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Administrative Assistant

2 months ago

Schaumburg, United States Pasona N A, Inc. Full time

Position Title: Administrative Assistant

Industry: Trading

Department: Business Department

Status: Temp, Full time (35h/week)

Reports To: Manager

Location: Schaumburg, IL

Pay: $20/hour plus overtime


Position Summary

Responsible for general logistics and import/export shipments including shipment issues and custom concerns.


Role Priorities

  • Professional communication via phone, e-mail, teams and mail.
  • Arrange and coordinate import and export shipments with supplier and freight forwarder
  • Maintain Logistic spread sheet daily
  • Update and advise any new or revised booking details to customer (Tokyo office)
  • Check the shipping documents, prepare voucher and issue invoice to customer (Tokyo office)
  • Prepare voucher and arrange payment by company internal system to supplier
  • Check and confirm pricing and unshipped information on the contracts with supplier
  • Update USDA information and shipment status weekly
  • Arrange FedEx shipment for sample products to supplier or Tokyo office
  • Provide commodity pricing information to Tokyo office
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Confirm daily futures business transactions with brokers and suppliers. Balance brokerage statements daily and arrange payment/receipt of Futures Margin money. Check futures positions and advise cut off dates, position alerts and market related requirements to Tokyo Office.

Performance Requirements

  • Review and enter data
  • Attention to detail
  • Excellent communication skills
  • Excellent verbal and written skills
  • Cross-reference data accurately
  • Excellent organizational skills
  • Works well independently and with a team
  • Specific Skill

Preferred Skills, Experience and Educational Requirements

Minimum Experience:

  • Review and enter data
  • Attention to detail
  • Excellent communication skills
  • Excellent verbal and written skills
  • Cross-reference data accurately
  • Excellent organizational skills
  • Works well independently and with a team

Preferred Skills and Experience

  • Bachelor’s Degree
  • Build and maintain relationships with customers, vendors and in the office
  • Knowledge of importing and exporting terminology
  • Customer Service: past experience and/or demonstrated appreciation and understanding of the importance of customer care as a function of the business