Administrative Assistant/CSA

3 weeks ago

San Rafael, United States Center Point, Inc. Full time

Salary is based on education with strong computer skills and ability to write. Evaluation, research, data collection, and grant management skills are a plus.


Administrative Support Staff


Center Point Inc., is seeking an Administrative Support Staff in San Rafael. Center Point Inc. provides substance abuse and mental health rehabilitation services for adult men and women.


The Administrative Support Staff provides a variety of complex administrative support duties and functions as the first point of contact for both clients and visitors. Many of the duties include, but are not limited to: call and email screening; maintaining calendars; scheduling; correspondence; typing; data entry, research and analysis, record keeping, filing, document preparation, providing client transportation to and from appointments as well as any errands needed to keep the program running smoothly.


The Administrative Support Staff also maintains a schedule of administrative deadlines; ensures that office systems and procedures are in place and functioning at optimum levels; identifies and suggests improvements; maintains filing areas, shared work, and storage areas; serves as a receptionist; intake/registration, maintains staffing continuity at the front desk.


KEY RESPONSIBILITIES:


Documentation Responsibilities: Performs general administrative tasks; filing, organizing, data entry, and billing. Assists in maintaining the appointment system (Outlook) or other assigned systems. Processes patient/client data entry for the company's various electronic systems in accordance with guidelines established by Center Point to satisfy internal and external evaluating requirements.


Administrative Responsibilities: Manages receipt and routing of agency mail (incoming and outgoing). Assists and directs callers and visitors to appropriate employees and departments. Ability to operate a single or multiple-position telephone. Is able to work in a team-oriented environment. Orientation, training, and supervision of volunteers on certain front desk responsibilities may be assigned.

And, other duties as assigned.


EDUCATION AND KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:


Required Qualifications:

  • Prior experience in front desk reception, administrative and/or customer service
  • Commitment to working with diverse communities, including communities of color, homeless, users of illegal substances, ex-offenders, and persons with mental health concerns.
  • Exhibits a professional demeanor, and can discreetly handle sensitive and confidential information and ability to work under pressure
  • Strong organizational, interpersonal, listening, speaking, and written communication skills
  • Ability to assist callers and visitors in an approachable and welcoming manner
  • Ability to work effectively with all levels and types of employees, management, clients and guests
  • Ability to work cooperatively and effectively as part of a team
  • Ability to multi-task and work well independently and under pressure in a fast-paced environment; detail-oriented
  • Strong proficiency with Microsoft Office applications (Excel, Outlook, and Word), specifically Word Outlook and Internet applications
  • Knowledge of HIPAA regulations
  • Excellent attention to detail, ability to work independently, and strong organizational skills
  • High School Diploma or GED equivalent
  • Must possess a valid California Driver's license.


Desired Qualifications:


  • Substance abuse facility experience
  • 2 years experience working in a medical front office setting, preferably in a Social or Human Services Organization
  • Understanding of addiction, criminal, and homelessness issues and ability to provide non-judgmental, client-centered services
  • Evaluation, research, and grant management skills are a plus.


Job Type: Full-time


Salary: $22.00- $24.00 per hour


Benefits:


  • Dental Insurance
  • Health insurance
  • Paid time off
  • Vision insurance


Schedule:


  • 8-hour shift
  • Monday to Friday


Education:


  • High school or equivalent (Preferred)


Experience:


  • Customer service: 1 year (Preferred)
  • Medical terminology: 1 year (Preferred)
  • Computer skills: 1 year (Preferred)


Work Location:


  • One location


COVID-19 considerations: Must be vaccinated


Work Location: In person


Job Type: Full-time

  • Administrative Assistant/CSA

    4 weeks ago

    San Rafael, United States Center Point, Inc. Full time

    Salary is based on education with strong computer skills and ability to write. Evaluation, research, data collection, and grant management skills are a plus.Administrative Support StaffCenter Point Inc., is seeking an Administrative Support Staff in San Rafael. Center Point Inc. provides substance abuse and mental health rehabilitation services for adult men...

  • Administrative Assistant/CSA

    3 weeks ago

    San Rafael, United States Center Point, Inc. Full time

    Salary is based on education with strong computer skills and ability to write. Evaluation, research, data collection, and grant management skills are a plus.Administrative Support StaffCenter Point Inc., is seeking an Administrative Support Staff in San Rafael. Center Point Inc. provides substance abuse and mental health rehabilitation services for adult men...

  • 9185 Administrative Assistant HOLD

    3 weeks ago

    San Rafael, United States Harvest Technical Services, Inc. Full time

    Job DescriptionJob DescriptionOnsite: San Rafael, CADuties:Support mentoring and performance management tool.Support LMS Administration.Partner with ERGs/CRGs to promote and plan events.Monitor the People Development mailbox and triaging to appropriate contact.Assist with scheduling of Learning and Development programs.Support departmental communications to...

  • Administrative Assistant/Scheduling Coordinator

    3 weeks ago

    San Rafael, United States Marin Contemporary Perio and Implant Concepts Full time $28 - $35

    Are you looking to work with a FUN, COHESIVE, team-first office?  Where we support each other, work well together, and make the workday a better experience for all?No experience is required, just a positive attitude, the desire to help others, and a willingness to learn. If that sounds like you, come join us at Marin Contemporary Perio & Implant...

  • Contract Administrator

    1 week ago

    San Rafael, United States TempWorks Software Incorporated Full time

    C ontract Administrator Would you like a 3 day weekend every week? Come enjoy a hybrid, 4 day work week! We are seeking an experienced Contracts Administrator to manage and oversee all funding contracts for a well-respected, San Rafael-based non-profit. Working closely with program directors and managers, you will ensure contract obligations are met and...

