
  • Assign technical writers based on project specs and deliverable schedules;
  • Coordinate next steps & follow up of assignments with the assigned project work groups;
  • Submit and Track permit applications and complete other agency requirements, showing follow-through and competence;
  • Support multiple Smartsheet and VantagePoint workflows;
  • Other duties as assigned.


Skills and experience:

  • 2-3 years’ experience in an administrative or coordinator position;
  • Ability to prioritize multiple tasks and daily workload to completion;
  • Experience with organizational management and team coordination;
  • Detail-oriented critical thinker with follow-through and decision-making ability;
  • Comfortable with ambiguity;
  • Ability to adapt to situations based on business and team needs;
  • Proficiency in Microsoft Office suite, including Word, Excel, and Outlook;
  • Proficiency with Deltek VantagePoint, or comfortability learning new software programs;
  • Proficiency in English, and communicate at an expert level;
  • Adherence to Company Policies and Employee Handbook is required.


Benefits Associated:

  • Health Insurance, Dental Insurance, Vision Insurance, Group Life Insurance, and Long-Term Disability
  • 401K with 3% Company contribution
  • PTO (Paid Time Off)
  • Paid company holidays
  • EAP (Employee Assistance Program)
  • ERP (Employee Referral Program)
  • Company Social Gatherings
  • Flexible and Hybrid work opportunities
  • Flexible and Hybrid work opportunities
  • Career Development Courses
  • Compensation: $25 to $ 30 hourly
  • Depending on relative experience, knowledge, and skills
  • Eligible for bi-annual bonusing based on performance


Successful candidates will be required to complete an application and a background criminal check to be completed by Trinity Consultants.


Soundview Consultants encourages applicants from all backgrounds to apply for our positions and hopes you will join us on our continuous path to diversity, equity, and inclusion. We are a company that believes in affirmative action and equal-opportunity employment. We are committed to equal treatment and opportunity in every aspect of its hiring and promotion process. Qualified applicants will receive consideration for employment regardless of race, color, age, religion, sex, national origin, ethnicity, sexual orientation, gender identity, disability, or veteran status.

  • Administrative Coordinator

    7 days ago

    Mount Vernon, United States Soundview Consultants LLC Full time

    Soundview Consultants is a well-respected Environmental Consulting Firm with 15 years of serving our clients and communities. Our offices located in Gig Harbor and Mt. Vernon, Washington, are focused primarily on natural resources assessments, environmental planning, permitting, and compliance services for projects with an aquatic regulatory nexus. SVC...

  • Administrative Coordinator

    4 weeks ago

    Mount Vernon, Washington, United States Chemtrade Full time

    About the RoleThe Administrative Coordinator will provide administrative support to the site leadership team, ensuring the smooth operation of the site. This role will assist in the development, organization, and control of documents and correspondence, as well as coordinate human resource-related activities, including payroll.Key ResponsibilitiesPerform...

  • Administrative Coordinator

    4 weeks ago

    Mount Vernon, New York, United States TripleNet Technologies Full time

    Office Administrator OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our team at TripleNet Technologies. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office, providing exceptional support to our staff and clients, and maintaining the highest level of...

  • Administrative Coordinator

    3 weeks ago

    Mount Vernon, New York, United States Chinn GYN, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Chinn GYN, LLC. As a key member of our staff, you will be responsible for providing exceptional patient care and administrative support to our medical providers.Key ResponsibilitiesEnsure the front desk and lobby area are clean, tidy, and...

  • Administrative Supervisor

    2 weeks ago

    Mount Vernon, Washington, United States Della Infotech Full time

    Job Title: Administrative SupervisorJob Summary: We are seeking an experienced Administrative Supervisor to join our team at Della Infotech. The successful candidate will have a strong background in ICU nursing and be able to effectively manage patient placement.Certifications and Requirements: WA State ARNP or Registered Nurse License and American Heart...

  • Administrative Supervisor

    3 weeks ago

    Mount Vernon, United States Skagit Regional Health Full time

    3645 The information described in this job description has been designed to indicate the general nature of the work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Other information: Job Summary The role of Administrative...

  • Administrative Coordinator

    2 days ago

    Vernon Hills, Illinois, United States Rust-Oleum Full time

    Job SummaryAs an Administrative Assistant in the Sales department at Rust-Oleum, you will provide critical support to the VP of Sales, Hardware Channel, and dotted line responsibility to the VP of Sales, Professional Channel and their departments.Key ResponsibilitiesProvide administrative support to senior leadershipManage calendars, coordinate travel...

  • Administrative Supervisor

    3 weeks ago

    Mount Vernon, Washington, United States Skagit Regional Health Full time

    Job SummaryThe Administrative Supervisor role at Skagit Regional Health is a critical position that ensures seamless and high-quality care across all departments, divisions, and sites of care. As the designated administrator on site, you will work closely with clinical and support department heads to facilitate ongoing operations and achieve specific goals...

