Administrative Assistant

1 week ago


Ashburn, United States Fidelity Mechanical Services Full time
Fidelity Mechanical Services, a premier provider ofHVAC/Mechanical design, installation, and service throughout the Mid-AtlanticRegion, is looking for an Administrative Assistant to join ourgrowing team in Ashburn, VA

The Administrative Assistant will support the day-to-daytasks and responsibilities of the Operations Department, as well as Project Managers on an as-neededbasis.

Main Responsibilities & Duties:
  • Assist with payroll processing, ensuring accurate and timely payment of employees
  • Handle billing and invoicing procedures, maintaining precise records and following up on outstanding payments
  • Support accounting tasks, such as processing expenses, maintaining financial records, and preparing reports
  • Issue Purchase Orders and generate subcontractor agreements on behalf of the PM
  • Obtain plumbing, HVAC, gas fitting, and other types of permits as required by jurisdictional codes
  • Receive material takeoffs from the site foreman and send to appropriate vendors
  • Request installation, operation, and maintenance manuals for all equipment pertaining to the project

Preferred Education & Experience:
  • Strong communication and organization skills
  • Experience working with purchase orders, invoices, subcontractor agreements, and submittals
  • 1-2 years of previous APM or Accounting experience would be a plus
  • Previous industry experience is also a plus

Why You'll Love Working Here:
  • Competitive Pay and Benefits package
  • Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventative care and affordable prescription options.
  • Life & Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits.
  • Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting.
  • Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service.
  • Extra Perks: Flexible Spending Accounts, Employee discounts, and 24/7 confidential support through our Employee Assistance Program.


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