Administrative Assistant
3 weeks ago
The Administrative Assistant will support the day-to-daytasks and responsibilities of the Operations Department, as well as Project Managers on an as-neededbasis.
Main Responsibilities & Duties:
- Assist with payroll processing, ensuring accurate and timely payment of employees
- Handle billing and invoicing procedures, maintaining precise records and following up on outstanding payments
- Support accounting tasks, such as processing expenses, maintaining financial records, and preparing reports
- Issue Purchase Orders and generate subcontractor agreements on behalf of the PM
- Obtain plumbing, HVAC, gas fitting, and other types of permits as required by jurisdictional codes
- Receive material takeoffs from the site foreman and send to appropriate vendors
- Request installation, operation, and maintenance manuals for all equipment pertaining to the project
Preferred Education & Experience:
- Strong communication and organization skills
- Experience working with purchase orders, invoices, subcontractor agreements, and submittals
- 1-2 years of previous APM or Accounting experience would be a plus
- Previous industry experience is also a plus
Why You'll Love Working Here:
- Competitive Pay and Benefits package
- Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventative care and affordable prescription options.
- Life & Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits.
- Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting.
- Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service.
- Extra Perks: Flexible Spending Accounts, Employee discounts, and 24/7 confidential support through our Employee Assistance Program.
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