  • Administrative Specialist

    3 weeks ago

    San Rafael, United States Tucker Parker Smith Group (TPS Group) Full time

    Study Specialist: Global Study Operations Location: San Rafael, CA (Hybrid 2 Days on Site) Pay Rate: $32/hour 12-month assignment (potential to extend) Our leading pharmaceutical client is looking for a Study Specialist to partner with the Global Study Operations team to provide strategic direction on the feasibility, design, and conduct of clinical...

  • Administrative Specialist

    3 weeks ago

    San Rafael, United States Tucker Parker Smith Group (TPS Group) Full time

    Study Specialist: Global Study Operations Location: San Rafael, CA (Hybrid 2 Days on Site) Pay Rate: $32/hour 12-month assignment (potential to extend) Our leading pharmaceutical client is looking for a Study Specialist to partner with the Global Study Operations team to provide strategic direction on the feasibility, design, and conduct of clinical...

  • Administrative Specialist

    3 weeks ago

    San Rafael, United States Tucker Parker Smith Group (TPS Group) Full time

    Study Specialist: Global Study Operations Location: San Rafael, CA (Hybrid 2 Days on Site) Pay Rate: $32/hour 12-month assignment (potential to extend) Our leading pharmaceutical client is looking for a Study Specialist to partner with the Global Study Operations team to provide strategic direction on the feasibility, design, and conduct of clinical...

  • Human Resources Administrative Assistant

    4 weeks ago

    San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a client in Morgan Hill seeking a strong HR Coordinator to join their organization.Hours are 8:00am-5:00pm and 100% onsite!Ideal candidate will have 5+ years of Administrative experience supporting calendaring, data entry, organizing files, expense report processing and other adhoc admin tasks.Starts ASAP!Pay is $30-$32/hr and this role is temp to...

  • Human Resources Administrative Assistant

    3 weeks ago

    San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a client in Morgan Hill seeking a strong HR Coordinator to join their organization.Hours are 8:00am-5:00pm and 100% onsite!Ideal candidate will have 5+ years of Administrative experience supporting calendaring, data entry, organizing files, expense report processing and other adhoc admin tasks.Starts ASAP!Pay is $30-$32/hr and this role is temp to...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob DescriptionWelcome to Bumble Bee Botanicals! We are a chain of retail stores, in the business of helping people improve their quality of life! The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same...

  • Human Resources Assistant

    2 weeks ago

    San Rafael, United States Infojini Full time

    The candidate must possess the following: A minimum of four years' full-time position related, administrative assistant experience in an executive office environment, which includes a minimum of two years' personal computer experience performing word processing and working with databases, graphs, and spreadsheets. Requires a minimum of 55-60 wpm typing...

  • Administrative Assistant

    3 weeks ago

    San Jose, United States Ascend Full time

    Job DescriptionJob DescriptionAdministrative AssistantJob DescriptionThe Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Assistant will also work resolving issues and executing on special requests. The successful Administrative...

  • Administrative Assistant

    5 days ago

    San Francisco, United States MidPen Housing Corporation,USA Full time

    Company DescriptionSince 1970, MidPen has developed and professionally managed over 9,000 homes for low-income families, seniors and those with special needs. MidPen Resident Services Corp. also provides professional onsite programs and services to help our residents advance in every area of their lives. With offices in Foster City, Oakland, Union City,...

  • Administrative Assistant

    5 days ago

    San Francisco, United States MidPen Housing Corporation,USA Full time

    Company DescriptionSince 1970, MidPen has developed and professionally managed over 9,000 homes for low-income families, seniors and those with special needs. MidPen Resident Services Corp. also provides professional onsite programs and services to help our residents advance in every area of their lives. With offices in Foster City, Oakland, Union City,...

  • Administrative Assistant

    5 days ago

    San Francisco, United States MidPen Housing Corporation,USA Full time

    Company DescriptionSince 1970, MidPen has developed and professionally managed over 9,000 homes for low-income families, seniors and those with special needs. MidPen Resident Services Corp. also provides professional onsite programs and services to help our residents advance in every area of their lives. With offices in Foster City, Oakland, Union City,...

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States Polous Full time

    Job DescriptionJob DescriptionTitle: Administrative AssistantLocation: San Antonio, TXAbout Us: Polous Beauty Clinic is a renowned destination for luxury beauty treatments, offering a comprehensive range of services tailored to our clients' needs. With a commitment to excellence and a dedication to providing exceptional customer service, we strive to...

  • Administrative Assistant

    2 weeks ago

    San Antonio, United States J. Alexander's Restaurants Full time

    Job DescriptionJob DescriptionJ. Alexander's Restaurant is seeking an Administrative AssistantSearching for an adminstrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be completed in compliance with company procedures and policies. At times is this person...

  • Administrative Assistant

    4 hours ago

    San Diego, United States Opusing LLC Full time

    *Job Details**Job Title: Administrative Assistant**Duration: 6 months (contract)**Location: San Diego, CA 92121**Pay Rate: $17.00/Hr on W2**Description:**Work Shifts: (Monday – Saturday) 8:00am to 5:00pm *The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Brown & McDonald PLLC Full time $18 - $25

    Administrative Assistant(Land Use, Zoning, Real Estate, Environmental, Governmental Affairs)Location: Brown & McDonald PLLC100 NE Loop 410, Suite #1385San Antonio, Texas, 78216Position Type: Full Time, Non-Exempt 8:30 AM – 5:30 PM, Monday – Friday, 1 hour lunch break Onsite (virtual/working from home not available)  I. Role and Responsibilities: ...