  • RN Administrative Supervisor

    1 week ago

    Mount Vernon, Washington, United States Della Infotech Full time

    Job DescriptionCertifications Needed & Specific Requirements:WA State ARNP or Registered Nurse LicenseAmerican Heart Association BLSJob Responsibilities:As an Administrative Supervisor, you will be responsible for patient placement and will require experience in ICU nursing. The ideal candidate will have strong administrative skills and the ability to work...

  • RN Administrative Supervisor

    4 weeks ago

    Mount Vernon, Washington, United States Della Infotech Full time

    Job Summary:Della Infotech is seeking a highly skilled and experienced RN Administrative Supervisor to join our team. As a key member of our healthcare operations team, you will be responsible for overseeing the administrative functions of our healthcare services.Key Responsibilities:Supervise and coordinate the work of nursing staff to ensure efficient and...

  • 12 Month Administrative Assistant

    5 days ago

    Mount Vernon, New York, United States Vernon Public Schools Full time

    Job Title: 12 Month SecretaryWe are seeking a highly skilled and organized individual to join our team as a 12 Month Secretary. This is a 35 hour per week labor grade 8 position with a comprehensive benefit package.Job Summary:The ideal candidate will possess strong technology, organizational, and interpersonal skills, with the ability to multi-task and...

  • Administrative Coordinator

    3 weeks ago

    Mount Prospect, Illinois, United States CTL Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Laboratory Services team at CTLGroup. As an essential member of our team, you will provide administrative support to our laboratory operations, ensuring the smooth execution of projects and evaluations.This role requires a strong ability to prioritize tasks,...

  • Travel Nurse RN Administrator

    4 weeks ago

    Mount Vernon, Washington, United States Recruitics JB Full time

    Job OpportunityLeaderStat is seeking a skilled travel nurse RN to fill an administrative role in a healthcare setting.Key ResponsibilitiesProvide exceptional nursing care and leadership to patients and staffCollaborate with interdisciplinary teams to develop and implement patient care plansManage and coordinate administrative tasks and responsibilitiesEnsure...

  • Human Resources Coordinator

    2 weeks ago

    Mount Vernon, New York, United States Community Action of Skagit County Full time

    Job SummaryCommunity Action of Skagit County is seeking a highly skilled and detail-oriented Human Resources Coordinator to join our team. The successful candidate will be responsible for providing efficient support to the HR Department, ensuring seamless customer service to all employees, and contributing to the organization's Core theme of being a...

  • Administrative Coordinator

    1 week ago

    Mount Laurel, New Jersey, United States Colliers Engineering & Design Full time

    OverviewColliers Engineering & Design is seeking an Administrative Assistant to work in our Mt. Laurel, NJ office. The Administrative Assistant will work with our Civil/Site Division and will also assist with permitting.ResponsibilitiesProvide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.Coordinate and...

  • Travel Nurse RN

    4 weeks ago

    Mount Vernon, New York, United States Genie Healthcare Full time

    Job OverviewGenie Healthcare is seeking a skilled travel nurse RN to fill an Administrative position in a dynamic healthcare setting.Key ResponsibilitiesProvide high-quality patient care as an Administrative RN, utilizing strong clinical skills and expertise.Collaborate with healthcare teams to ensure seamless patient placement and care coordination.Develop...

  • Senior Administrative Coordinator

    3 weeks ago

    Mount Prospect, Illinois, United States Thermo Fisher Scientific Full time

    Clinical Trials Division Overview At Thermo Fisher Scientific, we are committed to advancing human health through our innovative solutions. Our Clinical Trials Division (CTD) plays a critical role in this mission, partnering with pharmaceutical and biotech customers worldwide to ensure the right patients receive the right treatments. Job Summary We are...

  • Sales and Marketing Coordinator

    4 weeks ago

    Mount Vernon, New York, United States Blake Smith Staffing, LLC Full time

    Sales and Marketing Administrator Job DescriptionBlake Smith Staffing, LLC is seeking a highly organized and detail-oriented Sales and Marketing Administrator to join our team. As a key member of our sales and marketing department, you will be responsible for providing administrative support to our sales team and contributing to the success of our...

  • Sales Administrative Coordinator

    3 weeks ago

    Mount Pleasant, Pennsylvania, United States DeLallo Foods Full time

    DeLallo Foods is seeking an Administrative Sales Assistant to provide support to our Sales department. Key responsibilities include generating sales reports, proofreading materials, and coordinating with various departments. The ideal candidate will have high proficiency in Microsoft Office applications, strong math and analytical skills, and the ability to...

  • Administrative Coordinator

    1 month ago

    Vernon Rockville, United States Town of Vernon Connecticut Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Town of Vernon Connecticut. As an Administrative Assistant, you will be responsible for providing administrative support to our department, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...